MINUTES OF THE LOMITA CITY COUNCIL REGULAR MEETNG JANUARY 17, 2017 1. OPENING CEREMONIES a. Call Meeting to Order The regular meeting of the Lomita City Council was called to order at 6:30 p.m. on Tuesday, January 17, 2017, in the Council Chambers at Lomita City Hall, 24300 Narbonne Avenue, Lomita, CA. b. Flag Salute Council Member Traina led the salute to the flag. c. Invocation Council Member Traina gave the invocation. d. Roll Call Present: Council Members: Traina, Sanchez, Gazeley, and Mayor Pro Tem Savidan Staff Present: City Manager Smoot; City Attorney Hogin; Assistant City Manager Sugano; Public Works Director McAvoy; Parks & Recreation Director Harding, Administrative Services Director Kamada; and City Clerk Medina. Absent: 2. APPROVAL OF AGENDA Council Member Gazeley made a motion, seconded by Council Member Savidan, to approve the agenda. Council Members: Traina, Sanchez, Gazeley, and Mayor Pro Tem Savidan, None 3. PRESENTATIONS a. Cyber City 3D Base Form Page 1 of 6
Kevin DeVito, from Cyber City 3D, gave a presentation relative to the Cyber City 3D Base Form, which is a web base tool that monitors and allows for greater water efficiency. He stated that the Software as a Service (SaaS) was installed as a pilot program free of charge for the City. The Base Form can help cities realize significant savings in water costs and provide long-term infrastructure planning. Mr. DeVito highlighted the following aspects in which the software can be used: 3D Modeling to Visualize the City s Water; Efficiency in Capital & Operational Expenditures; Water Quality; Assessing Water Travel Time; and Real Time Water Monitoring. Mr. DeVito stated one of the real assets of Base Form is the 3D Mapping, as this very well received by the cities and the public. He also stated all of the information that is gathered and monitored, can be placed on the City s water website. He stated that this web base software allows the City to operate more efficiently and be proactive with long term infrastructure planning. 4. ORAL COMMUNICATIONS Neri Montemayer, a Lomita resident, spoke regarding the parking issues along his street on 250 th Street on the north side from Pennsylvania to Eshelman, as parking is only allowed on the one side. This causes a challenge for the residents, especially families who have more than two vehicles. He stated that residents are juggling their vehicles to avoid getting a ticket. Mr. Montemayer stated that this gets frustrating to find a parking spot for his two vehicles. He doesn t know the solution, but would like the city to look at the parking issue. David Popelka, a Lomita resident, stated that he is proud that the City has its own water system, as this can benefit the City in an emergency. He stated that he is glad that the City is taking a proactive approach in addressing the water infrastructure that is needed. 5. ORAL COMMUNICATIONS AND MEETING ATTENDANCE REPORTS FROM THE CITY COUNCIL Council Member Traina wished everyone a Happy 2017 New Year and for a very good prosperous year. Council Member Gazeley stated that at the SBCCOG on Thursday, January 26, 2017, there will be a workshop on Measure M, and encouraged city staff to attend. He stated he attended the Los Angeles County Vector Control meeting and is happy to report that the West Nile cases have dropped by 50%. Mr. Gazeley stated that two men were killed in a helicopter crash in Torrance. The helicopter was an R22 like the model that flies everyday over Lomita. He stated that he does not feel comfortable with these helicopters flying over Lomita. Council Member Sanchez wished everyone a Happy New Year. He stated that the CERT team has completed a draft Leadership Guide. Once completed, it will be utilized by CERT members. Mayor Pro Tem Savidan also wished everyone a Happy New Year and is looking forward to making things better this year. 6. CITY MANAGER S REPORT Page 2 of 6
City Manager Smoot announced that he and attended the Contract Cities conference in Sacramento. He stated discussions were held with legislators relative to group homes, helicopter noise, water quality and infrastructure needs. Mr. Smoot stated that the City s two legislators are very interested in knowing what s going on with their cities. 7. CONSENT AGENDA Council Member Gazeley made a motion, seconded by Council Member Traina, to approve Consent Calendar Items 7 a-j. Council Members: Traina, Sanchez, Gazeley, and Mayor Pro Tem Savidan None a. Motion to Waive Further Reading b. Approve the Minutes of the Joint Adjourned Regular meeting of December 14, 2016 and the Regular meeting held on December 20, 2016 That the minutes be approved. c. Approve the Demands and Payroll That the demands and payroll be received and filed. d. Monthly Report for the Administrative Services Department. e. Monthly Report for City Manager s Department. f. Monthly Report for Community Development Department. g. Monthly Report for Parks & Recreation Department h. Monthly Report for Public Works Department. Page 3 of 6
