CORPORATION OF THE TOWNSHIP OF LEEDS AND THE THOUSAND ISLANDS 4 th MEETING - February 28, 2005 1. Council met in regular session on the evening of February 28, 2005 at 6:30 p.m. at the Lyndhurst Council Chambers. Councillor Shire was absent. Resolution #103-05 (Dobing, Emmons) THAT Council adjourn and form Committee of the Whole in camera to consider personnel items. Resolution #104-05 (Kelsey, Arrowsmith) THAT the Committee of the Whole adjourn and rise without report. 1.1 Declaration of Interest Councillor Arrowsmith declared an interest with Accounts as a payee, Item #6 and refrained from the discussion and vote concerning this item. 2. ADOPTION OF MINUTES 2.1 Resolution #105-05 (Kelsey, Mackintosh) THAT the February 14, 2005, Regular Meeting Minutes and February 16, 2005, Special Meeting Minutes of Council be adopted as circulated. 3. CONFIRMATION OF AGENDA Resolution #106-05 (Dobing, Emmons) THAT the February 28, 2005, Regular Council Meeting Agenda be confirmed as presented. 4. DEPUTATIONS 4.1 Fire Chief Gerald Bennett Presentation of Communications Group Councillor Arrowsmith reviewed the formation of the ad hoc committee for the Fire Department. For the interim the Gananoque Fire Chief Gerald Bennett has been appointed the Acting Fire Chief for the Township. Gananoque has provided Chief Bennett on a gratis basis. The members that form the ad hoc committee are Chair Councillor Arrowsmith, Councillor Dobing, Councillor Mackintosh, Patricia MacDonald Human Resources Expert, Bryce Bell and Clerk Administrator John Trudgen. Fire Chief Bennett is here to assist and guide the committee. The ad hoc committee has formed a fire communications group. Councillor Arrowsmith turned it over to Chief Bennett.
Chief Bennett discussed his background in fire and his experience and knowledge of rural municipalities and what is entailed with rural areas. Chief Bennett explained that he will open the lines of communication between the four fire stations from the firefighters up through to Council. The Town of Gananoque has experienced the same type of transition. 4.2 Mike Ford TRS Heating & Cooling The Recreation and Facilities Coordinator explained that at the last Council meeting Council had several questions about the proposed heating and cooling unit for the Lansdowne office and Mike is here to answer those questions this evening. Councillor Dobing inquired about a propane unit over the electrical unit. Councillor Dobing felt that the propane would be more beneficial than the electrical system. Mike explained that the heat pump would be more beneficial in the long run. Councillor Emmons inquired that the heat pump would be expensive to run being electricity. Mike explained that October November, December, March and April would run off of the heat pump, however, in January and February during the real cold weather there would not be a cost savings. Resolution #107-05 (Dobing, Arrowsmith) THAT Council approve the proposal of an Electric Roof Top Heat Pump System from TRS Heating & Cooling in the amount of $19,379.00 plus tax and electrical work not to exceed $1,000.00. 4.3 Seeley s Bay/Lyndhurst Seniors Housing Survey Results Peggy Sweet McCumber explained that the Committee is looking to build a low cost housing in Seeley s Bay. Doug Ewart and Jeff Clark have prepared a power presentation. Doug reviewed the presentation with Council. The presentation is an analysis of the survey questionnaire that was sent to all Township residents in Ontario. The committee held two meetings in Lyndhurst and Lansdowne to solicit assistance in filling out the survey. Peggy explained that the committee had applied to CMHC for seed money in the amount of $10,000 which is a grant and an additional $10,000 which the committee would like to use to hire a consultant. The Seniors Housing Committee received a letter of support from the Counties Social Housing, Dr. Briggs and the Township; these letters of support were sent with the application to CMHC. 4.4 Carrie Kasurak/Blu Mackintosh Health Fair Funding Carrie thanked Council for their generous donation in 2004 for the Health Fair that was held in November 2004. Over 400 people attended the fair with 55 exhibitors. The goal for the health fair for people in the Town of Gananoque and the Township of Leeds and the Thousand Islands is for a healthier life. Blu handed a pamphlet to members of Council from the health fair last November.
