BOARD WORK SESSION March 21, 2016 Board President Bauer called the work session to order at 5:30 p.m. in the District Board Room, 401 76 th Avenue SW, Cedar Rapids. Board members present: Pospischil, Hodina, Peterson, Kelsey, and Hahlen. Absent: Ehle. Administrators present: John Speer, Jim Rotter, Noreen Bush, Sue Skala. Others present: Erik Anderson, Kathy Waychoff, Matt Alexander. Matt Alexander, Teacher Leadership Learning Supports Coach, and Sue Skala, Director of Elementary Education and Innovation, provided an update on the District s Bullying Prevention program. It was explained that the program consists of two specific programs PBIS: Positive Behavior Intervention and Supports and Olweus bullying prevention program. The District is in the third year of PBIS training and implementation with all buildings involved with the ultimate goal to help students have positive relationships with each other and themselves. The three year implementation program focuses on common expectations in year one, classroom strategies in year two, and individual supports for students in year three. The Board asked about sustainability beyond the third year. Sue Skala explained that the District is currently planning for year 4 and beyond which will include ongoing training of new staff and recent training of all bus driving staff for implementation on the District bus routes. Olweus programming and implementation has been ongoing in the District since 2008 with training across the District for all staff. It was explained that the Olweus training and implementation has been ongoing with a District Council started in 2010, implementation of an electronic intake and investigation website on bullying in 2012, expanded training to non-teaching staff in 2013 & 2014, and implementation of a certified Olweus trainer on staff in 2015. It was explained that the plan for the future is to consolidate all District efforts into a comprehensive Social Emotional Learning curriculum for all students. Kathy Waychoff, District Volunteer Coordinator, provided an update on volunteer efforts in the District. Data indicates that there are currently 1,886 registered volunteers in the District system who have been cleared through the District background check system. 877 of those volunteers are currently active in various capacities on campus. Volunteer hours logged to date for the 2015-16 school is 13,942 which includes 50 Prairie High School students volunteering in other buildings on campus, 89 Prairie Point students volunteering in other buildings on campus, & 70 Kirkwood students volunteering in District buildings. It was mentioned that there are currently 120 members of the Prairie Key Club which is organized to promote and facilitate volunteer efforts within the District. The Board concluded the early work session at 6:22 pm The Board re-convened in work session following the regular meeting at 9:06 pm. Superintendent Speer explained to the Board that the Concert Hall roof membrane was damaged during the high winds on February 19 th when wind gusts exceeded 55 miles per hour. Temporary repairs have been made allowing the building to be used but permanent repairs are necessary. It was explained that the District insurance coverage will pay to repair the roof and a waiver has been requested and received from the AEA Director declaring the repairs emergency work per Iowa Code 297.8. This will allow T&K roofing, original installers, to proceed immediately with repairs once the weather is appropriate. The Board was provided an update on the ongoing process of construction planning at the High School, Crest, View, and Heights related to the passage of the $49.5M bond issue. In the past two weeks and during the next few months, meetings will be conducted with staff in the areas of
Science, Physical Education, Consumer Science, Band/Choir, High School Office Staff, Media/Library, Food Service, Boosters, Crest, View, and Heights with representatives from OPN Architects. The purpose of the meetings is to ensure that the architect team fully understands the goals and objectives of each program and building as it relates to the optimum delivery of instruction. In addition to these building level meetings, select groups are planning visits to recently built and renovated school buildings in Iowa and neighboring states to observe and learn about construction and design possibilities to be implemented into the District plans for renovation and construction. Superintendent Speer explained that as these meetings are held and the plans become more specific the Board will have ongoing updates from the architectural team to keep the Board informed and allow the Board to provide input into the design phase of the process. The Board was informed that the Iowa BIG site visit will be re-scheduled by Superintendent Speer. Superintendent Speer invited Board Members to participate in the interview process for the Prairie Point Principal position. It was mentioned that a few members may participate in the Administrative question/answer sessions as long as a quorum is not convened. Board members were provided a schedule of the interviews and asked to provide Superintendent Speer with their availability if they wanted to participate. The Board concluded the session at 9:44 pm Randy Bauer, Board President Jim Rotter, Board Secretary
