CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30P.M. MINUTES OF REGULAR MEETING 6:00P.M. MARCH 13, 2001 CALL TO ORDER Mayo Weste called to ode the special meeting of the City Council at 4:34 p.m. ROLL CALL All Councilmembes wee pesent, with the exception of Councilmembes Fey and Smyth. PUBLIC PARTICIPATION Thee was none. CLOSED SESSION Cal Newton, City Attoney, advised of the need to conduct a Closed Session fo the pupose of holding a: CONFERENCE WITH LEGAL COUNSEL -Anticipated Litigation Govenment Code Section 54956.9(b) - one matte RECESS AND RECONVENE Mayo Weste ecessed the meeting to closed session at 4:35 p.m. and econvened the meeting at 6:02 p.m. CITY ATTORNEY ANNOUNCEMENT Cal Newton, City Attoney, announced that no action was taken duing Closed Session that was equied to be epoted. ADJOURNMENT Mayo Weste adjouned the meeting at 6:03 p.m. CITY CLERK'S ANNOUNCEMENT Shaon Dawson, City Clek, announced that anyone wishing to addess an item on the agenda should fill out a speake's slip and submit it to the City Clek befoe the item is announced by the Mayo. INVOCATION Councilmembe Kella gave the invocation. CALL TO ORDER Mayo Weste called to ode the,egula meeting of the City Council at 6:07 p.m. ROLL CALL All Councilmembes wee pesent.
FLAG SALUTE Councilmembe Smyth led the flag salute. COUNCILMEMBERCOMMENTS.. Councilmembe Fey commented on schools, including equesting a status fo the McGath elementay school site; uging attendance at a meeting tomoow night fo the Hat School Distict egading scheduling; holding a school/education summit; and ways to ensue school safety with the Sheiff's Depatment being eady to espond. Request was also made to epot back on including baseball pactice fields at Cental Pak. Councilmembe Smyth commented on the amed sevices plaques now on display at the ea of the Council Chambe and sending a lette of suppot fo the Mike Hoeftlin Foundation. Councilmembe Kella commented on the pepaedness of the Sheiff's Depatment "'in the case of a school o othe emegency and invited Don Rodiguez, Chief of Police, to comment. Councilmembe Dacy commented on newspapes being stolen that have been put out fo ecycling and on a pogam to be aied Thusday evening on Channel 20 fo the upcoming Cowboy Poety Festival events. Mayo Weste equested an update on the Aquatic Cente and questioned the status of Knox boxes fo emegency access by the Fie and Sheiff's Depatments. Don Rodiguez, Chief of Police, and Jeff Lambet, Diecto of Planning & Building Sevices, offeed comments. COMMIT.l'EE REPORTS Councilmembe Dacy epoted on an upcoming Sanitation Distict meeting and ecent SCAG meetings on high speed ail and expansion of LAX. Geoge Caavalho, City Manage, epoted on a planning session of the Hat School Distict held last weekend and outlined topics discussed. Suggestion was made that talented students be invited to attend meetings of the Council to display thei abilities. AWARDSJRECOGNITIONTOMEMBERSOFTHECOMMUNITY Mayo Weste and Councilmembes acknowledged the paticipants in the 2001 Youth in Govenment pogam. Judy Bake, coodinato of this yea's pogam, pesented cetificates to each paticipant. PRESENTATIONS TO THE CITY Thee wee none. PUBLIC PARTICIPATION Addessing the Council at this time was Pamela Buton egading building schools; and Doee Baklash egading ovecowded schools. 2
