Townhall January 5, 2015 The Mannington Township Committee meeting was called to order by Mayor Emel at 5:45 PM. The following were in attendance: Emel, Spina, Asay, Horner, Stout, Layton, Patti Davis, Lynne Stiles, William Fox, John Sakewicz, James T. Rowe, Sr., John Bolil of the Salem Co. Vocational School and Kim Dooley of the Memorial Hospital of Salem Co. Clerk certified that this meeting had been advertised in accordance with the Sunshine Law. A preliminary Municipal Appendix hearing was conducted by William Fox, Emergency Management Coordinator. The Mannington Township Working Group for the Salem County Multi-Jurisdictional Hazard Mitigation Plan reviewed and updated the preliminary Municipal Appendix for submission to Stuart Wallace, LLC. The meeting was opened to the public for remarks and/or questions. CFO submitted a Summary Budget Status with Account Description for budget accounts as of January 3, 2015. Motion was made by Asay, seconded by Emel, approving of the minutes for the regular Township Committee meeting held on December 4, 2014 and Close Out meeting held on December 18, 2014. Roll call vote as follows: following resolution. Roll call as follows:
RESOLUTION" RISK MANAGEMENT CONSULTANT GLOUCESTER, SALEM, CUMBERLAND COUNTIES MUNICIPAL JOINT INSURANCE FUND WHEREAS, the Governing Body of Mannington Township is a member of the Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Fund, a self insurance pooling fund, and; WHEREAS, the Bylaws of said Fund require that each municipality appoint a RISK MANAGEMENT CONSULTANT to perform various professional services as detailed in the Bylaws and; WHEREAS, the Bylaws indicate a fee Not To Exceed six percent (6%) of the municipal assessment which expenditure represents reasonable compensation for the services required and was included in the cost considered by the governing body and; WHEREAS, NJSA 40A:11-5 (1) (m), specifically exempts the hiring of insurance consultants from competitive bidding as an extraordinary unspecifiable service; and WHEREAS, the experience, knowledge of public insurance and risk management issues and judgmental nature required of a Risk Management Consultant is clearly an extraordinary unspecifiable service which therefore render competitive bidding impractical; NOW THEREFORE, be it resolved that the governing body of Mannington Township does hereby appoint George R. Reese as its Risk Management Consultant in accordance with 40A:11-5 and; BE IT FURTHER RESOLVED that the governing body is hereby authorized and directed to execute the Consultant s Agreement annexed hereto and to cause a notice of this decision to be published according to NJSA 40A:11-5 (1), (a), (i). Motion was made by Asay, seconded by Emel, adopting the following resolution. Roll call vote as follows: RESOLUTION APPOINTING FUND COMMISSIONER MUNICIPAL JOINT INSURANCE FUND WHEREAS, the Township of Mannington is a member of the Gloucester, Salem, Cumberland, Counties Municipal Joint Insurance Fund, hereinafter referred to as the FUND; and WHEREAS, the Bylaws of the FUND require that each Municipality appoint a member of the governing body or a municipal employee to serve as Fund Commissioner; and WHEREAS, the Township of Mannington recommends the appointment of Dante C Spina Sr. to serve as Fund Commissioner in accordance with the FUND Bylaws; NOW, THEREFORE, BE IT RESOLVED by the Township of Mannington that it does hereby appoint Dante C Spina, Sr. as Fund Commissioner to the Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Fund.
RESOLUTION APPOINTING ALTERNATE FUND COMMISSIONER MUNICIPAL JOINT INSURANCE FUND WHEREAS, the Township of Mannington is a member of the Gloucester, Salem, Cumberland, Counties Municipal Joint Insurance Fund, hereinafter referred to as the FUND; and WHEREAS, the Bylaws of the FUND require that in the manner generally prescribed by law, each Member shall be permitted to appoint an Alternate Fund Commissioner to the Fund. The Alternate Fund Commissioner shall be either a member of the local unit s governing body or one of its employees and shall represent the Member in the absence of the Fund Commissioner; and WHEREAS N.J.A.C. 11:15-2.6 states that an Alternate Fund Commissioner who is a member of the appointing local unit s governing body, shall hold office for two years or for the remainder of his/her term of office as a member of the local unit s governing body, whichever shall be less; and WHEREAS N.J.A.C. 11:15-2.6 states that an Alternate Fund Commissioner who is an employee of the appointing member shall hold office at the pleasure of the member and can be removed by the member at any time without cause; and WHEREAS, the Township of Mannington recommends the appointment of Esther Mitchell to serve as Alternate Fund Commissioner in accordance with the FUND Bylaws; NOW, THEREFORE, BE IT RESOLVED by the Township of Mannington that it does hereby appoint Esther Mitchell as Alternate Fund Commissioner to the Gloucester, Salem, Cumberland, Counties Municipal Joint Insurance Fund. Motion was made by Asay, seconded by Emel, adopting the following resolution. Roll call vote as follows: RESOLUTION APPOINTING SAFETY COORDINATOR MUNICIPAL JOINT INSURANCE FUND WHEREAS, the Township of Mannington is a member of the Gloucester, Salem, Cumberland, Counties Municipal Joint Insurance Fund, hereinafter referred to as the FUND; and WHEREAS, the FUND requires that in the manner generally prescribed by law, each member shall appoint a Safety Coordinator to chair the Member Safety Committee, coordinate and oversee the Member Safety efforts, and act as a liaison between the municipality, the JIF Safety Director, and other outside agencies.
