January 25, 2006 Members Present: The following were present at 9:30 a.m.: City Councillor G. Gibson Wards 1 and 5 The following arrived subsequently at the times noted: Regional Councillor S. DiMarco Wards 3 and 4 Chair (9:41 a.m.) (Vice Chair, Community Services Matters) Regional Councillor E. Moore Wards 1 and 5 (9:33 a.m.) Regional Councillor P. Palleschi Wards 2 and 6 (9:42 a.m.) Regional Councillor G. Miles Wards 7 and 8 (9:35 a.m.) (Vice Chair, Corporate Services and Finance Matters) City Councillor B. Callahan Wards 3 and 4 (9:39 a.m.) (Chair, By-laws and Licensing Matters and Works and Transportation Matters) City Councillor J. Hutton Wards 2 and 6 (9:43 a.m.) (Chair, Community Services Matters) City Councillor G. Manning Wards 9 and 10 (9:43 a.m.) (Chair, Corporate Services and Finance Matters) Members Absent: Regional Councillor J. Sprovieri Wards 9 and 10 (personal) (Vice Chair, By-laws and Licensing Matters and Works and Transportation Matters) City Councillor S. Hames Wards 7 and 8 (other municipal business) Staff Present: Mr. L.V. McCool, City Manager Mr. J. Corbett, Commissioner of Planning, Design and Development Mr. D. Cutajar, Commissioner, Economic Development and Public Relations Mr. J. A. Marshall, Commissioner of Community Services Mr. T. Mulligan, Commissioner of Works and Transportation Mr. A. Ross, Commissioner of Finance and Treasurer Mr. J. Wright, Commissioner of Management and Administrative Services Ms. P. Wyger, Commissioner of Legal Services and City Solicitor Mr. T. Irwin, Fire Chief, Fire and Emergency Services, Community Services Ms. K. Zammit, Director of Council and Administrative Services, Management and Administrative Services Mr. L. J. Mikulich, City Clerk, Council and Administrative Services, Management and Administrative Services Ms. S. Pacheco, Legislative Coordinator, Council and Administrative Services, Management and Administrative Services
The meeting was called to order at 9:42 a.m., and adjourned at 10:57 a.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW021-2006 Approval of Agenda B. Conflicts of Interest C. Consent D. Delegations/Presentations D1. CW022-2006 Request for a Site Specific Amendment to the Sign By-law Portobello Ristorante 341 Main Street North Ward 5 (File G02) D2. CW023-2006 Tree Conservation By-law (File R22) E. Community Services E 1. Reports Community Services E1-1. CW023-2006 Tree Conservation By-law (File R22) E 2. E 3. E 4. E 5 Correspondence Other/New Business CW024-2006 Referred Matters List Community Services Matters Question Period F. Corporate Services and Finance Matters F 1. F 2. Reports City Manager s Office Reports Economic Development and Public Relations Department F2-1. CW025-2006 Naming Report Brampton Soccer Centre southwest corner of Dixie Road and Sandalwood Parkway Ward 9 (File M00) 2006 01 25 Page 2 of 18
F2-2. CW026-2006 Naming Report Brampton Performing Arts Centre and Theatre Square (File M00). F 3. F 4. Reports Community Services Department Reports Finance Department F4-1. CW027-2006 Land Tax Apportionments (File F03). F4-2. CW028-2006 Extension of Banking Services Agreement RFP 2003-001 (File F10). F 5. F 6. F 7. F 8. F 9. Reports Legal Services Department Reports Management and Administrative Services Department Reports Planning, Design and Development Correspondence Other/New Business F 9-1. CW029-2006 Establishment of an Ad-Hoc Ways and Means Committee F 10. CW030-2006 Referred Matters List Corporate Services and Finance F 11. Question Period G. Works and Transportation Matters G 1. Reports Works and Transportation Department G1-1. CW031-2006 Conservation Drive and Kennedy Road Intersection Review Ward 2 (File T00). G 2. G 3. G 4. G 5 Correspondence Other/New Business CW032-2006 Referred Matters List Works and Transportation Question Period H. By-laws and Licensing Matters 2006 01 25 Page 3 of 18
H 1. H 2. H 3. H 4. H 5. H 6. H 7. Reports Legal Services Department Reports Management and Administrative Services Department Reports Planning, Design and Development Department Correspondence Other/ New Business CW033-2006 Referred Matters Lists By-laws and Licensing Matters Question Period I. I 1. CW034-2006 Accessibility Advisory Committee January 10, 2006 J. Notices of Motion K. Public Question Period L. Closed Session M. CW035-2006 Adjournment Regional Councillor DiMarco, Chair 2006 01 25 Page 4 of 18
