A. REGULAR SESSION Chairperson Dowrie called the Regular Session ofthe Linn Benton Lincoln Education Service District Board to order at 6:00 PM. Chairperson Dowrie asked ifthere were any public comments and there were none. Present: Board Members: Frank Bricker, Roger Irvin, Heather Search, Jan Doerfler Terry Deacon and David Dowrie. Staff: Superintendent Tonja Everest, Assistant Superintendent Don Dorman, Chief Financial Officer Jackie Olsen, Chief Human Resources Officer Vicki Harlos, and Board Secretary Karen Chandler. Guests: Martha Kroessin, Program Administrator and Sondra Peccia, Customer Service Representative, Information Systems; Francisco Zavala, Program Administrator, Network; Brenda Yahraes, Career College Grant Facilitator. Absent: Board Member David Dunsdon. B. CLERK'S ITEMS OF BUSINESS 1. Consent Agenda Chairperson Dowrie asked ifboard Members would like any item to be removed from the Consent Agenda. No requests were made. *Approval ofregular Board Meeting Minutes from February 12, 2019 *Approval Personnel Report *Approval of Claims Paid for February, 2019 *Approval ofrenewal/extension ofcontract and Probationary Administrators-Teacher Standards and Practices Commission (TSPC and non-tspc) *Approval ofrenewal/extension ofcontract and Probationary Licensed Employees (TSPC and non-tspc) *Approval of Out-of-State Travel for Teresa Oversby, Fiscal Analyst, Business Services, to attend Tyler Connect 2019 on April 6, 2019 in Dallas, Texas *Approval of Out-of-State Travel for Doug Darden, Systems Analyst, and Ed Gisler, Programmer/Analyst, Information Systems, to attend Ed-Fi Congress in Tampa Florida on April 10-13, 2019 Board member Search moved to approve the Consent Agenda and Board member Deacon seconded the motion. The motion passed Page I of5
C. REPORTS 1. Community Partnerships 2. Business Office Matters a. Capital Improvement Plan Brenda Y ahraes, Career College Grant Facilitator, provided an overview of work underway with the College and Career Readiness (CCR) grant, the STEM-CTE Hub grant and the Educator Advancement Council (EAC). The Science, Technology, Engineering and Math (STEM) Career Technical Education (CTE) grant provides opportunities to reach education goals established by the Department of Education. Integration of STEM with CTE-Hub, provides trainings and opportunities for students and educators to develop skills for highly-trained future employees in technical fields. Ms. Yahraes explained the five pillars of focus which make up the foundation of the CCR grant and upcoming trainings: Equity, Deep College-Going Culture, Early College Credits with a Purpose, Cross-Sector Collaboration and Professional Leaming Communities. The Educator Advancement Council establishes a system of local educator networks that prioritize and enhance educators' access to professional learning support services driven by local educator needs. Chief Financial Officer (CFO) Olsen provided the updated Capital Improvement Plan March 2019 to the Board and reviewed changes to the document that were implemented in part due to work done by the Financial Planning Work Group. Ms. Olsen remarked that the report is ever-changing document and is updated every year. Board member Deacon moved to approve the Capital Improvement Plan and Board member Search seconded the motion. The motion passed b. Technology Replacement Plan Francisco Zavala, Program Administrator in Network, presented the Technology Replacement Plan for the agency. This plan is reviewed, updated and presented to the LBL Board by March of each fiscal year. The plan allows the ESD to identify projects that support growing technology needs of the ESD and the districts we serve. Board member Bricker moved approve the Technology Replacement Plan and Board member Deacon seconded. The motion passed c. February 2019 Financial Statement Chief Financial Officer (CFO) Olsen presented the February financial statements. Page 2 of5