i I i ' STAFF COMMENTS In esponse to equests fom Councilmembes, staff povided the status of vaious school sites in the valley. EXECUTIVE SESSION -'This time has been set aside fo Councilmembes to eview the agenda and obtain any futhe infomation that may be needed. APPROVAL OF AGENDA Motion by Kella, second by Dacy, to appove the agenda, pulling Items 6 and 8 fom the Consent Calenda. Heaing no objections, it was so odeed. APPROVAL OF MINUTES Motion by Smyth, second by Fey, to appove the minutes of the Febuay 22, 2001, Febuay 27, 2001, Febuay 28, 2001, Mach 5, 2001 and Mach 6, 2001 meetings. Heaing no objections, it was so odeed. ITEMl READING OF ORDINANCE TITLES By listing the odinance titles on the public agenda and placing an item on. the Consent Calenda fo Council to waive futhe eading of all odinances whose titles appea on the public agenda, this eading equiement is satisfied once Council appoves the Consent Calenda item. Detemine that the titles to all odinances which appea on this public agenda have been ead and waive futhe eading. ITEM2 CITY COUNCIL SUMMER RECESS AND HOLIDAY RECESS The City Council has peviously identified a peiod of time duing the summe in which egula meetings of the Council ae canceled, as well as any holiday meetings. Declae City Council summe ecess fo July 24, August 7 (Study Session), and August 14. Also declae a holiday ecess fo Decembe 25,'2001. ITEMS JOINT CITY - COUNTY VALLEY WIDE GENERAL PLAN - PHASE 2 - ADOPl' SCOPE OF WORK AND AWARD CONTRACT TO EIP ASSOCIATES The City is undeway in a multi-yea effot to update its Geneal Plan jointly with the County. This poject was developed with multiple phases in ode to ensue concuence between the City and the County thoughout the pocess. Phase 2 is anticipated to stat in Mach 2001. Completion of Phase 2 (in Novembe 2001) will esult in a set of guiding pinciples to be adopted by the County and the City to base an update of the Geneal Plan. Awad contact to EIP Associates to complete Phase 3
2 of the Joint City I County Valley Wide Geneal Plan in an amount not to exceed $133,9G9.00. Also, authoize the City Manage o a designee to execute all documents, subject to City Attoney appoval. Appove a tansfe of $G8,9G9.00 fom the Council Contingency Fund Account No. 1240-7401 to Account No. 3120-8110. 0 1TEM4 VALENCIA GLEN POOL REHABILITATION Duing the Fiscal Yea 2000 I 2001 Capital Impovement Plan budget pocess, staff equested funds fo the epais and upgades to Valencia Glen Pak Pool. This equest was appoved, and funds wee allocated to the poject in the budget pocess. In Decembe 2000, staff hied the sevices of Jones & Madhavan Achitectue and Engineeing fo the dawing of plans. and specifications. The wok to be completed will include the eplacement of the pool deck and dain, the eplacement of piping, and pool deck lighting. Appove plans and specifications fo Poject No. P0003-8001, and authoize advetising fo bids.fo Valencia Glen Pool Rehabilitation. ITEM5 SIERRA HIGHWAY BRIDGE RESTORATION, PROJECT NO. S3014-APPROVAL OF PROGRAM SUPPLEMENT NO. MOOG The Siea Highway Bidge Restoation poject will widen the nothbound and southbound Siea Highway bidges that span the Santa Claa Rive. The bidge widening poject is pat of the Highway Bidge Replacement I Rehabilitation (HBRR) pogam unde which 80 pecent of poject costs ae funded though fedeal paticipation and the emaining 20 pecent of poject costs will be funded by the City and the County of Los Angeles. Pogam Supplement No. MOOG is the supplement ageement fo this poject, which is cuently in the peliminay engineeing phase of the poject. Appove Pogam Supplement No. MOOG fo the Siea Highway Bidge Restoation, Poject No. S3014; and authoize the City Manage o designee to execute all documents, subject to City Attoney appoval. ITEMG DALBEY DRIVE - ESTABLISHING PASSENGER LOADING I UNLOADING ZONE AND NO-STOPPING ZONE FOR PLACERITA JUNIOR IDGH SCHOOL Establish a passenge loading I unloading zone and a no-stopping zone along the noth side of Dalbey Dive, adjacent to Placeita Junio High School. Adopt a esolution establishing a passenge loading I unloading zone (200 feet) and a nostopping zone (200 feet) fo Placeita Junio High School along the noth side of Dalbey Dive. In esponse to inquiies fom Councilmembes, staff povided infomation. ITEM7 TRANSIT SERVICE AND MAINTENANCE REQUEST FOR PROPOSALS - Release of Request fo Poposals fo Tansit Sevice and Vehicle Maintenance, with 4