A. Approval of Agenda CW021-2006 That the agenda for the Meeting of January 25, 2006 be approved, as amended to add the following item under Delegations: D 2. Mr. Larry Baswick, 16 Fern Street, Stratford, re: Tree Conservation Bylaw (File R22). (See Report Item E1-1) B. Conflicts of Interest - nil C. Consent The following items listed with an asterisk (*) were considered to be routine and noncontroversial by the Committee and were approved at one time. (F2-2, F4-1, F4-2) D. Delegations/Presentations D 1. Mr. Roberto Lacapruccia, Portobello Ristorante, re: Request for a Site Specific Amendment to the Sign By-law Portobello Ristorante 341 Main Street North Ward 5 (File G02). Mr. Roberto Lacapruccia, Portobello Ristorante, appeared before Committee to request a site specific amendment to the Sign By-law for Portobello Ristorante located at 341 Main Street North. He circulated a drawing of the proposed sign and indicated that this sign would provide additional exposure for his business. The following motion was considered. CW022-2006 That the delegation of Mr. Roberto Lacapruccia, Portobello Ristorante, to the Meeting of January 25, 2006, re: Request for a Site Specific Amendment to the Sign By-law Portobello Ristorante 341 Main Street North Ward 5 (File G02) be received; and, 2006 01 25 Page 5 of 18
That the request of the delegation for a site specific amendment to the Sign Bylaw for Portobello Ristorante located at 341 Main Street North, be referred to staff for a report to a future meeting of the. D 2. Mr. Larry Baswick, 16 Fern Street, Stratford, re: Tree Conservation By-law (File R22). Mr. Larry Baswick appeared before Committee with respect to the staff report and indicated that the report was very comprehensive and he appreciated the background work that was done by staff in this regard. He indicated that the education program will help to raise awareness of the importance of conserving trees to protect the environment. He sought clarification from staff with respect to the permit process for removing a tree, the exemptions under the proposed by-law and the penalties of contravening this by-law. Report Item E1-1 was brought forward and dealt with at this time. B. Hay, Manager of Parks Maintenance and Operations, Community Services, advised that the exemptions are outlined in the proposed by-law and indicated that the removal of any tree would require a permit unless it is exempt under the bylaw. He explained why the City of Brampton is exempt from the by-law and provided details on the manner in which the education program would be assessed for its effectiveness. Committee held a discussion and asked questions of staff with respect to the following: The possibility of establishing a Tree Hall of Fame to recognize significant trees The possibility of creating posters to promote the conservation of trees The need to commence the education program as soon as possible. Staff advised that they are targeting Earth Day in April 2006 to commence this program. The possibility of receiving Provincial funding for the education program Provisions in the proposed by-law to re-plant trees The process for obtaining a permit to remove trees Implications of the proposed by-law on homeowners. Concerns were raised with respect to the inspection fee that residents would be required to pay to the City to confirm that a tree can or needs to be removed from their property. Exemptions to the proposed by-law Penalties for contravening the by-law 2006 01 25 Page 6 of 18
