Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, April 15, 2010-6:30 PM Laredo ISD Board Room - 1620 Houston St. Laredo, TX 78040 A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: A. Monthly Disbursements B. Un-audited Financial Statements C. Donation and Investment Report D. Tax Collection Report Mr. Alvaro Perez, Chief Financial Officer 2. Approval of Minutes: Regular Board Meeting ~ March 11, 2010 Chairman of the Board of Trustees
3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount BA #0910-21 Discussion and possible Financial Management Fund 199 - General action to approve the General Department/ District Fund Operating Fund budget amendment in Wide Campuses and/or the amount of Twenty-nine Thousand Departments Six Hundred Eight Dollars ($29,608.00) as a result of transfers between functions of pre-budgeted funds and authorizing the Superintendent to implement said budget. A. April 15, 2010 Twenty-nine Thousand Six Hundred Eight Dollars ($29,608.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. B. April 15, 2010 BA #0910-22 Discussion and possible action to approve the General Operating Fund budget amendment in the amount of Two Thousand Eightynine Dollars ($2,089.00) to appropriate revenues and expenditures for funds received from the public sector as reimbursement for costs incurred by the district and authorize the Superintendent to implement said budget. Financial Management Fund 199 - General Department/District Fund Wide Campuses and/or Departments Two Thousand Eighty-nine Dollars ($2,089.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements.
4. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt A. February Request for Proposal The evaluation committee In effect for a 26, 2010 (RFP) #023-10 recommends awarding RFP #023- period of one year the expenditure account Office Supplies 10 Office Supplies to Executive beginning July 25, District Wide Office Supply as primary vendor 2010 and and Patria Office Supply as terminating July 24, were Three Hundred secondary vendor for an estimated 2011 with an option Seventy-two Thousand amount of Four Hundred to renew for a Dollars ($372,000.00). Thousand Dollars ($400,000.00), second and third Estimated expenditures which represents the best value to (final) year. for one year are Four the District. Purchase orders will Hundred Thousand be processed on an "as needed" Dollars ($400,000.00). basis. Purpose: To comply with procurement requirements to obtain office supplies such as binders, staples and notebooks. B. March 2, 2010 Request for Proposal (RFP) #017-10 Student Accident and Catastrophic Insurance Risk Management Department The evaluation committee recommends awarding RFP #017-10 Student Accident & Catastrophic Insurance to The Brokerage Store for an estimated amount of One Hundred Seventyone Thousand Dollars ($171,000.00) per year, which represents the best value to the District. Purchase orders will be processed on an as needed basis. In effect for a period of two years (guaranteed price) beginning August 1, 2010 and terminating July 31, 2012 with a yearly cancellation provision and an option to renew for a third (final) year. expenditure account were Two Hundred-two Thousand Two Hundred Fifty-two Dollars ($202,252.00). Estimated are One Hundred Seventy One Thousand Dollars ($171,000.00). Purpose: To comply with procurement requirements to obtain student accident and catastrophic insurance. C. March Request For Catalog 24, 2010 Offer (RFCO) #005-2009 Student Desktops, Laptops, and Administrative/Clerical Computers Information Technology Department The evaluation committee In effect for a recommends renewing RFCO #005-2009 Student Desktops, Laptops and Administrative/Clerical Computers to Insight Public Sector, Inc. for an estimated amount of Six Million Five Hundred Thirty-eight Thousand One Hundred Seventy-five Dollars ($6,538,175.00), which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. period of one year (second) beginning May 15, 2010 and terminating May 14, 2011 with an option to renew for a third (final) year. the expenditure account were Three Million Four Hundred Eighty-five Thousand Sixty One Dollars ($3,485,061.00). Estimated expenditures for one year are Six Million Five Hundred Thirty-eight Thousand One Hundred Seventyfive Dollars ($6,538,175.00). Purpose: To comply with procurement requirements to obtain student desktops, laptops, and administrative/clerical computers.