WHEREAS, the Township of Mannington recommends the appointment of Patti Davis to serve as Safety Coordinator in accordance with the FUND requirements; NOW, THEREFORE, BE IT RESOLVED by the Township of Mannington that it does hereby appoint Patti Davis as Municipal Safety Coordinator. RESOLUTION APPOINTING CLAIMS COORDINATOR MUNICIPAL JOINT INSURANCE FUND WHEREAS, the Township of Mannington is a member of the Gloucester, Salem, Cumberland, Counties Municipal Joint Insurance Fund, hereinafter referred to as the FUND; and WHEREAS, the FUND requires that in the manner generally prescribed by law, each member shall appoint a Claims Coordinator to coordinate and oversee the Member claims reporting and recordkeeping efforts, and act as a liaison between the municipality, the JIF Claims Administrator, and other outside agencies. WHEREAS, the Township of Mannington recommends the appointment of Patti Davis to serve as Claims Coordinator in accordance with the FUND requirements; NOW, THEREFORE, BE IT RESOLVED by the Township of Mannington that it does hereby appoint Patti Davis as Municipal Claims Coordinator. RESOLUTION AUTHORIZING PARTICIPATION IN THE SALEM COUNTY COOPERATIVE FOR THE YEAR 2015 WHEREAS, the County of Salem has permitted Mannington Township to utilize any contract made by the County, provided that the successful bidder to the County is awarded a contract by the County and has elected to extend their prices to those government entities, and NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Mannington authorizes the participation in the Salem County Cooperative System. BE IT FURTHER RESOLVED that the Township Committee of the Township of Mannington understands that the Township shall enter into it s own contract with the vender and may utilize the bid price in the
contract awarded to the vender by the Salem County Cooperative Contract Purchasing System as authorized by N.J.S.A. 40A:11-11(6). RESOLUTION AUTHORIZING MILEAGE REIMBURSEMENT FOR TOWNSHIP EMPLOYEES FOR THE YEAR 2015 BE IT RESOLVED, that the Township Committee of the Township of Mannington does hereby establish the mileage reimbursement rate of $.575 per mile for Township officials who incur official mileage when they are obligated to drive their own vehicles on Township business. Said payment shall be made only after submission, review, and approval of the appropriate voucher. Motion was made by Spina, seconded by Asay, adopting the RESOLUTION AUTHORIZING THE AWARD OF A NON-FAIR AND OPEN CONTRACT FOR PROFESSIONAL SERVICES WHEREAS, the Township of Mannington has a need to enter into a contract for planning services related to land use and development, transfer of development rights, farmland/open space preservation, redevelopment, affordable housing, master planning, site planning and subdivision of land, zoning, related matters in the Township of Mannington, implementation of a Planning Incentive Grant, and WHEREAS, the Municipal Clerk has determined and certified in writing that the value of the contract may exceed $17,500; and, WHEREAS, the anticipated term of this contract is one year from the date of the contract, and may be extended as approved by the Township Committee; and WHEREAS, Clarke Caton Hintz, Philip Caton has submitted a proposed Agreement, indicating that they will provide the necessary services as stated in the Agreement for Professional Services, and WHEREAS, Philip Caton has completed and submitted a Business Entity Disclosure Certification which certifies that the firm has not made any reportable contributions to a political or candidate committee in the Township of Mannington in the previous one year, and that the contract will prohibit the firm from making any reportable contributions through the term of the contract, and WHEREAS, the CFO of the Township of Mannington has certified that funds are available in an existing account to pay for this contract.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Mannington authorizes the Mayor and Clerk to enter into a contract with Philip Caton of Clarke Caton Hintz as described herein, subject to final review by the Township Solicitor; and BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution, and BE IT FURTHER RESOLVED that notice of this contract award be published as required by NJSA 40A:11-5. Motion was made by Spina, seconded by Asay, adopting the RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR PROFESSIONAL SERVICES WHEREAS, the Mayor and Committee of the Township of Mannington has determined that there exists a need to obtain the services of special counsel to represent the Township in Real Estate Tax Appeal matters; and WHEREAS, the Clerk has determined and certified in writing that the value of the contract may exceed $17,500; and WHEREAS, the anticipated term of this contract is one year and may be extended as approved by the Governing Body; and WHEREAS, Zipp & Tannenbaum, LLC has submitted a proposal indicating they will provide the