BENTON AREA SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS 6:30 p.m. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MISSION STATEMENT RECOGNITION OF INDIVIDUALS/PRESENTATIONS APPROVAL OF MINUTES OPPORTUNITY FOR VISITORS TO ADDRESS THE AGENDA CHANGES TO THE AGENDA TREASURER'S REPORT APPROVAL OF BILLS BUSINESS MANAGER'S REPORT ADMINISTRATIVE REPORTS Superintendent Middle-Senior High School Principal Elementary School Principal Special Education Director Director of Maintenance, Buildings and Grounds Technology Director School Psychologist COMMITTEE REPORTS Athletic Buildings/Grounds/Insurance Finance Negotiations Personnel Policy Supplies and Transportation Textbooks/Curriculum/Strategic Planning REPRESENTATIVE REPORTS Central Susquehanna Intermediate Unit Columbia-Montour Area Vo-Tech School UNFINISHED BUSINESS NEW BUSINESS OPPORTUNITY FOR VISITORS TO ADDRESS THE BOARD ADJOURN
Agenda - Page 1 CALL TO ORDER - By the President Start Time ROLL CALL- Present Absent PLEDGE OF ALLEGIANCE MISSION STATEMENT- Our mission is to provide an excellent education in order to maximize the potential of all students and prepare them to meet the challenges of work and life in an ever-changing world. RECOGNITION OF INDIVIDUALS/PRESENTATIONS 1. Recognition of Students (Attachment) 2. Recognition of Coaches 3. Recognition of Baseball Team APPROVAL OF MINUTES Motion by seconded by that the minutes of the following meetings be approved: April 20, 2015 Monthly Meeting May 11, 2015 Committee of the Whole Meeting May 11, 2015 Special Meeting Voice Vote: yes no absent and motion. OPPORTUNITY FOR VISITORS TO ADDRESS THE AGENDA Please see School Board Meeting Guide regarding Addressing the School Board. (Procedure: If you wish to speak, please raise your hand to be recognized by the Board President, who will direct you to approach the seating area. State your name and address for the record. Comments should be kept to three minutes or less unless otherwise noted.) BUSINESS MANAGER'S REPORT 1. Treasurer's Report Motion by seconded by that the Board Summary Report dated April 30, 2015 be accepted and filed for audit.
Agenda - Page 2 2. Approval of Bills Motion by seconded by to approve payment of the following bills: 04/21/2015 to 05/18/2015, Checks No. 78177 to 78286. (Attachments) 3. Budget Summary Report SUPERINTENDENT'S REPORT MIDDLE-SENIOR HIGH SCHOOL PRINCIPAL'S REPORT ELEMENTARY SCHOOL PRINCIPAL'S REPORT SPECIAL EDUCATION DIRECTOR S REPORT TECHNOLOGY DIRECTOR S REPORT DIRECTOR OF MAINTENANCE, BUILDINGS & GROUNDS REPORT SCHOOL PSYCHOLOGIST S REPORT The attendance of Directors and Supervisors will occur on an as needed basis. All School Board members received the reports via email last week. If there are any questions, they can be asked at this time or contact can be made directly with the Director/Supervisor. ADMINISTRATIVE ACTION 1. Motion by seconded by to approve Administrative Action Items A. through K. as listed: A. Four Day Summer Work Week Approve a four day Summer Work Week beginning Monday, June 8, 2015 and ending Friday, August 14, 2015. Office hours will be Monday through Thursday 8:00 a.m. to 3:15 p.m. with offices/buildings closed on Fridays.
