1004 Landooz Road Prince George, BC V2K 5S3 BC ASSEMBLY OF FIRST NATIONS 15 th Annual General Meeting October 22, 23 & 24, 2018 Xʷməθkʷəy əm, Musqueam Community Centre 6735 Salish Drive, Vancouver, BC FINAL NOTICE To: All BC Chiefs and Delegates Date: October 17, 2018 From: BCAFN Office Pages: 8 RE: NOTICE OF BCAFN 15 th ANNUAL GENERAL MEETING The BC Assembly of First Nations (BCAFN) will be hosting the 15 th Annual General Meeting on October 22, 23 & 24 in the Gymnasium at the Musqueam Community Centre in Vancouver, BC. Date: Monday, October 22, Tuesday, October 23, and Wednesday, October 24, 2018 Location: Meeting Time: Musqueam Community Centre 6735 Salish Drive, Vancouver, BC 8:30 am (Breakfast & Lunch provided each day) For more information on the BCAFN 15 th Annual General Meeting, please visit our website at www.bcafn.ca or contact Victoria Austin via email: Victoria.austin@bcafn.ca
NOTICE ATTACHMENTS Registration Form: To register, please complete and submit the attached registration form to Victoria Austin via email: victoria.austin@bcafn.ca Proxy Letter: We have attached our proxy template should you not be able to attend this meeting. Completed proxy forms must be brought to the AGM by 9:00am on October 22, 2018 as per BCAFN Governance Manual, Article IV, Section 26: Voting and others participating in a Society meeting by proxy is permitted where a representative of a member gives written notice of his or her proxy to the Regional Chief prior to the commencement of the meeting, except: a) No one shall carry more than one proxy, and b) A proxy may not carry another proxy Travel and Accommodation Notice: Travel and accommodation expenses will not be reimbursed for BC Chiefs or Chiefs proxy to attend this Annual General Meeting. River Rock Casino Resort-604-247-8900-Quote BCAFN AGM -Rates-$159.00 & $199.00. Fairmont Hotel Vancouver-604-684-3131-Quote BC Assembly of First Nations. -Rates-$259.00 &$319.00. Notice of Special Business: Please note that per BCAFN Governance Manual, Article XI, Section 5, the Chiefs-in-Assembly will consider a special resolution regarding amendments to the BCAFN Constitution & Bylaws and Governance Manual. More information can be found on www.bcafn.ca/news-events/agm/ Notice of Resolutions: If you require an emergency resolution please contact Maureen Buchan via email: maureen.buchan@bcafn.ca Notice of Acclamation: Please see attached notice of Acclamation from BCAFN Electoral Officer Ron Laufer. If you have any questions, please contact Ron Laufer via email, ronlauferelections@gmail.com Draft Agenda: Please see attached draft agenda for your consideration and information. Page 2
REGISTRATION FORM Last Name: First Name: Title/Job Title: First Nation/Organization: Street Address: City: Postal Code: Phone: Fax: Cell: Email: Registration Type: Chief $0 Elder Observer $0 Proxy Holder $0 Student Observer (ID Req d) *Participatory Representative $0 **Observer $150 $0 * Participatory Representative: A person who, a. Holds office either, as a hereditary Chief, traditional leader of a member First Nation, Grand Chief, head of a First Nation provincial/territorial political organization or head of a tribal council and as such may speak on any Agenda item; or b. Is the head of a Treaty group or a First Nation organization or association with which the BC Assembly of