necessary counsel and representation for the rates as stated in the Contract for Professional Services, and WHEREAS, Zipp & Tannenbaum, LLC. has completed and submitted a New Jersey Pay-to-Play Law Certification pursuant to N.J.S.A. 19:44A-20.8 which certifies that neither Zipp & Tannenbaum, LLC, nor its subsidiaries, assigns or principals controlling in excess of 10% of that company, has made any reportable contributions to a political or candidate committee in the Township of Mannington in the previous one year, and that the contract will prohibit Zipp & Tannenbaum, LLC, and its subsidiaries, assigns or principals controlling in excess of 10% from making any reportable contributions through the term of the contract, and therefore the contract can be awarded without a fair and open process as would otherwise be required pursuant to N.J.S.A. 19:44A-20.5; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1, et seq.) requires that the Resolution authorizing the award of contracts for Professional Services, must be publicly advertised. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mannington, County of Salem, State of New Jersey that: 1. The Township Committee authorizes the Mayor to enter into a contract with Zipp & Tannenbaum, LLC as described herein, subject to final review by the Township Solicitor, which contract must include a contract specification by which the contractor, its subsidiaries, assigns or principals controlling in excess of 10% of the contractor, have not made prior to December 31, 2014, and will not make during the term of the contract, reportable contributions (currently those in excess of $300 per
N.J.S.A. 19:44A-8.d. and N.J.A.C. 19:25-10.2, et seq.) to any municipal committee of a political party in Mannington Township if a member of that political party is serving in an elective public office in that Township when the contract is awarded or to any candidate committee of any person serving in an elective public office of that Township with which the contract is awarded; and 2. That a copy of this Resolution be published in the South Jersey Times as required by law within ten (10) days of its passage. 3. That the attached certification showing availability of funds and specifying the exact line item appropriations which shall be charged is incorporated herein and attached hereto as though set forth herein in verbatim. 4. That the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution. RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR PROFESSIONAL SERVICES WHEREAS, the Township of Mannington has a need to enter into a contract for counsel to assist the Township in addressing its responsibilities with respect to affordable housing obligations, and WHEREAS, the Clerk has determined and certified in writing that the value of the contract may exceed $17,500; and WHEREAS, the anticipated term of this contract is one year and may be extended as approved by the Governing Body; and WHEREAS, Jeffrey R. Surenian and Associates, LLC has submitted a proposal indicating they will provide the necessary counsel and representation for the rates as stated in the Contract for Professional Services, and WHEREAS, Jeffrey R. Surenian and Associates, L.L.C. has completed and submitted a New Jersey Pay-to-Play Law Certification pursuant to N.J.S.A. 19:44A-20.8 which certifies that neither Jeffrey R. Surenian and Associates, L.L.C., nor its subsidiaries, assigns or principals controlling in excess of 10% of that company, has made any reportable contributions to a political or candidate committee in the Township of Mannington in the previous one year, and that the contract will prohibit Jeffrey R. Surenian and Associates, L.L.C., and its subsidiaries, assigns or principals controlling in excess of 10% from making any reportable contributions through the term of the contract, and therefore the contract can be awarded without a fair and open process as would otherwise be required pursuant to N.J.S.A. 19:44A-20.5; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1, et seq.) requires that the Resolution authorizing the award of contracts for Professional Services, must be publicly advertised. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mannington, County of Salem, State of New Jersey that:
