Page 1 RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT DATE: March 23, 2016 TO: City Council of the FROM: Jennifer M. Cervantez, City Manager ~ BY: Amy Diaz, City Cler~ SUBJECT: Approval of Minutes Recommendation Approve the minutes of the March 9, 2016 City Council Regular meeting. 03/23/16 Item No. 4.3
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Page 3 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL REGULAR MEETING MINUTES March 9, 2016 The meeting was called to order at 7:00p.m. in the Council Chamber. Present: Mayor L. Anthony Beall, Mayor Pro Tempore Carol A. Gamble, Council Members Jerry Holloway, Bradley J. McGirr, Michael Vaughn (5). Absent: None (0). The Salute to the flag was led by Council Member McGirr. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Ehab Maximous, Public Works Director/City Engineer; Ron Kennedy, Lieutenant; Stefanie Turner, Finance Director; Cheryl Kuta, Development Services Director; Amy Diaz, City Clerk. 1. PRESENTATIONS AND CERTIFICATES Mayor Beall and Mayor Pro Tempore Gamble presented the following: 1.1 STUDENT RECOGNITION PROGRAM- CERTIFICATES OF RECOGNITION 1) CIELO VISTA ELEMENTARY SCHOOL - MORGAN LUCICH AND MICHAEL WOJTOWICZ 2) RANCHO SANTA MARGARITA INTERMEDIATE SCHOOL - NOAH CASSETTO AND MEGAN GILBERT 2. SCHEDULE OF FUTURE EVENTS - None. 3. PUBLIC COMMENTS- None. 4. CONSENT CALENDAR Mayor Beall requested Item No. 4.8 be removed from the Consent Calendar for further discussion. Council Member Vaughn moved, seconded by Mayor Pro Tempore Gamble to approve the Consent Calendar (Items Nos. 4.1 through 4.7). Motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 4.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Waived reading in full of all ordinances and resolutions on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
Page 4 4.2 APPROVAL OF CERTIFICATES OF RECOGNITION Approved the following Certificates of Recognition: 1) Student Recognition Program: a) Cielo Vista Elementary School - Morgan Lucich and Michael Wojtowicz b) Rancho Santa Margarita Intermediate School- Noah Cassetta and Megan Gilbert 4.3 APPROVAL OF MINUTES Approved the minutes of the February 24, 2016 City Council Regular meeting. 4.4 APPROVAL OF WARRANT REGISTERS DATED FEBRUARY 22, 2016 AND FEBRUARY 29, 2016 Approved the warrant registers in the amount of $923,379.97. 4.5 NOTICE OF COMPLETION FOR THE ALICIA PARKWAY AND SANTA MARGARITA PARKWAY GATEWAY IMPROVEMENTS PROJECT 1) Accepted the improvements for the Alicia Parkway and Santa Margarita Parkway Gateway Improvements Project; and 2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion if all Stop Notices have been resolved and all potential claims are settled. 4.6 NOTICE OF COMPLETION FOR THE ANNUAL CONCRETE REPAIR PROGRAM PROJECT (FISCAL YEAR 2015/16) AND AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION PROJECT 1) Accepted the improvements for the Annual Concrete Repair Program Project and Americans with Disabilities Act Curb Ramp Installation Project; and 2) Authorized the City Clerk to file a Notice of Completion with the County of Orange Recorder's Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3) Authorized the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion if all Stop Notices have been resolved and all potential claims are settled. 4.7 ADOPTION OF A RESOLUTION AUTHORIZING SUBMITTAL OF PLANNING PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER PROJECT V COMMUNITY BASED TRANSIT/CIRCULATORS Adopted Resolution No. 16-03-09-01 entitled: 2
Page 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING SUBMITTAL OF PLANNING PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER PROJECT V COMMUNITY BASED TRANSIT/CIRCULATORS ITEMS REMOVED FROM THE CONSENT CALENDAR 4.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Mayor Beall introduced April Josephson, City representative for the Orange County Mosquito and Vector Control District (OCMVCD). City representative Josephson reported that the OCMVCD, and representatives from the Orange County Health Care Agency will hold a town hall meeting in Mission Viejo on Monday, March 21st at 7:00 p.m., located at the Norman P. Murray Community Center, to educate residents about invasive Aedes Mosquito and the Zika Virus. City representative Josephson also reported that the OCMVCD will have a booth at the 2016 South County Pet Expo on Saturday, March 26th from noon to 3:00p.m., located at the Lake Forest Sports Park & Recreation Center. City representative Josephson answered questions related to precautions residents should take regarding mosquito activity. Council Member McGirr moved, seconded by Council Member Holloway, to approve the following staff recommendation: Received and filed the report submitted by the City Council's appointed representative to the OCMVCD. The motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 5. PUBLIC HEARING ITEMS- None. 6. CONTINUED ITEMS- None. 7. NEW BUSINESS 7.1 AWARD OF CONSTRUCTION CONTRACT FOR THE CITY HALL AND BELL TOWER REGIONAL COMMUNITY CENTER BUILDING IMPROVEMENTS PROJECT TO KLAER BRITTAIN, INC. (DBA KBI) IN THE LOW BID AMOUNT OF $1,403,725 Jennifer Cervantez, City Manager, introduced Ehab Maximous, Public Works Director/City Engineer, who provided a brief staff report. 3