PUBLIC HEARING 2016 RESTROOM RENOVATIONS & RIDGE PLAYGROUND TILE MARCH 21, 2016 The hearing was called to order by President Bauer at 6:30 PM in the Educational Services Center Board Room. Roll call indicated the following members present: Pospischil, Peterson, Hodina, Kelsey, and Hahlen Absent: Ehle Others in attendance included: Erik Anderson, Nick Rampot, Kyler Estenson, Deleigha Hodges, Ian Gibbs, Constance Schlitter, Matt Hartford, Dalton Hynek, Aaron Ziskovsky, Zach Huston, Dereck Fye, Andrew Lammers, Tori Enyart, Kelsey Leir, Jordyn Brunsheen, Hannah Manson, Rylee Flege, Kameren Jones, Lydiah Vlasek, Markquitta Soto, Payton Meyer, Cedar Anthony, Michelle Krepfl, Chaz Fields, Elaina Walter, Madee Renner, Michael Struck, Wesley Woods, Billy Arello, Kollin Lehman, Jeff McVey, Lucas Galloro, Brandon Bruhn. Jim Rotter, Board Secretary, verified at President Bauer s request that the hearing notice had been published as required by law. President Bauer announced that this was the time, place, and date to hold a hearing and consider public comment on the proposed 2016 Restroom Renovations and Ridge Playground improvements. There was none. 03-21-16-01 Motion by Hahlen, seconded by Pospischil to approve the specifications, bid documents and cost estimates for the 2016 Restroom renovation projects as presented. Carried: 6-0 03-21-16-02 Motion by Kelsey, seconded by Hodina to approve the specifications, bid documents, and cost estimates of the proposed Prairie Ridge Playground Improvement project as presented. Carried: 6-0 03-21-16-03 Motion by Peterson, seconded by Pospischil to adjourn the Public Hearing At 6:35 pm. Carried: 6-0 Randy Bauer, President James Rotter Jr., Secretary
MINUTES BOARD MEETING COLLEGE COMMUNITY SCHOOL DISTRICT March 21, 2016 Board Minutes are not official until approved at the next regular scheduled board meeting. The Meeting was called to order by President Bauer at 6:36 p.m. in the Educational Services Center Board Room. Roll call indicated the following members present: Pospischil, Peterson, Hodina, Kelsey, and Hahlen. Absent: Ehle. Others in attendance included; Erik Anderson, Nick Rampot, Kyler Estenson, Deleigha Hodges, Ian Gibbs, Constance Schlitter, Matt Hartford, Dalton Hynek, Aaron Ziskovsky, Zach Huston, Dereck Fye, Andrew Lammers, Tori Enyart, Kelsey Leir, Jordyn Brunsheen, Hannah Manson, Rylee Flege, Kameren Jones, Lydiah Vlasek, Markquitta Soto, Payton Meyer, Cedar Anthony, Michelle Krepfl, Chaz Fields, Elaina Walter, Madee Renner, Michael Struck, Wesley Woods, Billy Arello, Kollin Lehman, Jeff McVey, Lucas Galloro, Brandon Bruhn. 03-21-16-04 Motion by Hodina, seconded by Kelsey to approve the agenda as presented. Carried 6-0 President Bauer welcomed guests to the meeting including the High School Ambassadors group and instructors Justin Sands and Cheri Brummer. The groups consists of 52 singers, 18 band members and 8 crew. The group recently completed their season. Board President Bauer asked members to comment on their experiences which included the comments; Tight knit family, friends, and I ve never worked harder The Board congratulated the group on their fine work and representation of the District. President Bauer asked if there was any visitor that wished to speak about any agenda item. Marge Peterson addressed the Board on the topic of student blood donation and the possibility of recognition for those students at graduation. Ms. Peterson indicated that students are presented red cords from the Red Cross if they reach a specified donation level. She asked that the Board consider allowing these students to wear their cords during the graduation ceremony. President Bauer thanked her for her comments and stated that the Board would take the idea under advisement and possibly discuss at a future meeting. He also mentioned that this is a difficult topic as many groups may request the ability to be recognized in some manner and all requests could not be met. Board Member Ehle joined the meeting at 6:55 pm 03-21-16-05 Motion by Pospischil, seconded by Hahlen to approve minutes of the Work session, Public Hearing, and regular meetings of February 15, 2016; to approve Athletic Summary, Summary of Account Balances, Miscellaneous Revenue Summary, and Expenditures to Date Report for the month ended February 29, 2016; to approve the list of bills as presented at a total amount of $1,724,956.02.
03-21-16-06 Motion by Hodina, seconded by Peterson to approve all Personnel Matters as presented. 03-21-16-07 Motion by Hodina, seconded by Peterson to approve, as presented, open enrollment out and in for the 2015-16 and 2016-17 school years. 03-21-16-08 Motion by Hodina, seconded by Peterson to approve out of State travel of the High School Boys Football team to Galena, Illinois for a Leadership Summit on July 14-15, 2016 and the Prairie Electric Car Team to Lincoln & Hastings, Nebraska on April 16 and April 23, 2016. 03-21-16-09 Motion by Hodina, seconded by Peterson to approve tuition in and tuition out contracts for the current fiscal year as presented. 03-21-16-10 Motion by Kelsey, seconded by Ehle to approve a contractual agreement with Dr. Thomas Guskey for consultant services on Wednesday, March 23, 2016 for A fee of $1,000 plus travel expenses. Superintendent Speer and Board Secretary Rotter explained the OPN Professional service agreements and answered questions of the Board about the current and proposed relationship for the professional schematic design and planning of the projects. The Board asked clarifying questions about the arrangement and asked that representatives from OPN provide ongoing updates beginning in April. 03-21-16-11 Motion by Pospischil, seconded by Kelsey to approve professional services agreements with OPN Architects for Schematic Design work at Crest, View, & Heights in the amount of $60,000, Schematic Design work at Prairie High School in the amount of $175,000, Design, Development, Bidding and Construction phase work on the Early Childhood Center in the amount of $410,000 and supplemental services of Vicki Hyland for Furniture, Fixture and Equipment purchases related to the Early Childhood Center, Prairie High School Renovations/additions and Elementary School renovations in an amount not to Exceed $140,000. Carried 6-0 Director Hodina abstained from the vote. 03-21-16-12 Motion by Hahlen, seconded by Peterson to approve a contract with Hall and Hall Engineering to perform site surveying, and topographic survey work for the re-location of the High School Tennis courts and additional associated parking spaces at Prairie High School in the amount of $12,000.