Agenda - Page 3 B. Potential Graduates Class of 2015 Approve the list of seniors who are potential graduates of the Class of 2015 as presented, pending satisfactory completion of the 2014-2015 school year. C. CMAVTS Authority Board Resignation - John McLaughlin Accept the resignation of John McLaughlin as the District s representative on the Columbia Montour Area Vocational-Technical School s Authority Board effective immediately. D. CMAVTS Authority Representative Approve to seek a candidate to serve as the District s representative on the Columbia Montour Area Vocational-Technical School Authority. E. Re-appointment of Solicitor Approve to re-appoint Ellis H. Katz of Sweet, Stevens, Katz and Williams LLP as Solicitor to the Board for fiscal year 2015-2016. The rate for non-routine matters will remain at $195.00 per hour and the rate for routine or general advice will remain at $150.00 per hour as per the Standard Agreement for Fees, Costs and Expenses for Representation of Public Educational Entities July 1, 2015. (Note: Rates for the 2014-2015 fiscal year were $185.00 per hour for non-routine matters and $140.00 per hour for routine or general advice. These rates were in effect since July 1, 2010.) F. Disabled Veterans Real Property Tax Exemption Approve the Disabled Veterans Real Property Tax Exemption Certification for exemption of taxes that were due on or after June 3, 2014 and the request for a refund of $2,965.86, for taxes already paid during this time period submitted for Parcel # 15 07 01802000. G. Pennsylvania State Police MOU Approve the Memorandum of Understanding by and between the Pennsylvania State Police and the Benton Area School District, effective July 1, 2015 to June 30, 2017. H. Benton Police Department MOU Approve the Memorandum of Understanding by and between the Benton Police Department and the Benton Area School District, effective July 1, 2015 to June 30, 2017. I. Resolution New Funding Formula Approve the resolution urging the General Assembly to establish a new funding formula for Basic Education. J. Resolution Employee Pension Reform Approve the resolution urging legislative action on school employee pension reform. K. Memorandum of Agreement AFSCME Approve the Memorandum of Agreement Between Benton Area School District and Local 2933, Council 86 American Federation of State, County & Municipal Employee; AFL-CIO to modify the language of Article IV, Article VI, Article XXII and wish to extend the CBA.
Agenda - Page 4 ATHLETIC COMMITTEE- George Griffith, Lance Wolfe, Bruce Hess 1. Motion by seconded by to approve Athletic Items A. through C. as listed: A. Athletic Training Services and Physicals Geisinger Medical Services Approve the Renewal of Sports Medicine Service Agreement; Rate Adjustment for the term August 1, 2015 to May 31, 2016, for Athletic Training Services, on-site athletic trainer for 720 hours, at a cost of $20,023.20 payable in ten (10) equal monthly installments of $2,023.00 and for physical examinations at a rate of $175.00 per hour of the physician s time. (Last year s rate for Athletic Training Services was $19,440.00. This is a 3% increase. Last year s cost for physicals was $20.00 each.) B. Salary/Year Correction Lori Neyhard Approve to correct the year and salary amount for Field Hockey, Varsity Head Coach, Lori Neyhard from 5 th year to 1 st year and from $2,450.00 to $2,150.00 for the Fall 2015-2016 school year. (Note: Years of coaching experience is counted as sport specific.) C. Softball Field Dugouts Additional Cost Approve the additional cost in the amount of $3,000.00 for the construction of two softball field dugouts, due to an upgrade in the construction materials. (Note: The original approval on March 16, 2015 was two dugouts at a cost not to exceed $4,000.00 for both.) BUILDINGS, GROUNDS & INSURANCE COMMITTEE- Bruce Hess, Michael Anderson, Wade Heggenstaller Motion by seconded by to approve advertising to accept bids for the parking lot paving project. FINANCE COMMITTEE - Lance Wolfe, George Griffith, Carl Osborg 1. Motion by seconded by to approve Financial Items A. through F. as listed: A. Depository First Columbia Bank and Trust Company Approve First Columbia Bank and Trust Company as the depository for all funds for the 2015-2016 school year.