In response to concerns raised regarding the inspection fee, B. Hay advised that the fee is intended to cover the City s cost to perform the inspection. He added that the proposed by-law is not meant to be restrictive and explained the importance of conserving trees and increasing the tree canopy for the environment. The following motion was considered. CW023-2006 That the delegation of Mr. Larry Baswick, 16 Fern Street, Stratford, to the Meeting of January 25, 2006, re: Tree Conservation Bylaw (File R22) be received; and, That the report from J. Lowery, Director of Parks Maintenance and Operations, Community Services, and B. Hay, Manager of Parks Maintenance and Operations, Community Services, dated January 10, 2006, to the Committee of Council Meeting of January 25, 2006, re: Tree Conservation By-law (File R22) be referred back to staff to address the matter of individual property owners removing non-desirable trees that are part of the landscape plan around their home in residential subdivisions and to give consideration to the distance of trees from buildings and the number of trees removed within a given period of time; and, That staff report back to the next Meeting scheduled to be held on February 8, 2006 in this regard. E. Community Services (Chair, City Councillor J. Hutton / Vice Chair, Regional Councillor S. DiMarco) E 1. Reports Community Services Department E 1-1. Report from J. Lowery, Director of Parks Maintenance and Operations, Community Services, and B. Hay, Manager of Parks Maintenance and Operations, Community Services, dated January 10, 2006, re: Tree Conservation By-law (File R22). Dealt with under Delegation Item D2 Recommendation CW023-2006 E 2. Correspondence nil E 3. Other/New Business nil 2006 01 25 Page 7 of 18
E 4. Referred Matters List E 4-1. E 4-2. Community Services Department Legal Services Department The following motion was considered. CW024-2006 That the Referred Matters List Community Services Matters Community Services Department and Legal Services Department to the Meeting of January 25, 2006, be received. E 5. Question Period E 5-1. In response to a question from Regional Councillor Palleschi with respect to the matter relating to the Cottrelle Boulevard lands, J. Marshall, Commissioner of Community Services, advised that discussions have taken place with the developer in this regard and that it is expected that a report on this matter would be coming forward to the Planning, Design and Development Committee in February 2006. F. Corporate Services and Finance Matters (Chair, City Councillor G. Manning / Vice Chair, Regional Councillor G. Miles) F 1. Reports City Manager s Office nil F 2. Reports Economic Development and Public Relations Department nil F 2-1. Report from D. Cutajar, Commissioner of Economic Development and Public Relations, and J. Marshall, Commissioner of Community Services, dated January 6, 2006, re: Naming Report Brampton Soccer Centre southwest corner of Dixie Road and Sandalwood Parkway Ward 9 (File M00). The following motion was considered. CW025-2006 That the report from D. Cutajar, Commissioner of Economic Development and Public Relations, and J. Marshall, Commissioner of Community Services, dated January 6, 2006, to the Meeting of 2006 01 25 Page 8 of 18
January 25, 2006 re: Naming Report Brampton Soccer Centre southwest corner of Dixie Road and Sandalwood Parkway Ward 9 (File M00) be deferred to the next Meeting scheduled to be held on February 8, 2006. * F 2-2. Report from D. Cutajar, Commissioner of Economic Development and Public Relations, and J. Marshall, Commissioner of Community Services, dated January 25, 2006, re: Naming Report Brampton Performing Arts Centre and Theatre Square (File M00). CW026-2006 That the report from D. Cutajar, Commissioner of Economic Development and Public Relations, and J. Marshall, Commissioner of Community Services, dated January 25, 2006, to the Meeting of January 25, 2006 re: Naming Report Brampton Performing Arts Centre and Theatre Square (File M00) be received; and, That the following names for the facility and plaza/square respectively: (i) Brampton Performing Arts Centre and (ii) Theatre Square ; be approved; and, That staff be authorized to undertake all of the necessary communication, marketing and architectural design and signage requirements to implement these new names on the subject property; and, That the Naming and Signage Committee, in conjunction with the Street Naming Committee, be authorized to investigate the feasibility of renaming Market Square Boulevard to another name, and report back to the with the findings and associated recommendations of this research. F 3. Reports Community Services Department nil F 4. Reports Finance Department nil * F 4-1. Report from D. McFarlane, Director of Revenue, H. Coffey, Manager of Tax, and J. Sherman, Tax Accountant Assistant Apportionments, Finance, dated January 25, 2006, re: Land Tax Apportionments (File F03). 2006 01 25 Page 9 of 18
