07-26-2018 Special School Board Meeting The School Board of Brevard County, Florida met in special session on Thursday, July 26, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, July 19, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office. A. Call to Order 1. Call to Order A. Roll Call 2. Roll Call Vice-Chair Descovich called the meeting to order at: 5:00 p.m. Members Present:,, Matt Susin and Andy Ziegler. ---------------------------------------------- John Craig was absent due to extenuating circumstances. ---------------------------------------------- A. Moment of Silence 3. Moment of Silence There was no one for whom to hold a moment of silence. Page 1 of 12
A. Invocation A. Pledge of Allegiance 4. Pledge of Allegiance A. Entertainment Matt Reed, assistant superintendent from Government and Community Relations led the Pledge of Allegiance. A. Board Member/Superintendent Recognitions 5. Board Member/Superintendent Recognitions A. Emergency Item A. Adoption of Agenda 6. Adoption of Agenda Dr. Blackburn read into record the changes on the supplemental agenda which are changes that occurred after the agenda was released to the public on July 19, 2018. Additions F-13. 2018-19 School Resource Officers Board Member Discussion Points Board Meeting Calendar Athletic and Extracurricular Funding Athletic Fields Revisions A-7. Administrative Staff Recommendations G-16. Purchasing Solicitations Board members requested and approved to hear public comments and take action on Item G-19 prior to Item A-7 on Administrative Staff Recommendations. Page 2 of 12
Adopt the July 26, 2018 Special Meeting agenda with an amendment to move action item G19 on Cocoa High Stadium Name Change to Richard "Dick" Blake Stadium to the front of the agenda in advance of Item A-7 Administrative Staff Recommendations. Motion: Second: A. Administrative Staff Recommendations 7. Administrative Staff Recommendations Dr. Blackburn welcomed and congratulated the administrative staff members present. Each were given time to make brief comments and introductions. ----------------------------------------------- Vice-Chairman Descovich called for a recess at 5:27 p.m. to allow for the public budget hearing to begin. ----------------------------------------------- Approve the applicable listed administrative staff recommendations: The reclassification of Rachel Roberts from the position of Interim Principal at Columbia Elementary School to the position of Principal at Columbia Elementary School, on annual contract, effective July 10, 2018. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program. The reclassification of Catherine D. Stewart from the Page 3 of 12
position of Interim Assistant Principal (12 mo.) at Cocoa High School to the position of Assistant Principal (12 mo.) at Cocoa High School, on annual contract, effective June 29, 2018. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program. Motion: Second: B. Recognition of Visitors/Guests/Staff C. Resolutions/Proclamations D. Presentations E. Public Comment 8. Public Comment ----------------------------------------------- Vice-Chairman Descovich reconvened the meeting at 6:41 p.m. ----------------------------------------------- Vice-Chairman Descovich reminded everyone that they would each have three minutes in which to make comments and of the decorum expected while speaking. Speakers in Order of Appearance Wendy Nolder - Legacy Charter Constance Ortiz - Legacy Charter Tiffany Ward - Legacy Charter F. Consent Page 4 of 12
F. Board Office 9. Meeting Minutes Attachment: 2018-0618 Board Work Session.pdf Attachment: 2018-0628 Special School Board meeting minutes draft.pdf Attachment: 2018-0710 School Board Meeting.pdf Attachment: 2018-0710 Board Workshop (Facilities and Security).pdf F. Human Resources 11. Personnel Allocations 2018-2019 Attachment: Personnel Allocations 2018-19.pdf F. Students at Risk 12. Code of Student Conduct Attachment: 2018-2019 Code of Student Conduct (clean 6-5-18).pdf Attachment: 2018-2019 Code of Student Conduct (Redline EGT 07 26 2018).pdf Attachment: 2018-2019 Code of Student Conduct (CLEAN FINAL EGT 07 26 2018).pdf F. District Operations 13. 2018-2019 School Resource Officers Attachment: Satellite Beach MOU - SRO 2018-19.pdf F. Project Management 14. Appoint School Board Representative to the Brevard County Local Planning Agency 15. Appoint School Board Representative to the Palm Bay Local Planning Agency F. Approval of Consent 16. Approval of Consent Approve the July 26, 2018 Consent Agenda with the exception of those items pulled for discussion. Page 5 of 12
Motion: Second: Items Pulled for Discussion F. Transportation 10. School Bus Routes 2018-2019 Attachment: BUS ROUTES.pdf Attachment: PROJECTED ROUTES 2018-2019.pdf Ms. Descovich pulled the item for discussion due to budgetary matters. Approve the projected 365 bus routes by area for the school year 2018-2019. Motion: Second: - Nay G. Action G. Purchasing & Warehouse 17. Purchasing Solicitations Attachment: a - ITB 18-B-078-SH - Custodial Supplies Catalog Discount Bid.pdf Attachment: b - RFP 18-P-030-DR Internal Audit Services.pdf Attachment: c - PB 18-PB-068-DR-A1.pdf Page 6 of 12