Agenda - Page 5 B. School Board Treasurer Paul Reichart Elect Paul Reichart, as School Board Treasurer (a non-voting member of the District s Board of Directors), for the period commencing July 1, 2015 and ending June 30, 2016 with a performance bond of $7,500.00. C. Brewer & Company, LLC Tax Collections Audit Approve Brewer & Company, LLC, to audit the Schedules of Settlement of Real Estate Taxes and Per Capita Taxes of the district for the year ended December 31, 2014. Note: This is an annual mandatory audit in accordance with the Commonwealth of Pennsylvania Local Tax Collection Law (P.L. 1050, No. 394). Expenses will not exceed $2,600.00. (Last year $2,500.00) D. Brewer & Company, LLC School Auditor Appoint Brewer & Company, LLC to serve as School Auditor from July 1, 2015 to June 30, 2016 at a fee of $14,300.00, as per the letter of understanding presented in the meeting documents. E. Resolution Vo-Tech Agreement of Lease Approve the Resolution to approve an Agreement of Lease between the Columbia-Montour Vocational Technical School Authority, as lessor, and the Joint Board of the Columbia-Montour Area Vocational- Technical School and each of its seven participating districts, including this school district, as lessees. F. Vo-Tech Lease Agreement Approve the Lease Agreement between Columbia-Montour Vocational Technical School Authority and the Area Vocational-Technical Board of the Columbia-Montour Area Vocational-Technical School and its seven participating districts relating to the Columbia-Montour Vocational Technical School Authority s School Lease Revenue Note (Columbia-Montour Area Vocational-Technical School Refunding Project), Series of 2015. Note: The Benton Area School District s savings for 2016 will be $4,881.61 from this refinancing. NEGOTIATIONS COMMITTEE (Professional Staff) Lance Wolfe, Brandon Hartman, Carl Osborg PERSONNEL COMMITTEE Lance Wolfe, George Griffith, Wade Heggenstaller 1. Motion by seconded by to approve Personnel Items A. through G. as listed: A. Summer Apprentice Workers Approve hiring the following summer apprentice workers in the Maintenance Department, at a salary of $7.25 per hour, 30 hours per week for 10 weeks: Kayla Parks, Tatum Potzer, Tori Tingley, and Brandon Williams; Alternates: Emily Rhone and Ayden Branas are approved to work in addition to the other four workers on an as needed and when work is available basis.
Agenda - Page 6 B. Camp Ophelia Approve Camp Ophelia to run from June 16 through June 18, 2015 with the following staff: Instructors: Stephanie Baker - Blended Counselor/Outreach Coordinator Allison Wilson - Drug & Alcohol Prevention Specialist at CMSU Service System Shelby Crawford - Blended Counselor at CMAVTS Volunteer Student Helpers/Mentors: Anabelle Huntington Cally Clossen Kalie Ertwine This is a grant funded program. C. Employee Services Coordinator Approve renaming the position of District Office Coordinator to Employee Services Coordinator. (Note: The new name better defines the role.) D. 2015-2016 Teaching Reassignment Corin Ulichney Approve the reassignment of Corin Ulichney by internal transfer from secondary Special Education to Kindergarten with no salary adjustment. (Note: She will replace Ashlie Fritz who is resigning as of the end of the 2014-2015 school year.) E. Reasonable Assurance of Employment Approve reasonable assurance of employment for ten month employees with a satisfactory evaluation. F. Full-Time Custodian Hire Melissa Hudack. as a full-time (8 hours per day; 260 days per year) custodian in the middle/high school, at a salary rate of $8.59 per hour with benefits as per the current Collective Bargaining Agreement between the Benton Area School District and AFSCME, effective June 15, 2015. (Note: She will replace Robert Milnarik who is retiring effective June l2, 2015.) G. Leave of Absence Approve a leave of absence for Employee No. 1166 beginning at the start of the 2015-2016 school year through September 23, 2015. Sick days will be used. POLICY COMMITTEE- Brandon Hartman, Dana Sarnoski, Bruce Hess 1. Motion by seconded by to approve Policy Items A. through K. as listed: A. Policy No. 317 Employees Conduct/Disciplinary Procedures (Second and Final Reading Revisions) Approve the second and final reading for revisions of Policy No. 317 Employees Conduct/Disciplinary Procedures
