ALLEGAN COUNT BOARD OF COMMISSIONERS INDEX JOURNAL 62 PAGE 121 ITEM 1 MA 8, 2014 SESSION SUBJECT MATTER ~ 8, 2014 SESSION i- INVOCATION, PLEDGE OF ALLEGIANCE, ROLL CALL 121 2 121 3 ADOPTED 121 4 INTRODUCTION - NEW CENTRAL DISPATCH DIRECTOR 5 FOLLOW-UP TRAINING & STRATEGIC PLAN REVIEW 6 BREAK - 10:50 A.M. 7 STRATEGIC PLAN - CONTINUED 8 123 9 10 ~~ ~~ UNTIL MA 22, 2014 AT 9:30 A.M. ~!:~~,-.i=~~~l~~~ssj2~ - INVOCATION, PLEDGE OF ALLEGIANCE, ROLL CALL 123 11 123 12 ADDITIONS 124 13 AMENDED 124 14 MICHIGAN DEPARTMENT OF NATURAL RESOURCES PROPERT ACQUISITION 124 15 INFORMATIONAL SESSION - SHERIFF'S DEPARTMENT 125-126 16 FINANCE COMMITTEE - CLAIMS & INTERFUND TRANSFERS 126-127 17 CENTRAL DISPATCH AUTHORIT - SURCHARGE ON PHONE BILLS RENEW 911 OPERATING 127-128 128 18 19 PARKS COMMISSION-WEST SIDE PARK MASTER SERVICES CONTRACT BOARD OF COMMISSIONERS - SUPPORTS ROAD COMMISSION BUILDING PROJECT 20 BREAK - 2:30 P.M. 21 BOARD OF COMMISSIONERS ~ MILITAR SURPLUS 1033 PROGRAM 22 CONTINUED DISCUSSION - STRATEGIC PLAN 23 24 FUTURE AGENDA ITEM 130 25 ~~~~~~ UNTIL MA 22, 2014 AT 1:00 P.M.
121 MA 8, 2014 SESSION - PLEDGE OF ALLEGIANCE, ROLL CALL 1/ The Board of Commissioners of the County of Allegan, State of Michigan, met in the Board Room of the County Services Building in the Township of Allegan on May 8, 2014, at 9:30 A.M. in accordance with the motion for adjournment of April 24, 2014, and rules of this Board; Chairman Deoung presiding. The County Clerk led the Board in the Pledge of Allegiance to the flag. Upon roll call the following members answered as Commissioners for the respective Districts: DIST #1 DEAN KAPENGA DIST #5 TOM JESSUP DIST #2 JIM STORE DIST #6 JON CAMPBELL DIST #3 MAX THIELE DIST #7 DON BLACK DIST #4 MARK DeOUNG 2/ Chairman Deoung opened the meeting to public participation and as there were no comments, he closed the meeting to public participation. ADOPTED 3/ Administrator Sarro stated the closed session is cancelled. Moved by Commissioner Campbell, seconded by Commissioner Kapenga to adopt the meeting agenda without the closed session. Motion carried. INTRODUCTION - NEW CENTRAL DISPATCH DIRECTOR 4/ Steve Sedore introduced the new Central Dispatch Director, Jeremy Ludwig who has recently been hired.
FOLLOW-UP TRAINING & STRATEGIC PLAN REVIEW 5/ Rob Sarro and Steve Sedore made sure all Commissioners had access to the information they needed for meetings. Rob went over the value of using the Team Site. Everyone will continue to receive an e-mail with a link to the agenda, but they also were shown how to access the same information from the intranet and/or the Team Site. There was discussion regarding the "preambles" Rob inserted prior to the statements of Vision, Mission and Value statements and the Objectives, Tasks and Measurements relating to the Strategic Plan. BREAK - 10:50 A.M. 6/ Upon reconvening at 11:05 A.M., the following Commissioners are present: Commissioner Kapenga, Storey, Thiele, Deoung, Jessup, Campbell and Black. Absent - none. STRATEGIC PLAN - CONTINUED 7/ There was an attempt to reach consensus on the wording for the various parts of the plan. The rest of the discussion will be held as item #5 on the regular Board agenda. 8/ Chairman Deoung opened the meeting to public participation and as there were no comments from the public, he declared the meeting closed to public participation. ADJOURNMENT UNTIL MA 22, 2014 AT 9: 30 A.M. 9/ Moved by Commissioner Campbell, seconded by Commissioner Storey to adjourn until May 22, 2014 at 9:30 A.M. The motion carried and the meeting was adjourned at 12:00 P.M.