CW027-2006 That the report from D. McFarlane, Director of Revenue, H. Coffey, Manager of Tax, and J. Sherman, Tax Accountant Assistant Apportionments, Finance, dated January 25, 2006 to the Committee of Council Meeting of January 25, 2006, re: Land Tax Apportionments (File F03) be received; and, That the unpaid taxes for the lands covered by the assessment roll numbers listed in Schedule 1 to the subject report be apportioned in proportion to their relative value as indicated in Schedule 1, for each year indicated in Schedule 1. * F 4-2. Report from R. Parzei, Manager of Investments, Insurance and Risk Management, Finance, dated January 13, 2006, re: Extension of Banking Services Agreement RFP 2003-001 (File F10). CW028-2006 That the report from R. Parzei, Manager of Investments, Insurance and Risk Management, Finance, dated January 13, 2006 to the Committee of Council Meeting of January 25, 2006, re: Extension of Banking Services Agreement RFP 2003-001 (File F10) be received; and, That the City Treasurer be authorized to execute the necessary agreement specific to the banking services, in a form acceptable to the City Solicitor to extend the existing Banking Services Contract for an additional twoyear term, beginning July 1, 2006 and expiring on June 30, 2008. F 5. Reports Legal Services Department - nil F 6. Reports Management and Administrative Services Department nil F 7. Reports Planning, Design and Development Department nil F 8. Correspondence nil F 9. Other/New Business nil 2006 01 25 Page 10 of 18
F 9-1. Resolution, re: Establishment of an Ad-Hoc Ways and Means Committee The following Resolution was passed by Council on January 16, 2006: Whereas the City of Brampton is facing for the 2006 Budget a 5.9% mill rate increase; and, Whereas the 2006 Budget, as presented to Council, represents expenditures only related to growth and limited new initiatives; and, Whereas opportunities for cost cutting measures may have unacceptable consequences for the delivery of certain programs and services to the City of Brampton residents; Therefore Be It Resolved, the City of Brampton establish an Ad- Hoc Ways and Means Committee whose mandate is to scan the organization for revenue generating opportunities and make recommendations for Council s consideration. Discussion took place with respect to the membership of this Committee and the need for input from the Commissioners or their designates on this Committee. K. Zammit, Director of Council and Administrative Services, Management and Administrative Services, advised Committee that the agendas for the Ways and Means Committee would be circulated to all Members of Council and Senior Management Team and added that any recommendations from the Committee would be reported through. CW029-2006 That the following Members of Council be appointed to the Ways and Means Committee: Regional Councillor Moore City Councillor Gibson City Councillor Manning; and, That Regional Councillor Moore be appointed Chair of this Committee. F 10. Referred Matters List F 10-1. Economic Development and Public Relations Department 2006 01 25 Page 11 of 18
F 10-2. Finance Department F 10-3. Legal Services Department F 10-4. Management and Administrative Services Department F 10-5. Planning, Design and Development Department The following motion was considered. CW030-2006 That the Referred Matters Lists for Corporate Services and Finance Matters Economic Development and Public Relations Department, Finance Department, Legal Services Department, Management and Administrative Services Department, Planning, Design and Development Department, to the Meeting of January 25, 2006, be received. F 11. Question Period nil G. Works and Transportation Matters (Chair, City Councillor B. Callahan / Vice Chair, Regional Councillor J. Sprovieri) G 1. Reports Works and Transportation Department G 1-1. Report from J. Black, Traffic Operations Supervisor, Works and Transportation, dated January 13, 2006, re: Conservation Drive and Kennedy Road Intersection Review Ward 2 (File T00). The following motion was considered. CW031-2006 That the report from J. Black, Traffic Operations Supervisor, Works and Transportation, dated January 13, 2006, to the Meeting of January 25, 2006, re: Conservation Drive and Kennedy Road Intersection Review Ward 2 (File T00) be deferred to the Meeting scheduled to be held on April 5, 2006, so that the City Councillor has an opportunity to review the matter with area residents. 2006 01 25 Page 12 of 18