Resolution #108-05 (Emmons, Dobing) THAT the request received from Ms. Kasurak for Health Fair funding be forwarded to the 2005 budget for consideration. 4.5 Dr. Briggs/Dr. Lajoie Physician Recruitment Funding 5. REPORTS Dr. Briggs and Dr. Lajoie were unable to attend the council meeting. 5.1 Culture and Recreation 5.1.1 Recreation and Facilities Coordinator Report 5.1.1 (a) Summer Day Camp Resolution #109-05 (Dobing, Emmons) THAT Council approve the donation of $2,000 to the Bioshpere Network for the creation of a 2005 Nature Day Camp. 5.1.1 (b) Forestry 2020 Grant Resolution #110-05 (Kelsey, Mackintosh) THAT Council approve the forestry 2020 grant and pay $2,135.00 to the Trees Ontario Foundation for the planting of 9,750 trees. 5.1.1 (c) Agreement with the Township of Athens Resolution #111-05 (Emmons, Mackintosh) THAT three readings and final passage be given to By-law #16-05 being a by-law to authorize the Mayor and Clerk to enter into a cost sharing agreement with the Township of Athens for the provision of recreational services. 5.2 Protection to Persons and Property 5.2.1 Director of Planning 5.2.1 (a) Consent Application B-221-04 Lot Addition Linden Estates Resolution #112-05 (Dobing, Emmons) THAT the County Land Division Committee be requested to approve consent application B-221-04 for a lot addition with the following conditions: 1. That all taxes be paid to the Township.
5.2.1 (b) Consent Application B-02-5 and B-03-05, New Lot Creation J. Olajos Resolution #113-05 (Arrowsmith, Dobing) THAT the United Counties of Leeds and Grenville Land Division Committee be requested to approve consent application B-02-05 and B-03-05 for two new lots, as the application conforms to the Official Plan and Zoning By-law No. 20-1191 for the former Township of Rear of Leeds and Lansdowne and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland; 2. That all taxes be paid to the Township; 3. That the deed to the new lot includes access over the deeded right-of-way. 5.2.1 (c) Consent Application B-08-05 Lot Addition R. Vorstenbosch Resolution #114-05 (Dobing, Emmons) THAT the County Land Division committee be requested to approve consent application B-08-05 for a lot addition to 809 015 03400 with the following conditions: 1. That all taxes be paid to the Township. 5.2.1 (d) Consent Application B-11-05 Lot Addition L. McConnell Resolution #115-05 (Kelsey, Arrowsmith) THAT the County Land Division Committee be requested to approve consent application B-11-05 for a lot addition to 816 015 26700 with the following conditions: 1. That all taxes be paid to the Township. 5.2.1 (e) Consent Application B-15-05 New Lot Creation Macrae Resolution #116-05 (Arrowsmith, Kelsey) THAT the United Counties of Leeds and Grenville Land Division Committee be requested to approve consent application B-15-05 for a new lot, as the application conforms with the policies of the Official Plan and Zoning By-law No. 17-87/88 for the former Township of Front of Leeds and Lansdowne and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland: 2. That all taxes be paid to the Township.
5.2.1 (f) Proposed Official Plan Amendment OPA No. 11 D. Barton Resolution #117-05 (Arrowsmith, Dobing) THAT three readings and final passage be given to By-law #15-05, being a by-law to amend the Official Plan for the former Township of Front of Leeds and Lansdowne, Official Plan Amendment No. 11, as it pertains to D. Barton. 5.2.2 Chief Building Official s Report 5.2.2 (a) January Report 5.2.3 Fire Chief s Report Resolution #118-05 (Kelsey, Mackintosh) THAT the Chief Building Official s Report for January be received and filed. 5.2.3 (a) Training Building Resolution #119-05 (Arrowsmith, Mackintosh) THAT the Leeds and the Thousand Islands Fire Service be given approval to set a portable classroom east of the tile bed at Station #3 that can be used for Training. 5.2.3 (b) Appointment of Acting Assistant Deputy Chief Resolution #120-05 (Dobing, Arrowsmith) THAT Council appoint Bruce Kelsey as Acting Assistant Deputy Chief for Fire Stations One and Three in the Township of Leeds and the Thousand Islands effective immediately. 5.2.3 (c) Fatigue Wear Resolution #121-05 (Emmons, Dobing) THAT Council approve of all volunteer firefighters being outfitted in the same fatigue wear and that this clothing be purchased as soon as possible. 5.2.3 (d) January Report Resolution #122-05 (Emmons, Dobing) THAT the Fire Chief s Report for January be received and filed.
6. ACCOUNTS 5.2.4 Clerk s Report 5.2.4 (a) Strategic Planning Exercise Resolution #123-05 (Kelsey, Emmons) THAT the Summary Notes of the Strategic Planning Exercise completed February 5 th be accepted and the objectives and strategic priorities listed on Page 21 be approved as the Strategic Plan for the year 2005. 5.2.4 (b) Gananoque Recreation Centre Management Committee Resolution #124-05 (Emmons, Arrowsmith) THAT the following three members of Council be appointed to the Gananoque Recreation Centre Management Committee as per By-law #67-04: 1. Councillor Emmons 2. Councillor Mackintosh 3. Councillor Arrowsmith Resolution #125-05 (Mackintosh, Emmons) THAT the following General Ledger Accounts for 2005 presented at the February 28, 2005 totaling $ 455,346.10 be approved for payment: 7. ACTION REQUIRED ITEMS Batch #1 $152,429.20 Batch #2 67,645.44 Batch #3 235,271.46 Total $ 455,346.10 7.1 Municipality of West Nipissing Resolution Support Funding Inequities Resolution #126-05 (Dobing, Arrowsmith) THAT the request from the Municipality of West Nipissing with regard to petitioning the Minister of Health and Long Term Care, to address the funding inequities that exist and renew the Provincial Government s commitment to provide effective medical care to rural and northern communities in Northern Ontario be endorsed. 7.2 Sci-Tech Proclaim March as Youth Science Month Resolution #127-05 (Emmons, Dobing) THAT Council proclaims March as Youth Science Month.