123 AFTERNOON SESSION ~y-~t!~-21:1:~"_~_~~~;:q~ CALL - INVOCATION, PLEDGE OF ALLEGIANCE, ROLL 10/ The Board of Commissioners of the County of Allegan, State of Michigan, met in the Commissioners' Room of the County Services Building in the Township of Allegan on May 8, 2014, at 1:00 P.M. in accordance with the motion for adjournment of April 24, 2014, and rules of this Board; Chairman Deoung presiding. The invocation was offered by District 5 Commissioner Jessup. The County Clerk led the Board in the Pledge of Allegiance to the flag. Upon roll call the following members answered as Commissioners for the respective Districts: DIST #1 DEAN KAPENGA DIST #5 TOM JESSUP DIST #2 JIM STORE DIST #6 JON CAMPBELL DIST #3 MAX THIELE DIST #7 DON BLACK DIST #4 MARK DeOUNG 11/ Chairman Deoung opened the meeting to public participation and as there were no comments, he closed the meeting to public participation. ADDITIONS 12/ Chairman Deoung called for any additions or changes to the agenda. He asked that the continuation of the Strategic Plan discussion be added as discussion item #5. Moved by Commissioner Thiele, seconded by Commissioner Kapenga to add this item to the meeting agenda as requested. Motion carried by roll call vote: eas - 7 votes. Nays - 0 votes.
124 AMENDED 12/ Moved by Commissioner Kapenga, seconded by Commissioner Storey to adopt the meeting agenda as amended. Motion carried. MICHIGAN DEPARTMENT OF NATURAL RESOURCES-PROPERT ACQUISITION 14/ Steve Chadwick, Michigan Department of Natural Resources/Wildlife distributed the 2013 annual report for the wildlife division of the DNR. He reported that he is seeking support for the Gates property acquisition in Clyde Township. Funds to purchase the property will come in the form of a Trust Fund grant. Clyde Township is in support of this acquisition. He stated that he is not able to address the question of whether or not the department would be in support of developing trails for ORVs or for use of ORVs on roadways until after he reviews some issues. Moved by Commissioner Storey, seconded by Commissioner Jessup to instruct the Administrator to draft a resolution of support to be considered at the May 22, 2014 meeting. Motion carried. INFORMATIONAL SESSION - SHERIFF'S DEPARTMENT 15/ Sheriff Blaine Koops stated our new jail has made the cover of the Correctional News, a national magazine which featured the Allegan County jail as the facility of the month. He focused his presentation on the nother" duties of the sheriff such as, case reporting, licenses to purchase weapons, traffic crashes (which are on the increase), dive team and the K-9 unit. He reported that of the 55 individuals who have gone through the Meth Diversion program, only 3 have re-offended. He announced that Deb Marculus is retiring the end of June and her retirement party is scheduled for June 21.
125 FINANCE COMMITTEE - CLAIMS & INTERFUND TRANSFERS 16/ Moved by Commissioner Thiele, seconded by Commissioner Campbell to adopt the report of claims for May 2, 2014 and May 9, 2014 as presented. Motion carried. HONORABLE BOARD OF COMMISSIONERS OF ALLEGAN COUNT, Administration has compiled the following claims for May 2,2014. The following claims, which are chargeable against the County, were audited in accordance with Section 46.61 to 46.63, inclusive, M.C.L. 1970 as amended and resolutions of the Board. Said claims are listed in the 2014 Claims folder of the Commissioners' Record of Claims. I I TOTAL AMOUNT AfVIOUNT AMOUNT CLAIMED ALLOWED DISALLOWED General Fund - 1010 138,928.79 138,928.79 Park/Recreation Fund - 2080 1,838.90 1,838.90 Central Dispatch/E911-2110. 107.70 107.70 Friend of the Court Fund - 2150 705.35 705.35 Health Department Fund - 2210 48,536.61 48,536.61 Transportation Grant - 2300 9,170.70 9,170.70 Public ImQl'ovement Jail - 2455 12,589.00 12,589.00 Law Library Fund - 2690 1283.60 1283.60 Grants - 2790 8,099.16 8,099.16 Child Care - Circuit/Family - 2921 5,033.93 5,033.93 Senior Millage - 2950 265.13 265.13 Delq Tax Revolving Fund - 6160 4,075.52 4,075.52 Delq Tax Revolving Fund-2013 Taxes-6193 1,269,950.23 1,269,950.23 Tax Reversion - 6200 2,664.00 2,664.00 Self-Insurance Fund - 6770 10,946.11 10,946.11 Drain Fund - 8010 78,335.00 78,335.00 TOTAL AMOUNT OF CLAIMS $1,592,529.73 $1,592,529.73 HONORABLE BOARD OF COMMISSIONERS OF ALLEGAN COUNT, Administration has compiled the following claims for May 9,2014. The following claims, which are chargeable against the County, were audited in accordance with Section 46.61 to 