d. Student Information Systems Financial Plan e. Power School Special Education Plan 3. Strategic Plan Tasks and Activities 4. Superintendent' s Report a. Classified Council b. Labor Management Team Chief Financial Officer Jackie Olsen and Information Systems Program Administrator Martha Kroessin presented the SIS Financial Plan. Ms. Olsen noted that two non-component districts will not participate next year. Ms. Olsen reported that the ESD is at the end of a two-year contract with Power School. She will be meeting with the vendor to review the current contract and negotiate a new contract. Power School provides software for IEP' s (Individualized Education Program) and 504's (Section 504 of the Rehabilitation Act of 1973). Superintendent Everest reviewed the Strategic Plan tasks and activities for February. Highlights noted were: 1) there were no new services or changes planned in the Local Service Plan for the 2019-2020 school year, and Spring visits are being scheduled with districts; 2) the Equity/Diversity and Inclusion (EDILC) committee members are currently training our staff in navigating issues with LGBTQ communities; and 3) preparations are in process for Title ln&d (Neglected and Delinquent) audits by the Oregon Department of Education (ODE). Superintendent Everest provided the agenda from the February 9, 2019 Classified Council meeting. Superintendent Everest presented the agenda from the Labor Management Team meeting held February 13, 2019. c. Leadership Council d. Valley Coast Superintendents Association (VCSA) e. OAESD Update f. Chief Human Resource Officer Hiring Superintendent Everest provided the agenda from the Leadership Council meeting held on February 5, 2019. The agenda from the Valley Coast Superintendents Association (VCSA) meeting held on February 15, 2019 was provided to the Board. Superintendent Everest provided the Board with the Oregon Association of Education Service Districts (OAESD) 2018-19 involvement in Regional Initiatives and OAESD Legislative priorities for 2019. Vicki Harlos, Chief Human Resource Officer (CHRO), is retiring and interviews for her replacement have begun. Page 3 o/5
g. School Improvement/ Partnerships and Innovation in Education position 5. Updates to Classified Handbook Superintendent Everest notified the Board that the ESD will be posting a position for School Improvement/Partnerships and Innovation in Education to aid in school improvement funding, initiatives and grants. Ms. Harlos proposed updates to the Classified Handbook, which addressed ch and clarifications in several sections. Board member Deacon moved to accept the updates to the Classified Handbook. Board member Doerfler seconded and the motion passed 6. Updates to the Administrator/ Specialist Handbook D. BOARD 1. Oregon School Board Association (OSBA) Resolution Ms. Harlos proposed updates to the Administrator/Specialist Handbook, which addressed changes and clarifications in several sections. Board member Deacon moved to accept the updates to the Administrator/ Specialist Handbook. Board member Irvin seconded, and the motion passed The Oregon School Board Association (OSBA) Resolution in support of education funding to the level recommended by the Quality Education Model was presented to the Board for approval. Board member Bricker moved to adopt Resolution No. 05-1819 in Support ofeducation Funding to the Level Recommended by the Quality Education Model. Board member Deacon Seconded. The motion passed 2. 2019 Board Nominees for OAESD Chair Elect 3. Superintendent Financial Work Group Meeting 4. Superintendent Annual Performance Review Work Group Meeting Superintendent Everest provided the timeline and criteria for the Oregon Association of Education Service Districts (OAESD) 2019 Board Nominees for OAESD Chair-Elect. Superintendent Everest provided the February 12, 2019 Financial Work Group agenda to the Board. Superintendent Everest provided an overview of the Annual Performance Review Work Group meeting which was held prior to the Board meeting. Page 4 oj5
5. Oregon School Board Association (OSBA) Legislative Policy Committee Meeting Update 6. Authorize Administration to Implement Reduction in Force Board member Deacon provided the agenda's from the March 7th-8th, 2019 Oregon School Board Association (OSBA) Legislative Policy Committee meeting and the Board of Director's meeting. Mr. Deacon also provided meeting handouts to the Board. Board member Deacon moved to initiate a Reduction in Force for LBL employees and to direct the LBL administration to move forward as needed in order to meet budget reductions as they occur for the 2019-2020 fiscal year, with the understanding that the Board will receive regular reports ofactions. E. INFORMATION ONLY 1. February Appreciations 2. Professional Development Report ADJOURNMENT A list of February appreciations was provided to the Board. Skye McCloud, Autism Consultant, Cascade Regional Program, submitted a report of her attendance at the Introduction to Applied Behavior Analysis: How to Teach Language to Children with Autism and Related Disabilities which was held in Los Angeles, California February 7 through 8, 2019. Chairperson Dowrie adjourned the meeting at 7:43 p.m. David Dowrie, Board Chairperson _~, tm,,4 Lf/4 1 ~erest, Superintendent Recorded by Karen Chandler Page 5 of5