7.3 Township of St. Clair - Resolution Support Long Term Viability of Ontario Farmers Resolution #128-05 (Dobing, Emmons) THAT the request from the Township of St. Clair with regard to the threat to the long term viability of Ontario farmers with regard to the implementation and application of nutrient management rules, administrative charges on water taking permits, re-establishing long-term investment in drainage infrastructure, and implementing an action plan to address the farm income crisis be endorsed. 7.4 Leeds & the Thousand Islands Public Library Board Accreditation Council Resolution #129-05 (Arrowsmith, Dobing) THAT Council recognize and offer sincere commendations to the Library Board and staff in particular to Yolande Lapointe for a great achievement. 8. INFORMATION ITEMS 8.1 AMO News Release Community Reinvestment Fund 8.2 OSTAR COIP Management Committee 8.3 MMAH OSTAR Development Infrastructure (attachment not copied) 8.4 COMRIF Intake One Applicants 8.5 City of Kingston Central Pittsburgh Drainage Scheme 8.6 itrans Class Environmental Assessment Extension of Cataraqui Woods Dr. 8.7 Stephen Froit Letter to Councillor Mackintosh 8.8 OMB Appointment for Hearing 8.9 Ken Van Winckle Point Comfort Facility 8.10 John Linscott Draft of the Official Plan 8.11 OPP Costing Formula Changes and Application of Updated Costs 8.12 AMO Responds to Dog Breed Ban Legislation 8.13 Parks Canada News Release Rideau Canal 8.14 Darren Mills Laura Donaldson Centennial Park Plans 8.15 Bruce Campbell Ivy Lea Resort Marina Condominiums 8.16 Robert and Irene Carey Eden Grove Municipal Drain 8.17 Recreation and Facilities Coordinator March Break Day Camp 8.18 Whig Standard Company sees profit in Kingston s Garbage 8.19 Twp Leeds and the Thousand Islands Council Honorarium & Expenses 2004 9. INFORMATION ITEMS NOT COPIED 9.1 CRCA Agenda February 23, 2005 Meeting 9.2 Leeds & the Thousand Islands Public Library Board Agenda January 26, 2005 Resolution #130-05 (Emmons, Dobing) THAT correspondence items #8.1 #9.2 be received and filed. 10. QUESTION PERIOD Mrs. Sang inquired how Council selects people to sit on a committee. The Clerk Administrator stated that the Joint Recreation Committee asked for three members of Council from the Township to sit on the committee as the Town of Gananoque
has four members of council sitting on the committee. Mrs. Sang then inquired about the Official Plan Committee how were the members chosen to sit on that committee. The Clerk Administrator stated that there are seven different sectors of the community that the members were picked from and the people that were chosen wrote to the Township and asked to be on the committee. Members of the media interviewed Council concerning the morning s decisions. 11. COMMITTEE OF THE WHOLE Resolution #131-05 (Emmons, Dobing) THAT Council adjourn and form Committee of the Whole in camera to consider a personnel matter. Resolution #132-05 (Arrowsmith, Emmons) THAT the Committee of the Whole adjourn and rise with report. Resolution #133-05 (Dobing, Emmons) THAT approval is given to Councillor Mackintosh to attend Module 3, Effective Skills development, of effective Municipal Councillor Training in Kingston on April 22, 2005. Resolution #134-05 (Dobing, Arrowsmith) THAT the services of Patricia MacDonald, Human Resources specialist be contracted as per the proposal of February 24, 2005 to assist with the recruitment of a new fire chief. Resolution #135-05 (Dobing, Emmons) THAT Burt Blanchard, Heavy Equipment Operator with the Public Works Department, be placed on a permanent full-time basis. 12. PASSING OF CONFIRMATION BY-LAW Resolution #136-05 (Emmons, Arrowsmith) THAT three readings and final passage be given to By-law #14-05, being a bylaw to confirm the proceedings of the Corporation of the Township of Leeds and the Thousand Islands at its Meeting held on February 28, 2005.
13. ADJOURNMENT Resolution #137-05 (Emmons, Kelsey) THAT Council adjourn to March 14, 2005, at the Lansdowne Office at 7:00 p.m. or to the call of the Mayor or Clerk. Mayor Deputy Clerk c:\vanessa\022805mins