4. Date Description Recommendation Time Period Avail Amt D. March 28, 2010 Request for Proposal (RFP) #028-10 Uniform Resource Locator (URL) Filtering Software Information Technology Department The evaluation committee recommends awarding RFP #028-10 URL Filtering Software to Calence dba Insight Networking for an estimated amount of Thirtythree Thousand Five Hundred Sixty-one Dollars ($33,561.00), which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year beginning April 16, 2010 and terminating April 15, 2011 with an option to renew for a second and third (final) year. the expenditure account expenditures for a year were Thirty-one Thousand Seven Hundred Twenty-six Dollars ($31,726.00). Estimated are Thirty-three Thousand Five Hundred Sixty-one Dollars ($33,561.00). Purpose: To comply with procurement requirements to obtain filtering software that blocks access to unauthorized Internet sites. E. March Request for Proposal 24, 2010 (RFP) #016-10 Security Camera Project Information Technology Department The evaluation committee recommends awarding RFP #016-10 Security Camera Project to Calence, LLC for an estimated amount of Two Million Two Hundred Twenty-six Thousand Eight Hundred Eighty-five Dollars ($2,226,885.00), which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. In effect for a period of one year beginning April 16, 2010 and terminating April 15, 2011. This is a one-time purchase. the expenditure account expenditures are not available. Estimated are Two Million Two Hundred Twenty-six Thousand Eight Hundred Eighty-five Dollars ($2,226,885.00). Purpose: To comply with procurement requirements to obtain security cameras with American Recovery & Reinvestment Act (ARRA) Funds. F. April 9, 2009 Request for Qualification (RFQ) #2009-003 Professional Geotechnical, Materials Engineering and Testing Consultant Services Construction Department The evaluation committee recommends awarding a contract to Castle Engineering and Testing, LLC for an estimated amount of One Hundred Thirty-eight Thousand Three Hundred Fifty Dollars ($138,350.00) for the Shirley Field Complex and Martin High School Field House and to Carrillo & Associates for an estimated amount of Forty-seven Thousand Seven Hundred Seventy Dollars ($47,770.00) for the Early Childhood Centers and Transportation Complex. Purchase orders will be processed on an as needed basis. In effect for a period of one year beginning April 15, 2010 and terminating April 14, 2011. The Board originally approved this RFQ in May 2009. Contracts under this Request for Qualification (RFQ) require approval from the Board of Trustees. the expenditure account were One Hundred Sixtysix Thousand Seven Hundred Eighty-seven Dollars ($166,787.00). Estimated expenditures for one year are One Hundred Eighty-six Thousand One Hundred Twenty Dollars ($186,120.00). Purpose: To comply with procurement requirements to obtain consultant services for geotechnical, materials engineering and testing services. Castle Engineering is being recommended to do the work at the Shirley Field Complex ($112,860.00) and Martin High School Field House ($25,490.00). Carillo & Associates are being recommended for the Early Childhood Centers ($21,550.00) and the Transportation Complex ($26,220.00).
4. Date Description Recommendation Time Period Avail Amt G. April 9, The evaluation committee 2009 Request for Qualification (RFQ) #2009-003 Professional Geotechnical, Materials Engineering and Testing Consultant Services Construction Department recommends renewing RFQ #2009-003 Professional Geotechnical, Materials Engineering and Testing Consultant Services to Castle Engineering & Testing as the primary vendor, Carrillo & Associates as the secondary vendor and Terracon Consulting Engineers as the third vendor. Future contracts under this RFQ will be presented to the Board of Trustees for approval as needed. Purchase orders will be processed on an as needed basis. In effect for a period of one year (second) beginning May 12, 2010 and terminating May 13, 2011 with an option to renew for a third (final) year. the expenditure account were One Hundred Sixtysix Thousand Seven Hundred Eighty-seven Dollars ($166,787.00). Purpose: To comply with procurement requirements to obtain consultant services for geotechnical, materials engineering and testing services. 5. Change Orders, Allowance Funds, and Other Project Proposal Contractor Description Amount A. Request for Competitive Utilization of Leyendecker Accept and approve the utilization of the Six Hundred Sealed Bids (RFCSP) contingency Construction, contingency allowance in the amount of Six Ninety Dollars #09-019 Science Labs at allowance. Inc. Hundred Ninety Fifty and Fifty Cigarroa High School, ($690.50) for the required labor, materials, Martin High School and equipment, and supervision to relocate and ($690.50) J.W. Nixon High School replace the existing water line at Nixon High School Science Lab Building site. Purpose: Accept and approve the utilization of the contingency allowance. 6. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount A. 329-00285-051 2008 Carlos Ramirez Staff recommends to approve the tax Seven Hundred Twenty-three Forty-four ($723.44) Purpose: To comply with the Texas Property Tax Code Section 31.11 B. 217-00835-260 2008 and 2009 David Velez Staff recommends to approve the tax Five Hundred Two Dollars and Fifty-three ($502.53)