awad of contact scheduled fo June 12, 2001 and a contact effective date of August 5, 2001. Authoize the City Manage to elease the Request fo Poposals (RFP) fo Opeation and Maintenance of Tansit Sevices. ITEMS - PEDESTRIAN ACCESS IMPROVEMENTS TO BUS STOPS, PHASE I, PROJECT NO. T0014 -AWARD CONSTRUCTION CONTRACT The scope of wok includes the installation of thee taffic signals on Soledad Canyon Road at the intesections of Oak Sping Canyon Road, Flowepak Dive, and Poppy Meadow Steet, and sidewalk impovements to bus stops. Awad the constuction contact fo the Pedestian Access Impovements to Bus Stops, Phase I, Poject No. T0014, STPLER 545();.017, to the second lowest bidde, L.A. Signal, Inc., in an amount of $242,610.00 and authoize a 10 pecent contingency expenditue in the amount of $25,000.00; appove the equest to withdaw the bid by the fist lowest bidde, Pism Engineeing Inc., and the elease of the bid bond; appove Pogam Supplement Ageement No. MOlO fo STPLER-5450(017), E.A. No. 07- --931689; and authoize the City Manage o designee to execute all documents, subject to City Attoney appoval. ' l Addessing the Council on this item was Beta Gonzalez-Hape. In esponse to inquiies fom Councilmembes, staff povided infomation. ITEM9 INSTALLATION OF ENERGY-EFFICIENT TRAFFIC SIGNAL DISPLAYS - PHASE Il, AND BATTERY BACK-UP SYSTEMS This is the second phase of the installation of enegy-efficient taffic signal displays using the Light Emitting Diode (LED) technology as pat of Southen Califonia Edison's (Edison) LED ebate pogam. In addition, the item will equest appoval of plans and equest authoization to advetise a new poject to install a taffic signal battey back-up system at 10 to 13 majo intesections. Appove the plans and specifications; authoize the advetising fo bids fo the installation of battey back-up systems, and expand the City's contact with Meto Paking and Taffic Systems, Inc. to install additional LED taffic signal displays. Appove the tansfe of funds in the amount of $79,000.00 fom Account No. 4332-8001 and $73,000.00 fom Account No. 4331-8001 to CIP Poject No. COOl 7201-8001; and $30,000.00 fom Account No. 4321-8001, $40,000.00 fom Account No. 4322-8001, and $28,000.00 fom Account No. 4321-8028 to CIP Poject No. COOl 7001-8001. ITEMlO RESOLUTION SETTING THE PUBLIC HEARING FOR THE ANNEXATION OF TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT Tl FOR LYONS A VENUE MEDIANS This item poposes to cancel the Mach 13, 2001 public heaing to annex co=ecial popeties along the noth and south sides of Lyons Avenue, fom Ochad Village Road to San Fenando Road into Landscape Maintenance Distict Tl, as annexation 5
No. Tl-G. The public heaing will be eset, and popety ownes will eceive mailed ballots to vote on the annexation and whethe o not to pay a total poposed annual assessment of $4.12 pe month pe pacel fo each of 42 pacels ($49.46 collected annually on the tax bills). Adopt a esolution to escind Resolution No. 01-11 and eset the public heaing fo May 8, 2001. - ITEMll CHECK REGISTER NOS. 8 AND 9 Appoval of the check egistes. Adopt a esolution to appove and atify fo payment the demands pesented in Check Registes 8 and 9. Motion by Smyth, second by Kella, to