46.63, inclusive, M.C.L. 1970 as amended and resolutions of the Board. Said claims are listed in the 2014 Claims folder of the Commissioners' Record of Claims. TOTAL AMOUNT AMOUNT AMOUNT CLAIMED ALLOWED DISALLOWED General Fund -1010 143,572.43 143,572.43 Park/Recreation Fund - 2080 3,185.13 3,185.13 Central Dispatch/E911-2110 50,896.20 50,896.20 Health Department Fund - 2210 25,615.94 25,615.94 Transportation Grant - 2300 601.83 601.83 Public Improvement - Jail - 2455 4,715.75 4,715.75 Register of Deeds Automation Fund - 2560 384.13 384.13 Palisades Emerg Planning Facility UP-2630 113.94 113.94 Drug Law Enforce Fund- Prosecutor - 2651 117.94 117.94 Justice Training Fund - 2660 425.00 425.00 Grants - 2790 14,799.78 14,799.78 Child Care - Circuit/Family - 2921 13,152.97 13,152.97 Soldiers Relief Fund - 2930 3,641.08 3,641.08 Senior Millage - 2950 1,320.18 1,320.18 Jail Debt Service - 3601 125.00 125.00 Public Works Project Debt FD - 3671 125.00 125.00 Delq Tax Revolving Fund - 6160 74,474.72 74,474.72 Delq Tax Revolving Fund-2013 Taxes-6193 23,590.29 23,590.29
126 Tax Reversion - 6200 70.75 70.75 Tax Reversion 2009-2010 - 6201 150.00 150.00 Drain Equip Revolving - 6390 52.20 52.20 Self-Insurance Fund - 6770 363,417.62 363,417.62 Drain Fund - 8010 31,630.90 31,630.90 TOTAL AMOUNT OF CLAIMS $756,178.78 $756,178.78 CENTRAL DISPATCH AUTHORIT 2014 BALLOT PROPOSAL - RENEW 911 OPERATING SURCHARGE ON PHONE BILLS 17/ WHEREAS, the Allegan County Board of Commissioners ("Board") recognizes that Allegan County Central Dispatch operations perform an essential public service; and WHEREAS, the Board determines that a steady revenue source is necessary to finance the operations of Allegan County Central Dispatch; and WHEREAS, the Board recognizes that the telephone operational surcharge previously approved by the Allegan County voters has provided a steady revenue source of operational funds for the Allegan County Central Dispatch and that a renewal of the voter authority to assess such a charge would be in the best interest of Allegan County's citizens. THEREFORE BE IT RESOLVED by the Allegan County Board of Commissioners that the following renewal proposal be placed on the August 5, 2014, ballot: 911 OPERATING SURCHARGE PROPOSAL For the period beginning on January I, 2015, and continuing through December 31, 2019, shall Allegan County be authorized to assess a monthly surcharge of up to and not to exceed $3.00 (if approved, replacing the current monthly surcharge of up to and not to exceed $2.80 which expires December 31, 2014) on the monthly billings of communication service suppliers to service users within the geographic boundaries of Allegan County to be used exclusively for the funding of 911 emergency telephone call answering and dispatch services within Allegan County, including facilities, equipment and operations? Moved by Commissioner Thiele, seconded by Commissioner Campbell to adopt the resolution as presented. Motion carried
127 by roll call vote: es - 7 votes. No - 0 votes. Absent - 0 votes. PARKS COMMISSION-WEST SIDE PARK MASTER SERVICES CONTRACT 18/ WHEREAS, on April 12, 2012, the Allegan County Board of Commissioners supported the West Side Park Improvement Project; and WHEREAS, in July 2012, M.C. Smith was awarded the Master Plan Proposal as outlined in the West Side Park Improvement Project; and WHEREAS, on November 8, 2012, the Allegan County Board of Commissioners approved the master plan design for West Side Park, authorizing Administration to proceed with the DNR Trust Fund Grant application process in the winter/spring of 2013 for Phase I of this project; and WHEREAS, on April 18, 2014, the County received notice of acceptance of grant; and WHEREAS, as part of' the grant agreement the County is required to have a licensed engineer, architect, or landscape architect prepare plans, specifications, and bid documents. BE IT RESOLVED that the Allegan County Board of Commissioners approves the professional services contract with M.C. Smith Associates and Architectural Group, Inc., 529 Greenwood Avenue, SE East Grand Rapids, MI 49506, for an amount not to exceed $32,000, to assist in implementing phase I with grant funds in accordance with the West Side Park Master Plan and DNR grant application. FINALL BE IT RESOLVED that the County Administrator and/or the Board Chairman is authorized to sign the necessary documents on behalf of the County and the Executive Director of Financial Services can perform the necessary budget adjustments to complete this action.