G 2. Correspondence - nil G 3. Other/New Business nil G 4. Referred Matters List G 4-1. G 4-2. Works and Transportation Department Planning, Design and Development Department In response to a question from Regional Councillor Palleschi with respect to the status of the completion of Jessfen Road (Reference #2005-143), T. Mulligan, Commissioner of Works and Transportation, advised that the legal documents are being prepared and added that he would follow-up on the progress of this matter and respond back to the Councillor directly in this regard. The following motion was considered. CW032-2006 That the Referred Matters List for Works and Transportation Matters Works and Transportation Department and Planning, Design and Development Department to the Meeting of January 25, 2006 be received. G 5. Question Period - nil H. By-laws and Licensing Matters (Chair, City Councillor B. Callahan / Vice Chair, Regional Councillor J. Sprovieri) H 1. Legal Services Department - nil H 2. Management and Administrative Services Department nil H 3. Planning, Design and Development Department nil H 4. Correspondence nil 2006 01 25 Page 13 of 18
H 5. H 6. Other/New Business nil Referred Matters List H 6-1. Legal Services Department H 6-2. H 6-3. H 6-4. Management and Administrative Services Department Planning, Design and Development Department Community Services Department The following motion was considered. CW033-2006 That the Referred Matters Lists By-law and Licensing Matters Legal Services Department, Management and Administrative Services Department, Planning, Design and Development Department and Community Services Department to the Committee of Council Meeting of January 25, 2006, be received. H 7. Question Period H 7-1. In response to a question from City Councillor Callahan with respect to whether any site plan applications have been submitted for the property at the corner of Bartley Bull Parkway and Main Street (formerly Wendy s Restaurant), J. Corbett, Commissioner of Community Services, advised that there have been no applications submitted in this regard. I. * I 1. Accessibility Advisory Committee January 10, 2006 Discussion took place with respect to Recommendation AAC007-2006 in which the Committee is requesting a tour of the Brampton Performing Arts Centre prior to its official opening. It was noted that a number of similar requests have been received from various groups and the following motion was considered. CW034-2006 That the of the Accessibility Advisory Committee Meeting of January 10, 2006, to the Meeting of January 25, 2006, Recommendations AAC001-2006 to AAC013-2006 be approved, as 2006 01 25 Page 14 of 18
amended, to refer Recommendation AAC007-2006 back to the Accessibility Advisory Committee for clarification. The recommendations were approved as follows: AAC001-2006 That the agenda for the Accessibility Advisory Committee Meeting of January 10, 2006, be approved, as amended, as follows: To add: G 3. Discussion at the request of Mr. Roger Evans, re: Tour of the Performing Arts Centre; and, G 4. G 5. G 6. G 7. G 8. Discussion at the request of Mr. Roger Evans, re: Accessibility at the Flower City Seniors Recreation Centre; and, Discussion at the request of Mr. Roger Evans, re: Pedestrian Safety at the intersection of Main Street and Steeles Avenue; and, Discussion at the request of Mr. Roland Vermeesch, re: Transit Service in the City of Brampton; and, Discussion at the request of Mr. Roland Vermeesch, re: Interdepartmental Cooperation at the City of Brampton; and, Discussion at the request of Councillor S. Hames, re: Update of New Year s Eve Event at Gage Park; and, To amend: List Item J2 under Other/New Business as Item G2. AAC002-2006 That the of the Accessibility Advisory Committee Meeting of December 13, 2005, to the Accessibility Advisory Committee Meeting of January 10, 2006, be received. AAC003-2006 That the presentation by Mr. Dan Kraszewski, Manager of Development Services and Ms. Christina Lo, Policy Planner, Planning, Design and Development, to the Accessibility Advisory Committee Meeting of January 10, 2006, re: City of Brampton Official Plan (File G26AAC) be received. 2006 01 25 Page 15 of 18
