The Covington Board of Education met in Regular Session on Thursday, July 20, 2017, at 6:00 p.m. I. Call to Order II. Pledge of Allegiance III. Roll Call: Mr. Harmon, Absent; Mr. Miller, Absent; Mr. Murphy, Present; Dr. Pond, Present; Mr. Reck, Present. IV. Additions or Corrections to the Agenda R-087-17 Mr. Reck moved and Dr. Pond seconded the motion to approve the Agenda as amended. V. Open Forum VI. Reports A. Treasurer s Report 1. Approval of Minutes R-088-17 Exhibit A Dr. Pond moved and Mr. Reck seconded the motion to approve the minutes of the Regular Session held Thursday, June 15, 2017, (Exhibit A) with the following correction: Res. #074-17 Financial-#3 Approval of supplemental appropriations Change the total to $185,555 (an addition of $1,000 for a Breakfast Grant and $374 for Fund 022 OHSAA Tournament account) to close out the year. B. Financial Dr. Pond moved and Mr. Murphy seconded the motion to approve the following: R-089-17 Exhibit B Recommendations: 1. Financial Reports Approve the June 2017 Financial Reports (Exhibit B.) 2. Accept Grants and Approval to Establish Funds for FY2018: Title I, Targeted Assistance $106,899.27 Fund #572-9218 Title II-A, Improving Teacher Quality $ 23,328.44 Fund #590-9218 Part-B IDEA, Special Education $182,394.47 Fund #516-9418 1
3. Approval to Establish Petty Cash and Change Funds Change Funds Lunchroom $ 100.00 Athletic Department 1,400.00 High School Library 10.00 Sophomore Class Concessions 200.00 Junior Class Concessions 200.00 Petty Cash K-6 Office $ 100.00 JH/HS Office 150.00 Board office 100.00 Total $2,260.00 4. Approve the transfer of funds from the General Fund 001 to the Permanent Improvement Fund 003 in the amount of $500,000. Roll Call: Mr. Harmon, Absent; Mr. Miller, Absent; Mr. Murphy, Yea. 5. Other Informational - Treasurer C. Committee Reports 1. Community Relations Liaison Mr. Harmon 2. Legislative Update Dr. Pond 3. Building & Grounds Mr. Miller/Mr. Murphy 4. Transportation Mr. Murphy/Mr. Harmon 5. Finance/Audit Committee Mr. Reck/Dr. Pond D. Upper Valley Career Center Report Mr. Harmon VII. Superintendent s Report and Requests A. Administrative Consent Mr. Reck moved and Mr. Murphy seconded the motion to approve the following: R-090-17 Exhibit C Exhibit D Exhibit E Recommendations: l. Acceptance with appreciation the following donations: Source Purpose Amount Veterans Memorial Fund CHS band $150 David Larson Covington Scholarship Fund $100 Numerous donors Covington Scholarship Fund/ $ 70 Folmer Memorial 2. Approve the bus driver s handbook for SY2017-2018 (Exhibit C.) 3. Approval of CMS Sports Photographer, JoAnn Bitner, Treasured Images Studio, for the 2017-2018 and 2018-2019 school years, as submitted in Exhibit D.) 2
4. Approval of CHS Photographer, Ben Robinson, Color Green Photo, for the 2017-2018 and 2018-2019 school years, as submitted in Exhibit E.) Roll Call: Mr. Miller, Absent; Mr. Murphy, Yea; Dr. Pond, Yea. B. Personnel Consent Dr. Pond moved and Mr. Reck seconded the motion to approve the following: R-091-17 Recommendations - Personnel Certificated/Licensed: 1. Approve placement of new staff on the salary schedule as follows: Employee Degree Step Menke, Lauren MA 0 Schmitz, Morgan MA 2 2. Accept resignation of Marti Cain as 7th grade volleyball coach, effective immediately. 3. Approve the following certified supplemental contracts Cain, Marti Tobias, David 8th Grade Volleyball Coach HS Head Track Girls Coach 4. Approve the following certified volunteer coach for SY2017-2018: Burns, Amy girls basketball program 5. Approve employment of certified tutors for SY2017-18: Pinkston-True, Kristin Recommendations - Personnel Classified 6. Approve the appointment of Bonnie Flora as Food Service Coordinator for SY2017-2018. 7. Approve the following classified supplemental contracts Hirsch, Mitch HS Head Baseball Coach Johnson, Andy HS Assistant Baseball Coach Lavey, Josselyn JH Assistant Track Coach Moore, Kyle HS Head Track Boys Coach Remley, Mike JH Head Track Boys Coach Rench, Ashley HS Assistant Track Coach Robinson, Stephanie HS Key Club Advisor Short, Staci 7th Grade Volleyball Coach Uderman, Ashlie JH Head Track Girls Coach 8. Approve the following classified volunteer coaches for SY2017-2018: 3
Burelison, Jordan football program Schultz, Ron track program Warner, Mike baseball program Wiggins, Bryan football program Yingst, Jeremy baseball program 9. Re-assignment of classified employee Debra Clason, from lunchroom worker to educational aide, in accordance with the negotiated agreement, effective August 1, 2017. (Pending successful background checks and proper licensure.) Roll Call: Mr. Harmon, Absent; Mr. Miller, Absent; Mr. Murphy, Yea; Dr. Pond, Yea; Mr. Reck, Yea. VIII. Approval of Contract for Storage Building R-092-17 Mr. Murphy moved and Dr. Pond seconded the motion to approve a contract with Piqua Lumber to construct a 40 x64 storage building at a cost of $29,000. IX. Approval of ELA Curriculum Purchase R-093-17 Dr. Pond moved and Mr. Reck seconded the motion to approve the purchase of English Language Arts sixyear curriculum program for grades 7 and 8 from Houghton- Mifflin at a cost of $20,811. X. Approval of Administrative Assistant Contract R-094-17 Mr. Reck moved and Mr. Murphy seconded the motion to approve an administrative assistant contract for Nadine Zimmer, on an as needed basis, at an hourly rate of $26.00, effective to July 21, 2017. XI. Items for Discussion A. One-to-One update B. hydraulic lift 4
XII. Old Business XIII. New Business A. OSBA Capital Conference November 12-14, 2017 B. First reading of NEOLA Revised Policies, Replacement Policy, Revised Administrative Guidelines, and Replacement Administrative Guideline XIV. Executive Session R-095-17 Mr. Reck moved and Dr. Pond seconded the motion to enter Executive Session to discuss personnel. The Board entered Executive Session at 6:15 p.m. The Board returned from Executive Session at 6:35 p.m. XV. Adjournment R-096-17 Mr. Reck moved and Dr. Pond seconded the motion to adjourn the meeting. Roll Call: Ayes, members. Nays, none. The meeting was adjourned at 6:36 p.m. DEAN POND, PRESIDENT CAROL FORSYTHE, TREASURER 5