i. November 2016 Treasurer s Report j. Accept Notice of Completion for the 2016-17 Slurry Seal Project That the City Council approve the following: 1. Accept the work performed by Roy Allan Slurry Seal, Inc. for the 2016-17 Slurry Seal Project; and 2. Authorize the Director of Public Works to sign the Notice of Completion (NOC) and release the 5% retention payment in the amount of $25,200.20 to Roy Allan Slurry Seal, Inc. 35 calendar days after recordation of the NOC by the County Recorder s Office contingent upon no claims being filed on the project and the contractor posting an acceptable warranty bond; and 3. Authorize the City Clerk to file the attached NOC with the County Recorder s Office. SCHEDULED ITEMS: 8. ESTABLISH A DATE AND TIME FOR THE ANNUAL STRATEGIC PLANNING WORKSHOP AND MID-YEAR BUDGET REVIEW Discussion was held to schedule the workshop on a regular Council meeting date with the meeting starting at 4:30 p.m. Council Member Sanchez made a motion, seconded by Council Member Gazeley to conduct the Annual Strategic Planning Workshop and Mid- Year Budget at 4:30 p.m. on Tuesday, February 21, 2017 in the Assembly Conference Room. Council Members: Traina, Sanchez, Gazeley, and Mayor Pro Tem Savidan None 9. CONSIDERATION OF REMOVAL AND/OR SALE OF THE BOX CAR AT THE RAILROAD MUSEUM Parks & Recreation Director Cameron Harding stated that over the years the condition of the box car at the Railroad Museum has deteriorated badly presenting safety concerns for patron at the museum. He stated that he has worked with the Railroad Museum Board to consider options for restoration, repair removal or sale/disposal of the box car. Mr. Harding Page 4 of 6
indicated that he has contacted several contractors to inspect the box car to determine the options available. A majority of the contractors who inspected the box car have advised the City that the structure was not salvageable. Mr. Harding stated that there are a couple of companies who have an interest in purchasing the box car although the purchase price would not likely be significantly more than the cost for them to move the box car. Based on the information, staff is recommending that the City sell the box car. Discussion ensued regarding the cost for restoration of the box car versus the selling and having the box car removed from the museum. Council Member Traina made a motion, seconded by Council Member Sanchez directing staff to sell the box car. Council Members: Sanchez, Gazeley, and Mayor Pro Tem Savidan Council Member Traina 10. DISCUSSION OF EXTENDING THE PARKS & RECREATION COMMISSIONER TERMS TO EXPIRE IN JUNE. City Manager Smoot explained the reasons for extending the terms of the Parks & Recreation Commissioners to June instead of January. He also asked if the Council would consider the elimination of the eight year term limit, since it technically is not being followed. He explained the benefits of eliminating the eight year term limit. The Council discussed eliminating the eight year term limit, and how it can be very difficult to find city residents to serve on any of the boards/commissions. Elimination of the term limit will assist the City maintaining those that are interested in serving the city to continue serving if there are not any other interested candidates willing to serve on any of the boards/commissions. Council Member Gazeley made a motion, seconded by Council Member Sanchez to extend the Parks Commissioners term to June and to eliminate the eight year term limit from the municipal code for all the boards/commissions; and that staff be directed to bring back an ordinance amending these sections. Council Members: Sanchez, Gazeley, and Mayor Pro Tem Savidan Council Member Traina Page 5 of 6
11. ADJOURNMENT At 7:28 p.m. the meeting was adjourned to Tuesday, February 7, 2017 at 6:30 p.m. in the Council Chambers of City Hall 24300 Narbonne Avenue, Lomita, CA. The meeting adjourned in the memory of the following: Elanor Garretson Steve Butorovich Claude Hill Mitchell Olguin Respectfully submitted, Sandra M. Medina, MMC City Clerk Page 6 of 6