Approve the Invitations To Bid (ITBs) below: a - ITB #18-B-078-SH - Custodial Supplies Discount Catalog Bid - $Various - Facilities Services b - RFP # 18-P-030-DR - Internal Auditing Services - School Board's Audit Committee - $598,500.00 - Operating Other Motion: Second: 18. Department/School Initiated Agreements Attachment: a - CA 18-869-JE Planning Through Collaboration, LLC.pdf Approve the Consultant Agreement (CA) below: a - CA #18-869-JE - Planning Through Collaboration, LLC - Elementary Leading & Learning - $44,850.00 - Special Revenue Federal Motion: Second: G. Secondary Office of Leading and Learning Page 7 of 12
19. Cocoa High Stadium Name Change to Richard "Dick" Blake Stadium Attachment: Cocoa High Letters.pdf Attachment: Cocoa High Meeting Documentation.pdf This item was considered prior to A-7 on Administrative Staff Recommendations. Vice- Chairman Descovich explained they would hear three representative speakers regarding renaming the Cocoa High Stadium to Richard "Dick" Blake Stadium. This was so that action could be taken before the public budget hearing that began at 5:30 p.m. Speakers in order of appearance: Arthur Edwards Joe Lee Smith Thomas Cole Vice-Chairman Descovich read a letter of support from Chairman John Craig who was unable to be in attendance. Approve waiving part D of Board Policy 7250, Commemoration of School Facilities, to officially name the Cocoa High Stadium - Richard Dick Blake Stadium. Part D indicates: If the school is to be named for an individual, the name proposed should be that of an outstanding civic or educational leader, living or deceased, of local, State, or national prominence and, if living, and also an elected official, shall have left public office for a period not less than five (5) years. Mr. Blake has been out of office for two (2) years. Motion: Second: Page 8 of 12
G. Facilities Services 20. Agreement with Brevard County for Generators at Special Needs Shelters Attachment: Emergency Generator MOA (6-27-18).pdf Approve the Memorandum of Agreement Between the Brevard County Board of County Commissioners and the School Board of Brevard County Regarding Generators at Special Needs Shelters. Motion: Second: H. Information H. Office of Professional Learning and Development 21. FLDOE District Instructional Leadership and Faculty Development Grant I. Staff Reports J. Additional Public Presentations (If Required) K. Board Member Reports/Discussion Points 22. Board Meeting Calendar Due to August 28, 2018 being a primary election day, the Board voted to either change or cancel the meeting for that day. Page 9 of 12
Change the August 28, 2018 School Board meeting date due to it conflicting with the Primary Election Day. Staff will review calendars to determine new date and advertise accordingly. Motion: Second: 23. Athletic and Extracurricular Funding Ms. Belford shared the challenges surrounding athletic and extracurricular funding. She commented that there were some funding gaps that could potentially become safety issues. She didn't have an answer, but wanted the community to be aware in the event there would be some businesses who could partner to help. 24. Athletic Fields Mr. Susin brought up issues as various athletic fields throughout the county and the problems with having fewer facilities staff personnel to be able to mow and keep them up. He questioned whether or not a policy could be implemented allowing the schools to keep the grounds up utilizing school personnel. Mr. Theodore explained that reduction in services is a direct result of budgetary constraints. Page 10 of 12
Mr. Susin made a recommendation to request a plan from facilities on how best to address the issues to be ready in the event monies became available in the future. Mr. Theodore already had that information. Mr. Susin also wanted to know if the coaches could mow their own grass if they were so inclined. Mr. Theodore said that the fields take specialized equipment and there were no dollars to provide that equipment at the school level. Ms. Belford expressed that if this service was not performed properly, it could end up costing the district much more. Dr. Blackburn reminded the Board that when the coaches aren't coaching, they are teaching. Mr. Susin brought up an issue he had been informed about with Junior Achievement (JA) volunteers having to be fingerprinted before being able to go into classrooms. He said this presents a problem for some as they do not have the funds. After some discussion, Dr. Mullins said he had already had conversation with Major Walters regarding this matter. The JA volunteers still have to swipe their drivers' licenses when they sign in to a school, but can be in the classroom without fingerprints as long as they are with a teacher at all times. There was also some ancillary discussion about the feasibility of providing regular badges with photos to registered volunteers. Major Walters expressed that there are not available resources (both monetary and employee) to make that happen. He stated that it is not practical. 25. Board Member Reports Board members had opportunity to provide reports and/or recognitions. L. Superintendent's Report 26. Superintendent's Report Board members expressed appreciation to Dr. Blackburn for his years of service to the District, its students and the community. M. Adjournment 27. Adjournment Page 11 of 12
Vice-Chair Descovich adjourned the meeting at: 7:57 p.m. For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org). Secretary Chair Page 12 of 12