First Nations has entered into a written protocol that allows for invitations to be extended to such persons to attend and be permitted to speak at Assemblies on specific issues, as authorized by the protocol; or c. Is a member of the BCAFN Board of Directors pursuant to the Society s Constitution and Bylaws and Policy and Procedures Manual; or d. Is a Committee Representative pursuant to the Society s Constitution and Bylaws and Policy and Procedures Manual. **Observer: Any person other than a person registering as a Chief, Proxy Holder, Participatory Representative, may apply to register as an Observer. Please forward the completed registration form to: Victoria Austin via email: Victoria.austin@bcafn.ca Page 3
SAMPLE LETTER OF PROXY TO COMPLETE PROXY LETTER INSERT ORIGINAL LETTERHEAD OF COMMUNITY HERE (Please advise Proxy holders to keep a photocopy of their proxy letter) Date: Jaime Sanchez BC Assembly of First Nations Attention: Registration RE: BCAFN 15 th Annual General Meeting October 22-24, 2018 Musqueam Community Centre, 6735 Salish Drive, Vancouver, BC I, Chief of the First Nation, do hereby delegate to act as a proxy and vote on behalf of the First Nation at the BCAFN 15 th Annual General Meeting in Vancouver, British Columbia on October 22-24, 2018. Regards, (Chief s Signature) (Printed Chief s name) Send a copy of Proxy letter with the registration form to Jaime Sanchez via email: jaime.sanchez@bcafn.ca Page 4
NOTICE OF ACCLAMATION BC Assembly of First Nations Based on the number of applications received, the number of candidates did not exceed the number of available positions. As such, no election is required and the candidates are acclaimed. Board of Directors 3 year term - Chief Willie Blackwater (Gitsegukla) 3 year term - Chief Harvey McLeod (Upper Nicola) 3 year term - Chief Councillor Charles Morven (Nisga'a Village of Gitwinksihlkw) 2 year term - Vacant Women s Council Representative 3 year term Councillor Louisa Housty Jones (Heiltsuk) Note: Under BCAFN s Bylaws, the status of the remaining vacant position will be taken up by the Board and Regional Chief to consider filling. Further information will be communicated at or after the AGM. Contact Information For any questions, please contact the Returning Officer at: ronlauferelections@gmail.com For more information, please also visit the BCAFN Website: http://bcafn.ca/ Signature of Chief Electoral Officer September 25, 2018 Ron Laufer
1004 Landooz Road Prince George, BC V2K 5S3 BC ASSEMBLY OF FIRST NATIONS 15 th ANNUAL GENERAL MEETING October 22, 23 & 24, 2018 6735 Salish Drive, Musqueam Recreation Centre, Xʷməθkʷəy əm, Musqueam Territory, Vancouver, BC ` DRAFT AGENDA DAY ONE October 22 8:00 9:00 BREAKFAST & REGISTRATION OPENING PRAYER AND WELCOME 9:00 9:10 Musqueam Elder Chairperson: Racelle Kooy 9:10 9:20 OVERVIEW OF AGM OBJECTIVES AND ADOPTION OF THE AGENDA 9:20 9:40 ADDRESS FROM BCAFN REGIONAL CHIEF TERRY TEEGEE ADDRESS FROM BCAFN REPRESENTATIVES 9:40 10:15 BCAFN Elder representatives Dr. Gwen Point BCAFN Youth representatives Johnny Hanuse and Angela Charlie 10:15 10:30 HEALTH BREAK BCAFN GOVERNANCE MANUAL REVIEW: BCAFN CONSTITUTION AND BYLAWS Chief Rebecca David, Chair of BCAFN Governance Committee Susan Miller and Darren Haines, Associate, Ratcliff & Co. LLP 10:30 11:30 BCAFN Special Resolution: Adoption of revised