03-21-16-13 Motion by Hahlen, seconded by Hodina to approve a Financial Services Agreement with Piper Jaffray & Co. of Des Moines to provide services in connection with the sale of $49,500,000 bonds in one or multiple series at a base fee of 1/8 of 1% per issue as presented. 03-21-16-14 Motion by Pospischil, seconded by Ehle to approve Bond Counsel Services and Disclosure Counsel Services with Ahlers Cooney, P.C. Attorneys of Des Moines for the series 2016 issue at a cost of $14,000 for Bond Counsel and $5,000 for Disclosure Counsel Services as presented. 03-21-16-15 Motion by Peterson, seconded by Hahlen to set a Public Hearing for Monday April 11, 2016 at 6:30 PM to consider and approve the 2016-17 Budget. 03-21-16-16 Motion by Pospischil, seconded by Ehle to set a Public Hearing for Monday May 16, 2016 at 6:30 PM to consider amendment of the 2015-16 Budget. 03-21-16-17 Motion by Hahlen, seconded by Ehle to approve 1 st and 2 nd readings of policy updates; 110, 400.4, 401.3, 500.1, 602.2, & 602.4 to comply with Department of Education guidance for nondiscrimination notices. 03-21-16-18 Motion by Pospischil, seconded by Hahlen to approve student teaching Agreements for the 2016-17 school year with; Upper Iowa University, University of Iowa, William Penn University, University of Northern Iowa, Mount Mercy University, Coe College, and Luther College. 03-21-16-19 Motion by Hahlen, seconded by Peterson to approve the Bid of Tricon Construction Group in the amount of $294,000 for the 2016 Restroom Renovation project and the quote of ECCO Midwest, Inc. in the amount of $2,240 for related asbestos abatement services. 03-21-16-20 Motion by Kelsey, seconded by Ehle to approved the competitive quote of The National Playground Compliance Group to furnish and supply work and materials to complete the Ridge Playground tile project in the amount of $96,900 as presented.
03-21-16-21 Motion by Ehle, seconded by Pospischil to approve the purchase of Band Uniforms from Stanbury Uniforms, Inc. of Brookfield, Missouri in the Amount of $104,840.10 as presented in conjunction with the Prairie Music Association who will cover 50% of the purchase price. 03-21-16-22 Motion by Hahlen, seconded by Pospischil to approve a resolution Authorizing the issuance of Not to exceed $10,000,000 General Obligation School Bonds, Series 2016A, and Levying a Tax for the Payment Thereof. Roll Call Vote: Ayes 7 Nays 0 03-21-16-23 Motion by Peterson, seconded by Hahlen to approve 1 year settlement agreements With the Teamster Food Service employees at a total package increase of 2.94%, Teamster Support Staff employees at a total package increase of 2.93%, and Drivers and bus aids at a total package increase of 2.95% as presented for the 2016-17 fiscal year. Superintendent Speer communicated to the Board that negotiations are ongoing with professional teaching staff. He further explained that the Administrative Salary schedule is not specific salary amounts for individual employees but is meant to be Board approved ranges for each position. This provides guidance for the Superintendent in issuing contracts to Administrative positions each year. 03-21-16-24 Motion by Hodina, seconded by Hahlen to approve the Administrative Salary range schedules, allowances & stipend schedules as presented for the 2016-17 fiscal year. 03-21-16-25 Motion by Pospischil, seconded by Ehle to enter into closed session at 8:40 PM pursuant to Iowa Code 21.5(1)(e) to consider the expulsion of a student. Roll Call vote: Ayes 7 Nays 0 The Board re-convened in open session at 9:02 PM 03-21-16-26 Motion by Hahlen, seconded by Hodina to approve the consent agreement as discussed in closed session in relation to Student A who was the subject of the closed session. Roll Call vote: Ayes 7 Nays 0 03-21-16-27 Motion by Peterson, seconded by Pospischil to approve the consent agreement as discussed in closed session in relation to Student B who was the subject of the closed session. Roll Call vote: Ayes 7 Nays 0
03-21-16-28 Motion by Hodina, seconded by Ehle to approve the consent agreement as discussed in closed session in relation to Student C who was the subject of the closed session. Roll Call vote: Ayes 7 Nays 0 03-21-16-29 Motion by Pospischil, seconded by Peterson to adjourn at 9:06 PM Randy Bauer, President James Rotter Jr., Secretary