AAC004-2006 That the report entitled 2006 Municipal Accessibility Plan Quarterly Report January 2006 (File G26AAC), to the Accessibility Advisory Committee Meeting of January 10, 2006 be received. AAC005-2006 That the report from Ms. Wendy Goss, Accessibility Coordinator, Management and Administrative Services, dated January 4, 2006, to the Accessibility Advisory Committee Meeting of January 10, 2006, re: Process to address Accessibility Concerns on Private Property (File G26AAC) be received, That the format letter and process to address accessibility concerns on private property, as outlined in the subject report, be approved. AAC006-2006 That the memorandum from Ms. Wendy Goss, Accessibility Coordinator, Management and Administrative Services, dated December 19, 2005, to the Accessibility Advisory Committee Meeting of January 10, 2006, re: Meeting Dates for 2006 (File G26AAC) be received, That the Accessibility Advisory Committee meetings proceed, as outlined in the Council approved calendar, on Tuesday February 7, 2006 and Tuesday March 7, 2006. AAC007-2006 That the following recommendation be referred back to the Accessibility Advisory Committee for clarification. That, as considered at the Accessibility Advisory Committee meeting of January 10, 2006, the Brampton Performing Arts Centre Steering Committee be requested to arrange a date to provide members of the Accessibility Advisory Committee and other members of the public with disabilities the opportunity to tour the Performing Arts Centre before its official opening. AAC008-2006 That staff be requested to enter the concerns raised at the Accessibility Advisory Committee meeting of January 10, 2006 with respect to pedestrian safety and the location of the yield signs at the intersection of Main Street and Steeles Avenue into the IMS system for follow-up by the appropriate department. 2006 01 25 Page 16 of 18
AAC009-2006 Whereas at its meeting of January 10, 2006, members of the Accessibility Advisory Committee who use Brampton Transit have noticed a marked improvement in the service provided by Brampton Transit drivers to people with disabilities and senior citizens; and Whereas the Accessibility Advisory Committee acknowledges that this improved service is a result of transit operators having increased awareness and taking a proactive approach regarding accessibility issues; Therefore be it resolved that correspondence be sent to Brampton Transit recognizing this improved service and thanking operators for their efforts. AAC010-2006 That the Accessibility Advisory Committee s interest in increasing efforts to encourage more interdepartmental cooperation amongst City of Brampton departments be included as a discussion item on the agenda for the next Ontarians With Disabilities Act Staff Committee meeting. AAC011-2006 That the verbal update from the Accessibility Advisory Committee representatives and staff on the William Osler Health Centre Accessibility Advisory Committee, to the Accessibility Advisory Committee Meeting of January 10, 2006, re: Current Activities (File G26AAC) be received. AAC012-2006 That the Outstanding Items January 2006 report, presented to the Accessibility Advisory Committee Meeting of January 10, 2006, be received. AAC013-2006 That the Accessibility Advisory Committee do now adjourn to meet again on Tuesday, February 7, 2006 at 7:00 p.m., or at the call of the Chair. J. Notices of Motion nil K. Public Question Period nil L. Closed Session nil M. Adjournment 2006 01 25 Page 17 of 18
CW035-2006 That the do now adjourn to meet again on Wednesday, February 8, 2006 at 9:30 a.m. 2006 01 25 Page 18 of 18