BCAFN Constitution & Bylaws and Governance Manual 11:30 12:00 PROVINCIAL COMMITMENT DOCUMENT LEGISLATION ON THE IMPLEMENTATION ON THE UN DRIP Regional Chief Terry Teegee Merle Alexander, Principal, Miller Titerle + Company 12:00 1:00 LUNCH 1:00 1:45 BC GAMING COMMISSION Grand Chief Joe Hall and Jay Johnson, BC First Nations Gaming Commission 1:45 2:15 2:15 2:45 ENVIRONMENTAL ASSESSMENT Regional Chief Terry Teegee Paul Blom, First Nations Energy and Mining Council ANNUAL REPORTS ANNUAL ORGANIZATIONAL REPORT
2:45 3:15 Vanessa West, Chief of Staff FINANCIAL AUDIT REPORT 2017/2018 Corey Naphtali, Partner, KPMG Melanie Lyons, Finance Manager UPDATE ON INDIGENOUS LANGUAGES INITIATIVE Kukpi7 Ron Ignace, BC Representative on AFN Chiefs Committee on Languages 3:15 3:45 INTRODUCTION OF BCAFN BOARD OF DIRECTORS AND BCAFN WOMEN S REPRESENTATIVE 3:45 4:00 RESOLUTIONS 4:00 ADJOURNMENT DAY TWO October 23 8:00 9:00 BREAKFAST 9:00 9:15 OPENING BLESSING Musqueam Elder Chairperson: Racelle Kooy 9:15 10:00 ADDRESS FROM NATIONAL CHIEF PERRY BELLEGARDE PROPOSED FEDERAL RECOGNITION AND IMPLEMENTATION OF RIGHTS FRAMEWORK 10:00 10:30 Regional Chief Terry Teegee Merle Alexander, Principal, Miller Titerle + Company Melissa Louie, Legal Counsel, First Nations Summit 10:30 11:00 11:00 11:30 11:30 12:00 BCAFN SUSTAINABLE ECONOMIC DEVELOPMENT AND FISCAL RELATIONS STRATEGY Regional Chief Terry Teegee Greg D Avignon, President, Business Council of British Columbia CANNABIS LEGALIZATION AND REGULATION Chief Harvey McLeod, Chief Bob Chamberlin and Cheryl Casimer, Joint Interim Working Group on the Legalization & Regulation of non-medical Cannabis in BC NEW RELATIONSHIP TRUST REPORT Cliff Fregin, CEO 12:00 1:00 LUNCH CHILDREN AND FAMILIES Cheryl Casimer, TWG Representative 1:00 2:00 Regional Chief Terry Teegee, TWG Representative Kukpi7 Judy Wilson, TWG Representative Mary Ellen Turpel-Lafond, BC Representative to AFN on Federal Legislation Page 2
Mary Teegee, BC Representative to National Advisory Committee on First Nations Child and Family Services FISHERIES Regional Chief Terry Teegee, Co-Chair, National Fisheries Committee 2:00 2:45 Chief Dalton Silver, BC Representative on National Fisheries Committee Ken Paul, AFN Fisheries Director FIRST NATIONS FISHERIES COUNCIL 2:45 3:15 Jordan Point, CEO, First Nations Fisheries Council 3:15 3:30 RESOLUTIONS 3:30 ADJOURNMENT DAY THREE October 24 8:00 9:00 BREAKFAST 9:00 9:10 OPENING PRAYER Musqueam Elder Chairperson: Racelle Kooy EMERGENCY MANAGEMENT Regional Chief Terry Teegee Chief Rick McLean, Tahltan Band Council 9:10 10:15 Chief Larry Nooski, Nadleh Whut en Catherine Lappe, RDG, Indigenous Services Canada Madeline Maley, ADM, Emergency Management BC TSILHQOT IN NATION GOVERNMENT (tbc) 10:15 10:45 Chief Joe Alphonse, Tl etinqox 10:45 11:00 HEALTH BREAK BC CLEAN GROWTH STRATEGY Bobbi Plecas, Deputy Minister Climate Change Strategy, Ministry of Environment 11:00 11:30 and Climate Change Strategy 11:30 12:00 JUSTICE Doug White, Chair and Rosalie Wilson, BCAFN Representative, BC Aboriginal Justice Council 12:00 1:00 LUNCH INDIGENOUS TOURISM BRITISH COLUMBIA Brenda Baptiste, Chair, Frank Antoine, Co-Chair and Henry Tso, CFO, Indigenous 1:00 1:30 Tourism of British Columbia 1:30 2:00 RESOLUTIONS 2:00 2:15 CLOSING COMMENTS FROM BCAFN REGIONAL CHIEF TERRY TEEGEE 2:15 ADJOURNMENT Page 3