adopt the consent calenda. On oll call vote: Ayes: Dacy, Kella, Fey, Smyth, Weste Noes: None Absent: None Motion caied. ITEM12 UNFINISHED BUSINESS SOLID WASTE FRANClllSE Jeffey Lambet, Diecto of Planning and Building Sevices, epoted that on Mach 5, 2001, the City Council head testimony and discussed the Solid Waste Fanchise. A motion was made and appoved to continue this item to the meeting of Mach 13, 2001, to allow the Councilmembes additional time to conside the issues associated with this decision. Geoge Caavalho, City Manage, epoted on the figues fo ecycled mateials being diveted fom landfills and eviewed the staff's effots to date. Addessing the Council on this item was Kal McCathy epesenting Blue Bael; Chis Fall epesenting Blue Bael and Santa Claita Disposal; Chalotte IQeeman; William Hutton epesenting Blue Bael and Santa Claita Disposal; Cathie Kincheloe; Babaa Steans-Cochan; B.J. Atkins; Tim Bukhat; Judy Penman; Pat Wafod; Chis Hoefflin; Judith Cassis; Wayde Hunte epesenting Noth Valley Coalition; Connie Woden-Robets; Bill Wittenbeg; William Johnson; Cal Goldman; Olga Kaczma; John Gannis; Ann Ivine; Jim Amboso epesenting Allied/BFI; Dois Calson; Javie Polanco; Kent Calson (submitted mateial); and Matt Teell epesenting Atlas Consolidated and Republic Sevices. One witten co=ent was submitted on this item. In esponse to inquiies fom Councilmembes, staff povided infomation. Motion by Fey, second by Dacy, to diect the City Manage and City Attoney to pepae an ageement with the existing haules as negotiated with the following amendments: 10-yea fixed tem (with 6
no evegeen clause) and a senio ate of $15 pe month; to pepae a competitive non-exclusive fanchise fo oll-offs; equiing an annual audit as specified in the fanchise; equiing haule oute veification; incopoating these deal points into a new contact with language contained in the 3118/01 daft contact pepaed by the City Attoney; with the diape ecycling issue to be addessed sepaately at a futue time. On oll call vote: Ayes: Kella, Fey, Smyth, Dacy Noes: Weste Absent: None Motion caied. RECESS AND RECONVENE Mayo Weste called a ecess at 8:50 p.m. and econvened the meeting at 9:10 p.m. - ITEM13 NEW BUSINESS PROGRESS REPORT ON SIGN COMPLIANCE Enique Diaz, Assistant Planne II, epoted that the City has conducted illl extensive sign outeach effot thoughout the entie business co=unity With infomation about the sign amotization which included mail notification, hahd distibution of flyes and bochues, newspape ads, and one-on-one meetings with business and popety ownes. "Befoe and afte" pictues wee displayed. Addessing the Council on this item was Scott Cothes epesenting the Saugus Co=unity Goup; Beta Gonzalez-Hape epesenting the Canyon County Bette Than Eve Committee; and Kaen Williams epesenting the Seco Canyon HOA. Council eceived epot. COUNCll. COMMENTS Councilmembe Kella encouaged paticipation in the household hazadous waste clean up at College of the Canyons this weekend. STAFF COMMENTS Geoge Caavalho, City Manage, eminded of a special study session on Tuesday, Mach 20, 2001 beginning at 5:30 to discuss budget pepaations. CLOSED SESSION Thee was none. ADJOURNMENT Motion by Smyth, second by Dacy, to adjoun the meeting at 9:29 p.m. Heaing no objections, it was so odeed. 7
FUTURE MEETINGS A Special Study Session will be held Tuesday, Mach 20, 2001 at 5:30 p.m. in the Centuy Room, 1" floo of City Hall, 23920 Valencia Blvd., Santa Claita, CA. The next egula meeting of the City Council will be held Tuesday, Mach 27, 2001 at 6:00 p.m. in the Council Chambe, 1" floo of City Hall, 23920 Valencia Blvd., Santa Claita, CA. ~lz]~ YOR A'ITEST: CITY CLERK 8