6:20 p.m. Proclamation: Chamber of Commerce Week Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois September 8, 2015 6:30 p.m. Call to order by Mayor John Pritchard. Roll Call #1: Present: Mayor John Pritchard, Council Members Angela Bastian, W. Wayne Dennis, Russell Fleming, Peter Schwartzman, Wayne Allen, and Jeremy Karlin, 7. Absent: Corine Andersen, 1. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and City Attorney John Hanlon. The Chairman declared quorum present. The Pledge of Allegiance was recited. Council Member Dennis moved, seconded by Council Member Bastian, to approve minutes of the City Council meeting from the August 17, 2015. Roll Call #2: CONSENT AGENDA #2015-17 All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion. 15-2021 Approve Resolution 15-21 authorizing the Mayor to sign the Non-Metro Area Transportation Operating, Capital and Administrative Assistance (Section 5311) and Downstate Public Transportation Operating Assistance grant agreement. 15-3033 Approve bid submitted by KAM Services, Inc. in the amount of $12,216 to complete necessary asbestos remediation as part of the Public Safety Building remodel. 15-4093 Approve proposal from F&M Bank for a five-year banking services contract through the year 2020. 15-4094 Approve Amtrak Station Renovations change order in the amount of $11,706.91 to Hein Construction Company for necessary changes that occurred during the renovation process. September 8, 2015 Page 1 of 6
15-4095 Approve purchase of fiber optic cable to be run from City Hall across the Bickerdyke Bridge from Southern Computer Warehouse in the amount of $5,942.85. 15-8016 Approve bills in the amount of $1,225,575.57 and advance checks in the amount of $590,505.18. Council Member Allen moved, seconded by Council Member Dennis, to approve Consent Agenda 2015-17. Roll Call #3: Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 15-1028 Ordinance on first reading amending Section 113.036 of Chapter 113 of the Galesburg Municipal Code by adding a Class B liquor license. Discussion was held on the issue of taking open and unused alcohol out of the establishment by the patron. Chief Christensen noted that the alcohol could be put in the trunk of the vehicle. John Hanlon stated that it would not be the establishment s responsibility to empty alcohol for each patron but instead would be an accountability issue with the patron. Taking open alcohol outside of the premise would be no different for this license as with any other liquor license establishment and would constitute open alcohol in a motor vehicle. He also stated that specific wording is not recommended for this ordinance since this would be a state law regardless of the circumstances. 15-2024 Council Member Karlin moved, seconded by Council Member Allen, to approve Resolution 15-22 to partner with the Galesburg Community Foundation to launch the Orton Family Foundation s Community Heart and Soul Initiative and to provide a partial match of $50,000 to the process. Roll Call #4: 15-3034 BIDS, PETITIONS AND COMMUNICATIONS September 8, 2015 Page 2 of 6
Council Member Fleming moved, seconded by Council Member Dennis, to approve the bid submitted from CAD Construction, Inc. in the amount of $83,000 for the replacement of the shingled section of roof over City Hall. Roll Call #5: 15-3035 Council Member Dennis moved, seconded by Council Member Karlin, to approve the bid submitted by Guither Tree Service in the amount of $69,986.80 to remove ash trees on public property that have been identified as hazardous due to the presence of the Emerald Ash Bore. Larry Cox, Parks & Recreation Director, stated that it is the contractor s decision on the disposal of the trees they are removing and that if a homeowner wants the wood they can make it known. He also reported that notices would be going out regarding the replacement of trees to homeowners terraces. Roll Call #6: Ayes: Council Members Bastian, Dennis, Schwartzman, Allen, and Karlin, 5. Nays: Council Member Fleming, 1. 15-3036 Council Member Allen moved, seconded by Council Member Karlin, to approve the bid submitted by Daxon Construction Company in the amount of $303,000 to complete Phase I renovations to the Public Safety Building remodel. Roll Call #7: 15-3037 Council Member Karlin moved seconded by Council Member Dennis, to approve the bid submitted by J.P. Benbow in the amount of $57,446 for HVAC work at the Boys & Girls Club. Council approved an agreement with the Club for building improvements on June 15, 2015. Roll Call #8: PUBLIC COMMENT September 8, 2015 Page 3 of 6
