Meeting Minutes, December 17, 2011 Adam Royder Masonic Lodge, Wellborn, TX 1) Members Present Dale & Cindi Tolmsoff, Shawn Kelso & Nikki Cavender, Charles & Sherry Payne, Karla & Mac Devin, Pat & Michele McHale, Kay Lightsey, Robin Starnes, Cody & Lisa Whitten, Tina Frankel, David & Vicki Christianson, Mike & Glenda Akeroyd, Kim Kalich, Dave Brannon, Rob & Barbara Somers, Tony & Angela Lyles, John & Linda Greig, the Steiner family (less Annie), Dean & Shirley Wallace 2) Visitors Mark & James F. Carpenter 3) President s Report a) Charles Payne Charles welcomed everyone and jumped right into the meeting. 4) Secretary s Report a) Dale Tolmsoff i) Presented November minutes for approval Charles Payne moved to approve, Vicki &Rob tied for 2 nd. Minutes were approved as presented. 5) Treasurer s Report a) Craig Steiner i) Financial report Current checking balance is $5657. See the attached for details. Sherry Payne moved to accept the financial report, Charles 2 nd. 6) Committee Reports a) Master National i) Dave Christianson No report b) 2012 Spring AKC HT, Mar 3 & 4 All were tabled until the next meeting. i) Chairman Dave Christianson (as long as we have secured test grounds) ii) Secretary Tina Frankel iii) Food Coordinator? iv) Equipment Mgr.? v) Head of Guns? vi) Game Steward Mike Farris vii) Head Marshal Bret Collier (unless he ends up having to trap wild turkeys) viii) Location? c) 2012 Spring HRC March 31 & April 1 All were tabled until the next meeting. i) Chairman Rob Somers ii) Secretary Craig Steiner iii) Food Coordinators Tony Lyles and Dale Tolmsoff iv) Equipment Mgr.? v) Game Steward? vi) Head Marshal Bret Collier vii) Location Kay Ranch, pray for rain! 7) Old Business Page 1 of 5
a) BCSRC Community involvement to promote club recognition and new member recruitment Bret Collier was not present so this was tabled for the next meeting. b) HRC Running Rules Proposals See the enclosed ballot for results. 8) New Business i) Ribbon Inventory Vicki Christianson presented an inventory list of the current ribbons. After a short discussion it was decided Craig and Vicki will get together to decide how many ribbons to order to get us through the 2012 spring hunt tests. ii) Rob Somers suggested we hold off on donating $100 to the HRC Foundation in memory of John Wallace as previously voted on. Rob said we will have at least 4 judges from Southern Flight judge our HRC test, including Ronnie Harwell and Travis Bruce. We in turn could donate those judge s gifts, travel expenses, etc to the John Wallace memorial fund that supports his granddaughter s education. John and his wife were raising her. In addition, Rob hopes to have other fund raising vehicles in place, such as a super single and special raffle auction items. We can discuss this further at the Jan meeting. iii) Window decals for new members tabled for next meeting iv) T shirts for new members tabled for next meeting v) Membership renewal Craig Steiner reported membership dues need to be renewed. 9) Presentation of New Members and Applications for Membership a) New member(s) presented none b) Applications for membership none 10) Next Meeting January 17 th, KMC Headquarters 11) Adjourn Vicki moved to adjourn, Glenda 2 nd the motion. Meeting adjourned. Page 2 of 5
Account balance history BCSRC Checking 10/18/2011 through 12/16/2011 Opening Balance as of 10/18/2011 $ 8,941.94 Num Date Payee Category Debits Credits 4315 10/18/2011 Nicholess Devin End Scholar. Education reimbursement $ (75.00) 4316 10/18/2011 Robin Starnes Education reimbursement $ (75.00) 4317 10/18/2011 Kay Lightsey Education reimbursement $ (75.00) 4318 11/7/2011 Roberds Duck Farm Downpayment for Spring Hunt Tests (700 birds) $ (2,800.00) 11/8/2011 Deposit Dues Deposited $ 30.00 4319 11/13/2011 United Kennel Club Spring 2012 Test Fees $ (110.00) Debit 12/15/2011 Kroger Christmas Party Food $ (79.86) 4320 12/16/2011 Adam Royder Lodge Christmas Party $ (100.00) $ (3,314.86) $ 30.00 Closing Balance as of 12/16/2011 $ 5,657.08 Upcoming Bills and Deposits 12/17/2011 through 02/29/2012 Balance as of 12/17/2011 $ 5,657.08 Date Payee Category Debit Credit 1/31/2012 Academy (est.) First Aid Kit $ (100.00) 1/31/2012odges Badge Compa Biennial ribbon purchase $ (4,500.00) 2/1/2012 Equisure, Inc Club Insurance $ (600.00) $ (5,200.00) $ Estimated Balance as of 02/29/2012 $ 457.08 Page 3 of 5
HRC INC. -2011 Running Rules Proposals Official Ballot Proposal #1 Test Dogs page 35 of 2011 rule book Test dogs may be 1 level higher Proposal #2 Seasoned Walk-up page 41 of 2011 rule book The seasoned Walk-up should be 60 feet from the retrieving line Proposal #3 Upland Flush page 62 of 2011 rule book The upland dog does not have to flush the bird Proposal #4 Clothing page 8 of 2011 rule book Requirements for clothing at a hunt test site Proposal #5 This proposal was deemed a policy, no vote necessary Proposal #6 Handler Limit page 7 of 2011 rule book Each handler should be allowed to run 12 dogs Page 4 of 5
HRC INC. -2011 Running Rules Proposals Official Ballot Proposal #7 Seasoned Entry page 7 of 2011 rule book Seasoned Entries will close with the 40 th entry Hereby submits this Official Ballot vote for (Printed name of Club President) Club Name: Date: (signature of Club President) Phone # E-mail Page 5 of 5