Page 6 Council Member McGirr moved, seconded by Council Member Holloway, to approve the following staff recommendations: 1) Approved the plans and specifications for the City Hall and Bell Tower Regional Community Center Building Improvements Project; and 2) Rejected the bid protest from Patriot Contracting and Engineering, Inc.; and 3) Awarded a construction contract to Klaer Brittain, Inc. (dba KBI), of Tustin, California, in the low bid amount of $1,403, 725, and rejected all other bids; and 4) Authorized the Mayor to execute the City's standard Public Works Construction Contract with KBI. The motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 7.2 FISCAL YEAR 2015/16 GENERAL FUND BUDGET UPDATE City Manager Cervantez reported that Council Member Holloway informed her that in today's Orange County Register print addition in our Towns section, our local reporter reported that the City Council would be discussing a $1.7 million dollar deficit in our budget. City Manager Cervantez stated that Stefanie Turner, Finance Director, will explain in her presentation how the City does not have a deficit in any amount. Mayor Beall introduced Stefanie Turner, Finance Director who provided a brief staff report. Council Member Vaughn inquired what impact the bump that the Triple Flip had in the current fiscal year. Finance Director Turner was not sure of the exact impact. Mayor Pro Tempore Gamble inquired what would be done regarding the Orange County Register article and also suggested staff provide additional charts in the budget to further explain details within the budget. Mayor Pro Tempore Gamble further asked for a retraction or correction in the same section in which the article was placed. City Manager Cervantez stated that she will address the correction and placement of the article with the reporter and the Editor. Council Member Holloway echoed Mayor Pro Tempore Gamble's request to have the retraction in the same section in which the article was placed. Mayor Beall commended staff for a fine presentation and noted that the presentation makes it clear that the financial condition of the remains a model for any City in the State. Council Member McGirr moved, seconded by Council Member Holloway to approve the following staff recommendations: 4
Page 7 1) Reviewed the reported information and budget work papers presenting: a) Actual budgetary performance through January 31, 2016; and b) Projected amounts for full Fiscal Year 2015/16 General Fund operations. 2) Provided direction to staff relative to budget matters presented and discussed. The motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 8. PUBLIC COMMENTS- None. 9. CITY MANAGER REPORT City Manager Cervantez commended the department Directors for their hard work and for doing the best for the City and the residents. 10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS 10.1 COMMITTEE ASSIGNMENT REPORTS- None. 10.2 COUNCIL MEMBER REPORT/COMMENT ADJOURNMENT Mayor Pro Tempore Gamble clarified that the year-end variance was a positive $744,409 budget surplus this year. Council Member Holloway encouraged reporters to attend the City Council meetings. Council Member McGirr provided an update on the Otto Family that lost their home, possessions, and pets in a tragic fire. Council Member McGirr noted that the community collected $16,500 on a GoFundMe page; fundraisers were held at Selma's Chicago Pizzeria, Menchie's Frozen Yogurt, and San Giovanni Ristorante. Council Member McGirr thanked the City for an overwhelming response. Council Member Vaughn thanked Council Member McGirr for his efforts in stimulating a response related to the Otto Family tragedy. Council Member Vaughn reported that the Santa Margarita Water District will be hosting an event called "Create a Water-Wise, California Native Front Yard with My Avant Garden," on Saturday, March 19th, from 9:30 a.m. to 11:30 a.m. Mayor Beall adjourned the meeting at 7:58 p.m., and adjourned to the next regularly scheduled meeting of the City Council to be held on Wednesday, March 23, 2016, at 7:00 p.m., in the City Council Chamber, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California. 5 L. ANTHONY BEALL, MAYOR
Page 8 PREPARED BY: Amy Diaz, City Clerk Approved: March 23, 2016 6