t28 Moved by Commj-ssioner B1ack, seconded by Commissioner Kapenga'to approve the resolution as presented. Motion carried by ro11 call vote: es 5 votes. No - L vote. Absent 0 votes. N DEAN KAPENGA JIM STORE MAX THIELE MARK DEOUNG TOM.fESSUP.JON CAIqPBELL DON BLACK BOARD OF COMMISSIONERS-SUPPORTS ROAD COMMISSION BUII,DING PROiTECT L9/ WHEREAS, the Allegan County Road Commission is pursuing construction of a new facility and reguesting to bond under the County's rating in order to secure favorable financing; and WHEREAS, the proposed bonds will be paid by the Road Commissj-on consistent with an agreement to be established. BE IT RESOL\IED, that the Allegan County Board of Commissioners supports the Road Commission Building Project; and BE IT FURTIIER RESOL\IED, that the County Administrator is authorized to take initial steps issuing a general obligation bond for the purpose of constructing the Road Commission Facility; and BE IT FINALL RESOIJ\IED, that the County Administrator and/or the Board Chairman is authorized Eo sign t,he necessary document,s on behalf of the County and the Executive Dj-rect,or of Financial Services may complete the necessary budget adjustments to complete this action. Moved by Commissioner Kapenga, seconded by Commj-ssioner Storey to adopt, t,he resolution as presented. Motion carried by ro11 call vote: es 7 votes. No - 0 vot.es. Absent, 0 votes. May 8,2014 Session
BREAK - 2:30 P.M. 20/ Upon reconvening at 2:40 P.M., the following Commissioners were present: Commissioner Kapenga, Storey, Thiele, Deoung, Jessup, Campbell and Black. Absent - None. BOARD OF COMMISSIONERS-RESOLUTION AUTHORIZING PARTICIPATION IN THE MILITAR SURPLUS 1033 PROGRAM 21/ There was discussion regarding this resolution. There were some questions relating to how this program works and when we take ownership of any article received under this program. Moved by Commissioner Kapenga, seconded by Commissioner Storey to set this on the May 22, 2014 discussion agenda. Motion carried. CONTINUED DISCUSSION - STRATEGIC PLAN 22/ There was more "wordsmithing" of portions of the Strategic Plan. Rob will distribute the changes he made in an e-mail distributed to all. 23/ Chairman Deoung opened the meeting to public participation and as there were no comments from the public, he declared the meeting closed to public participation. FUTURE AGENDA ITEM 24/ Commissioner Storey addressed the proposed new rule that would make water in ditches a navigable waterway. If this is the case we might want to develop a resolution pertaining to this issue and send it to legislators and/or congressmen. He said he would contact Congressman Upton's office for clarification. Commissioner Campbell stated he will contact NACO to see if they have information or have taken a stand on this issue.
130 REQUEST FOR PER DIEM/MILEAGE: BOARDS & COMMISSIONS REPORTS: NONE NONE ADJOURNMENT UNTIL MA 22, 2014 AT 1:00 P.M. 25/ Moved by Commissioner Thiele, seconded by Commissioner Campbell to adjourn until May 22, 2014 at 1:00 P.M. The motion carried and the meeting was adjourned at 3:53 P.M. ~Il~ C e -Reglster