6. Acct# Tax Year Tax Payer Description Amount C. 334-00507-250 2008 and 2009 Esperanza Arriaga Staff recommends to approve the tax Five Hundred Forty-eight Thirty-eight ($548.38) D. 555-01583-090 2008 and 2009 Rosa E. Padilla Staff recommends to approve the tax E. 104-00161-020 2008 and 2009 Rodolfo Rodriguez Staff recommends to approve the tax F. 804-03021-100 2009 Carrillo Brothers Auto Sales Staff recommends to approve the tax G. 439-00764-010 2009 QSR Burgers, LLC. Staff recommends to approve the tax H. 551-01389-071 2008 and 2009 Jorge L. Rodriguez. Staff recommends to approve the tax Five Hundred Thirty-one Three ($531.03) Seven Hundred Seven Dollars and Thirty-two ($707.32) Two Thousand Thirty-eight Forty ($2,038.40) Three Thousand Six Hundred Fortyfour Dollars and Twentytwo ($3,644.22) Five Hundred Sixty-eight Fifty-four ($568.54)
6. Acct# Tax Year Tax Payer Description Amount I. 552-01405-020 2009 Estella Trevino Staff recommends to approve the tax Six Hundred Seventy-six Sixty-two ($676.62) J. 446-01126- 010; 800-20027-107; 555-01562- 030; 800-20025-110; 105-00218- 060; 800-20025-111; 102-00064- 040; 800-20025-109; 800-20025- 113; 800-20025-112; 557-01689- 100; 105-00218-080; and 218-00896-080 2009 Star Operators Inc. Staff recommends not to approve the request for waiver of penalty and interest charges due to late payment, therefore, non compliance with the Property Tax Code Sections 1.08 and 33.011. Purpose: To comply with the Texas Property Tax Code Sections 1.08 and 33.011. Other Consent Items Two Thousand One Hundred Seventy-five Twenty-five ($2,175.25) 7. Discussion and possible action to approve the second quarterly investment report for the quarter ended February 2010 required by the Public Funds Investment Act. Mr. Alvaro Perez, Chief Financial Officer 8. Discussion and possible action to approve TASB Policy Update 87 affecting (LOCAL) Policies: CH (Local) on Purchasing and Acquisition, DFBB (Local) Term Contracts Nonrenewal, DFE (Local) Termination of Employment Resignation, DI (Local) Employee Welfare, FFAC (Local)Wellness and Health Services Medical Treatment, FB (Local) Equal Educational Opportunity, and FFH (Local) Student Welfare Freedom From Discrimination, Harrasment and Retaliation. Ms. Veronica Castillon, Director of Communications 9. Discussion and possible action to approve a Memorandum of Understanding (MOU) between Laredo Independent School District and the University of Texas Division of Diversity and Community Engagement and the Department of Chemistry and Biochemistry (The ChemBridge Program) at an estimated amount of $27,000.00 for the 2010-2011 school year. Ms. Linda Theret, Executive Director for Curriculum and Instruction
10. Discussion and possible action to approve the sale of laptop computers at market value to the assigned Early College High School seniors meeting graduation requirements. Mr. Carlos Rios, Executive Director for Academic Accountability and Compliance 11. Discussion and possible action to approve the sale of laptop/desktop computers at market value to the employees to which these computers are currently assigned. Mr. Carlos Rios, Executive Director for Academic Accountability and Compliance 12. Discussion and possible action to approve the sale of surplus inventory. Mr. Israel Carrera, Executive Director for Plant, Facilities and Support Services 13. Discussion and presentation on Texas Assessment of Knowledge and Skills (TAKS) Accountability. Ms. Linda Theret, Executive Director for Curriculum and Instruction 14. Discussion and possible action to approve the district textbook committee selection for elementary and secondary English and Spanish Language Arts textbooks. Ms. Linda Theret, Executive Director for Curriculum and Instruction REGULAR AGENDA 15. Update on enforcement of student residency requirements for registration and/or attendance to LISD schools. Mr. George M. Beckelhymer 16. Discussion and possible action to assist with the 2010 census. Mr. George M. Beckelhymer 17. Discussion and possible action on the enforcement of standardized dress code in all schools. Mr. Daniel Rigal 18. Discussion and possible action to instruct the superintendent to explain the method for selecting the professional members on the construction evaluation committee. Mr. John Peter Montalvo 19. Discussion and possible action to develop an e-mail tracking system, including the assignment of a tracking number and affirmation response for items submitted through the internal auditor website. Mr. John Peter Montalvo 20. Update on security at all schools. Ms. Guillermina Montes
Other Agenda Items 21. Discussion and possible action to approve the renewal or non-renewal of non-chapter 21 administrator and special assignment one-year non-certified contracts for the 2010-2011 school year. Possible Closed Session Pursuant to Texas Government Code, Section 551.074(a)(1) Dr. A. Marcus Nelson, Superintendent 22. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section 551.074(a)(1). Ms. Elizabeth G. Henry, Internal Auditor 23. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section 551.074(a)(1). Ms. Elizabeth G. Henry, Internal Auditor 24. Discussion and possible action on Nora Santos suspension proceeding, TEA Docket No. 053-LH- 0110, including discussion with legal counsel. Possible Closed Session Pursuant to Texas Government Code Section 551.074(a) and 551.071(1)(A). Mr. John Kazen
PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 25. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 26. Roll Call 27. Discussion and possible action to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements B. Investment and Interest Report C. Change Order Report D. Disbursement Report Mr. Alvaro Perez, Chief Financial Officer ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 28. Communications 29. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.