CITY MANAGER S REPORT A. Clean Up Days, September 14-18, 2015. B. Approved Special Events: a. Use of Lincoln Park Gazebo for a wedding on September 12, 2015. b. Use of Standish Park for an informational table on Kingdom Hall on September 2, 9, 16, 23, and 30, 2015. c. Use of Lincoln Park Gazebo for a Tea Party workshop on September 13, 2015. d. Use of Standish Park Gazebo for the Medina/Taylor wedding on October 3, 2015. e. Use of Kiwanis Park for the Just One Community Worship Service on September 27, 2015. f. Use of Lake Storey Park for a Galesburg School District cross country meet on September 18, 2015. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 15-4096 Council Member Allen moved, seconded by Council Member Dennis, to approve the proposal submitted by Mechanical Service, Inc. in the amount of $13,669 to replace the boiler burner on the unit servicing Hawthorne Pool & Gym. Roll Call #9: 15-4097 Council Member Dennis moved, seconded by Council Member Bastian, to approve a façade assistance grant to MAK Properties of Illinois, LLC in an amount not to exceed 50 percent of the estimated project costs or $16,415.35. Funds would be from the TIF IV Fund. Roll Call #10: 15-4098 Council Member Karlin moved, seconded by Council Member Allen, to approve the proposal from Donohue and Associates, Inc. in the amount of $275,000 to provide Supervisory Control and Data Acquisition (SCADA) design and system configuration, construction oversight, and computer programming services. Wayne Carl, Public Works Director, noted that an upgrade is typically warranted every 15-20 years. Roll Call #11: September 8, 2015 Page 4 of 6
TOWN BUSINESS Council Member Allen moved, seconded by Council Member Fleming, that the City Council sit as the Town Board. The motion carried by voice vote. 15-9021 Trustee Fleming moved, seconded by Trustee Dennis, to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $15,456.50 General Assistance Fund 7,211.32 Social Security/Medicare Fund 2,282.48 Total $24,950.30 Roll Call #12: Ayes: Trustees Bastian, Dennis, Fleming, Schwartzman, Allen, and Karlin, 6. Absent: Trustee Andersen, 1. Trustee Allen moved, seconded by Trustee Fleming, that the Town Board resume sitting as the City Council. The motion carried by voice vote. CLOSING COMMENTS Council Member Karlin announced that he and Council Member Dennis would be hosting a public meeting on Monday, September 14 th, 6 p.m. in Council Chambers regarding concerns over vacant homes and businesses and general upkeep. The public is invited to attend. Council Member Allen reminded the public that school has started and to be aware of children on bicycles. Council Member Schwartzman stated that many residents are having to deal with the removal of ash trees on their property and the expense of trying to replace them. It is his hope that by spring, a policy or plan will be in place to have the City provide some sort of assistance. He also stated that he is excited about the Heart & Soul project and that if anyone is interested in being involved to contact him. Council Member Schwartzman announced that the Galesburg Youth Athletic Club would be hosting an open house on Saturday, September 12 th, 10 a.m. 12 p.m. in their Weinberg Arcade location. He added that next weekend will be the first ever Monarch Migration Festival at the Lakeside Nature Center, 10 a.m. 2 p.m. Council Member Dennis thanked the organizers of the Labor Day parade. Council Member Bastian stated that she has a new cell number for the public to contact her at 299-9312. She also added that the Boys & Girls Club is the recipient of the Western Illinois September 8, 2015 Page 5 of 6
Builders Association 2015 playhouse ticket sales this year. Tickets are $2 each and are being sold through March 6 th. Mayor Pritchard stated that the Stearman planes are beginning to arrive for the Fly-In. He thanked the many volunteers involved in the festival each year. There being no further business, Council Member Allen moved, seconded by Council Member Dennis, to adjourn the regular meeting at 6:58 p.m. Roll Call #13: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk September 8, 2015 Page 6 of 6