Agenda - Page 7 B. Policy No. 417 Professional Employees Conduct/Disciplinary Procedures (Delete) Approve deleting Policy No. 417 Professional Employees Conduct/Disciplinary Procedures in order to follow PSBA s streamlined format of one Employee section of the school s policy manual. C. Policy No. 517 Classified Employees Conduct/Disciplinary Procedures (Delete) Approve deleting Policy No. 517 Classified Employees Conduct/Disciplinary Procedures in order to follow PSBA s streamlined format of one Employee section of the school s policy manual. D. Policy No. 204 Pupils Attendance (Second and Final Reading Revisions) Approve the second and final reading for revisions of Policy No. 204 Pupils Attendance E. Policy No. 304 Employees Employment of District Staff (Second and Final Reading) Approve the second and final reading of Policy No. 304 Employees Employment of District Staff (Note: This is a new policy for Benton Area School District.) F. Policy No. 306 Employees Employment of Summer School Staff (Second and Final Reading) Approve the second and final reading for revisions of Policy No. 306 Employees Employment of Summer School Staff (Note: This is a new policy for Benton Area School District.) G. Policy No. 818 Operations Contracted Services (Second and Final Reading Revisions) Approve the second and final reading for revisions of Policy No. 818 Operations Contracted Services H. Policy No. 407 Professional Employees Student Teachers (Delete) Approve deleting Policy No. 407 Professional Employees Student Teachers in order to follow PSBA s streamlined format of one Employee section of the school s policy manual. Note: Policy No. 307 Employees Student Teachers/Interns was approved at the April 20, 2015 board meeting. I. Policy No. 249 Pupils Bullying/Cyberbullying (Review and Approve No Changes) Approve Policy No. 249 Pupils Bullying/Cyberbullying Note: This policy must be reviewed and board approved at least every three years as per the Safe Schools Act (24 P.S. 13-1303.1-A) J. Policy No. 609 Finances Investment of District Funds (First Reading for Revisions) Approve the first reading for revisions of Policy No. 609 Finances Investment of District Funds K. Policy No. 819 and 819. Attachment - Operations Suicide Awareness, Prevention and Response and Suicide Prevention Resources for Schools (First Reading) Approve the first reading of Policy No. 819 Operations Suicide Awareness, Prevention and Response and Policy No. 819. Attachment Suicide Prevention Resources for Schools Note: This is a new policy for Benton Area School District
Agenda - Page 8 SUPPLIES & TRANSPORTATION COMMITTEE- Michael Anderson, Brandon Hartman, Carl Osborg 1. Motion by seconded by to approve Transportation Items A. and B. as listed: A. Approve Glen Rhinard Transportation for extra-curricular busing services for the 2015-2016 school year at a cost of $2.60 per mile and $5.00 per hour for the driver. (Note: The 2014-2015 cost was $2.60 per mile and $5.00 per hour for the driver Rhinard Transportation.) B. Approve Fought s Disposal Service, Inc. for Garbage Disposal and Recycling for the 2015-2016 school year at a cost of $1,195.22 per month. (Note: The 2014-2015 cost was $1,200.22 per month, Fought s Disposal Service Inc.) TEXTBOOKS/CURRICULUM/STRATEGIC PLANNING COMMITTEE- Dana Sarnoski, Michael Anderson, Wade Heggenstaller CENTRAL SUSQUEHANNA INTERMEDIATE UNIT- Brandon Hartman COLUMBIA-MONTOUR AREA VO-TECH SCHOOL- Brandon Hartman, Lance Wolfe UNFINISHED BUSINESS NEW BUSINESS OPPORTUNITY FOR VISITORS TO ADDRESS THE BOARD Please see School Board Meeting Guide regarding Addressing the School Board. ADJOURN