1. The Township Committee authorizes the Mayor to enter into a contract with Jeffrey R. Surenian and Associates, L.L.C. as described herein, subject to final review of the Township Solicitor, which contract must include a contract specification by which the contractor, its subsidiaries, assigns or principals controlling in excess of 10% of the contractor, have not made prior to December 31, 2014, and will not make during the term of the contract, reportable contributions (currently those in excess of $300 per N.J.S.A. 19:44A-8.d. and N.J.A.C. 19:25-10.2, et seq.) to any municipal committee of a political party in Mannington Township if a member of that political party is serving in an elective public office in that Township when the contract is awarded or to any candidate committee of any person serving in an elective public office of that Township with which the contract is awarded; and 2. That a copy of this Resolution be published in the South Jersey Times as required by law within ten (10) days of its passage. 3. That the attached certification showing availability of funds and specifying the exact line item appropriations which shall be charged is incorporated herein and attached hereto as though set forth herein in verbatim. 4. That the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution. After review of the Mid Salem County Court Memorandum of Understanding by Committeeman Asay and his announcement that John Hoffman, who has been with the Court since 1992, has retired as prosecutor, motion was made by Spina, seconded by Asay, adopting the RESOLUTION AUTHORIZING THE EXECUTION OF THE 2015 MEMORANDUM OF UNDERSTANDING FOR THE MID SALEM COUNTY MUNICIPAL COURT WHEREAS, the Mid Salem County Municipal Court is a Shared Municipal Court between the Township of Mannington, the Borough of Woodstown, the Borough of Elmer, the Township of Quinton, and the Township of Oldmans in Salem County; and WHEREAS, the Township of Mannington has been a part of the Mid Salem County Municipal Court since it was created; and WHEREAS, the Township of Mannington desires to continue its participation in the Mid Salem County Municipal Court; and WHEREAS, it is in the best interests of the residents of the Township of Mannington for the Township to enter into the 2015 Memorandum of Understanding attached hereto pursuant to the terms and conditions set forth therein. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mannington, County of Salem and State of New Jersey that:
1. The Mayor and Clerk are hereby authorized and directed to execute the 2015 Memorandum of Understanding attached hereto. 2. The Township, through its appropriate staff and officials, is hereby further authorized and directed to undertake and all such acts and execute any and all such other documents as may be necessary and appropriate to effectuate the terms hereof. ADOPTED at a meeting of the Township Committee of the Township of Mannington, County of Salem, State of New Jersey held on January 5, 2015. Motion was made by Spina, seconded by Asay, adopting the attached Proclamation declaring January Radon Action Month. Roll call vote as follows: The Committee reviewed the 2014 Trico JIF State of the Fund report. Report filed. Public Works Report: Chairman Spina reported that parts were ordered for the repair of the starter, radiator and fan on the dump truck. A memo regarding a phone call received from former employee, Irving Cuff, was reviewed and discussed. Mr. Cuff has a concern about the Recreation Park on Mannington Yorktown Road and the kind of use it is getting. He reported that a State Policeman stopped by his house twice and asked him to keep a watch on the area, as someone broke into the old Porter house and stole two air conditioners. Irving was concerned about the traffic going in and out of the park and suggested a gate be installed with park hours. The Committee discussed this and Emel will speak with the NJ State Police Station Commander at the Woodstown Barracks about patrolling the area. They also spoke of the condition of the park and suggested trying to find a grant to update the playing areas. Zoning Report: Layton gave a verbal and written report. Five zoning permits were issued in December, 2014.
Public Comment period was observed. Resident, James Rowe, who lives on the corner of Mannington Yorktown Road and Hackett Road had a complaint of truckloads of chicken manure going past his house leaving clumps covering the road. The trucks take the chicken manure to 119 Hackett Road. Emel will contact the Station Commander about this to make sure the trucks are covered and the Zoning Officer will look into where the manure is going, either Mannington Twp. or Alloway Twp. as 119 Hackett Road is divided between the two townships. Resident, John Sakewicz, reported on speaking with the County Engineer s office regarding the Haines Neck Road water run off problem. They told him that Pierson had applied for a road opening permit but there has been no activity as of this date. The Committee welcomed Bill Horner back as Township Solicitor. The following reports were filed: The Collector reported receipts for December in the amount of $188,325.40. Mid-Salem County Court submitted a check in the amount of $1,427.94 for fines received in December. Registrar s receipts for December totaled $2,170.00. There were one (1) dog license issued in December with receipts totaling $21.00. CFO reported receipts of $209,449.21 for the month of December. There being no further business to transact, the Mayor adjourned the meeting by regular motion at 7:12 PM. Respectfully Submitted, Esther A. Mitchell, Clerk January 8, 2015 NO QUORUM