The Suffield Township Board of Trustees met at the Administration Building on July 26, 2016 for the purpose of paying the bills of the Township Chairman. Thomas Calcei called the meeting to order at 8:00 PM. Present were Board Members Thomas Calcei, Jeff Eldreth, David Vartenuk, and Township Fiscal Officer Lori Calcei. APPROVAL OF MINUTES It was moved by Mr. Calcei and seconded by Mr. Eldreth to approve the minutes of the June 12, 2016 Budget Hearing and the June 12, 2016 Regular meeting as prepared and submitted by the Fiscal Officer: ACKNOWLEGEMENT 1. The Trustees acknowledged receipt of a letter from the Department of Commerce Division of Liquor Control notifying that all permits to sell alcoholic beverages will expire October 1, 2016. In order to maintain permit privileges, every permit holder must file a renewal application. 2. The Trustee acknowledged receipt of a letter from the Ohio Bureau of Workers Compensation stating that they are referring the claim for William Knapp to the Industrial Commission of Ohio. PALM ROAD PAVING PROJECT It was moved by Mr. Eldreth and seconded by Mr. Vartenuk to award Perrin Asphalt the Palm Road paving project at a cost of &76,000 and to approve a PO to Perrin Asphalt for the &76,000. FIRE CHIEF S REPORT Fire Chief Robert Rasnick reported that the Fire Department had (5) Continuing Ed Classes and the following (65) Calls during the month of: May (30) EMS Calls, (5) Vehicle Accident Calls, (24) Fire Response Calls, (5) Mutual Aid Calls & (1) Water Rescue. ROAD DEPARTMENT REPORT 1. Chip and Seal starting. CEMETARY COMPLAINTS Mr. Eldreth stated that he has received a complaint from Charlie Kline that the tombstones that are located on the hill in the cemetery located on Waterloo Road are becoming overgrown by vegetation again. Mr. Eldreth is going to contact Turfco, who mows that cemetery, to see what if would cost for them to mow around these tombstones. ZONING REPORT 1. Mr. Bey informed the Trustees that he has spoken to a property owner who lives in the Carriage House allotment over a property line dispute. 2. Mr. Bey informed the Trustees that Mr. Trickett still does not believe that the Attorney General has told the
Township to not allow him to have an appeals hearing. Mr. Trickett has informed Mr. Bey that he is going to sue the Township over this situation. 3. There was some discussion about the appearance of the building and property of the abandoned winery located on Martin Rd. 4. Mr. Vartenuk has received more questions from the neighbors of 2412 Sunny Brook Rd. Mr. Vartenuk is going to call the Health Department on this situation. RECYLCE BINS Mr. Eldreth informed the Trustees that if the survey cards come back in favor of curb side recycling the County would not be able to begin this service till the end of November. INSIDE MILLLAGE It was moved by Mr. Calcei and seconded by Mr. Vartenuk to approve the redistribution of our inside millage from 1.00 mills for the Road & Bridge to 0.75 and from 0.50 for the General Fund to 0.75. This will be a decrease of 0.25 from the Road and Bridge and increase of 0.25 to the General Fund. The new distribution will be.075 for the Road and Bridge and 0.75 for the General for a total of 1.50 inside millage. To begin with the taxes collected in 2016 and paid out in 2017. REDISTRIBUATION OF ELECTED OFFICIAL PAY It was moved by Mr. Calcei and seconded by Mr. Eldreth to begin paying the Fiscal Officer s pay as follows: 34% from the General Fund, 33% from the Road Department, and 33% from the Fire Department, to pay 33% of Trustee Calcei from the Fire Department and 33% of Trustee Eldreth from the Road Department. Effective with the pay to be paid on August 9, 2016. RESOLUTION #7-26-16 PROCEED PLACING LEVY ON BALLOT FOR GENERAL FUND Resolution to proceed with placing on the ballot an additional levy for the purpose of a tax in excess of the ten mill limitation pursuant to Ohio Revised Code Sections 5705.19(A); 5705.191; & 5705.25. The Board of Trustees of Suffield Township, Portage County, Ohio met at a regular session, on the 26 day of July, 2016 at the administration, with the following members present: Mr. Calcei; Mr. Vartenuk; Mr. Eldreth: Mr. Calcei moved the adoption of the following resolution: Whereas, on the 26 day of July, 2016, the board of trustees passed a resolution declaring the necessity, for the purpose described in RC 5705.19(A), to place a levy of
a tax in excess of the ten-mill limitation at a rate of 1.00 mill for each one dollar of valuation. Whereas, the Portage County Auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the 1.00 mill additional tax levy will be $139,645.00 for each one hundred dollars of valuation, based on the current assessed valuation of the Township of $139,644,850. Resolved, by the board of trustees, with at least two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of an additional tax levy at the rate of 1.00 mill for each one dollar of valuation, and which amounts to $.100 for each one hundred dollars of valuation, to the electors of Suffield Township. Resolved, that the tax levy will be for 5 years and such levy will include a levy on the tax list commencing in the tax year 2016, and also then for 2017, 2018, 2019, & 2020, first due in calendar year 2017, if approved by a majority of the electors voting thereon. Resolved, that the Township Fiscal Officer is hereby directed to certify, not less than 90 days prior the general election, to the Board of Elections, Portage County, Ohio, a copy of the resolution dated July 26, 2016 along with a copy of this resolution to proceed, together with the certification on the Portage County Auditor, and notify the board of elections to cause notice of the election on the question of levying the tax to be given as required by law. Mr. Vartenuk seconded the motion and the roll was called on the question of its adoption. The vote was as follows: Roll Call: Mr. Calcei-Yes, Mr. Eldreth -No, Mr. Vartenuk Yes MEETING CHANGE It was discussed and agreed upon to move the August 23 meeting to August 30, 2016. PAYMENT OF BILLS It was moved by Mr. Calcei and seconded by Mr. Vartenuk to approve payment of all Wages, Invoices, Bills and/or Committed Obligations as prepared by the Fiscal Officer per warrants No. 41506 through 41527, voucher #588 and 589, and EFT 549-585. Roll Call: Mr. Vartenuk- Yes, Mr. Eldreth - Yes, Mr. Calcei- Yes ADJOURNMENT It was moved by Mr. Calcei and seconded by Mr. Varntuk to adjourn the meeting. (9:30p.m) Roll Call: Mr. Eldreth- Yes-, Mr. Calcei-Yes-, Mr. Vartenuk- Yes
Thomas Calcei, Chairmen Date Lori Calcei, Fiscal Officer David Vartenuk M07262016 Jeff Eldreth