MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting September 26, 2011 7:00 p.m. MINUTES Members in attendance were: Newton Davis, Gordon Einhorn, Sheila Evans, Terry Gilman, Barbara Layne, Pamela Price and Michael Richards. Members not in attendance were: Melvin Fager and David John. Staff/Public in attendance were: Dr. Richard Weinstein, Superintendent of Schools; Dr. Lori Suski, Assistant Superintendent; David Franklin, Assistant to the Superintendent for Finance and Operations; Marie Drazenovich, Director of Assessment and Support Services; Debra Schell and Phyllis Zimmerman, Reporters; Brianna Miller, MAEA Representative; Heidi Zula, Human Resources and Communications Administrator; Rebecca DeLisio, Director of Special Education; Quincy Dukes and Katelyn Flowers, Student Council Representatives; Andrea Holtry, Teacher of the Year; Ashley Houseal, Elementary Teacher; Joshua Bleecher, Computer Technician; Lewis Whittle, Interested Citizen; and Shelley Witmer, Administrative Assistant. Call to Order Ms. Layne called the meeting to order and asked those present to participate in the Pledge of Allegiance and a moment of silent meditation. Roll Call Ms. Layne asked the Secretary, David Franklin, to call the roll. A quorum was present as noted above. Ms. Layne said that Mr. John was absent due to illness and that Mr. Fager was absent due a family activity. Minutes Treasurer s Report Bill Lists Mr. Richards moved and Mr. Gilman seconded a motion to approve the Minutes of the August 22, 2011 School Board Meeting. The vote to approve the motion was 7 to 0. Mr. Einhorn moved and Mr. Richards seconded a motion to approve the Treasurer s Report for July 2011. The vote to approve the motion was 7 to 0. (See Attachment) 1. Mr. Einhorn moved and Ms. Price seconded a motion to approve the "List of Paid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $1,216,657.75 Fund 32 - Capital Reserve Fund $13,716.48 Fund 39 - Capital Projects Fund $0 Fund 51 - Food Service Fund $0
Fund 59 - WMSS Radio Station Fund $308.39 Fund 81 - Student Activities Fund $9,588.98 2. Mr. Einhorn moved and Ms. Evans seconded a motion to approve the "List of Unpaid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $383,405.92 Fund 32 - Capital Reserve Fund $55,427.44 Fund 39 - Capital Projects Fund $1,085.27 Fund 51 - Food Service Fund $228.38 Fund 59 - WMSS Radio Station Fund $2,069.98 Fund 81 - Student Activities Fund $2,564.88 Introduction of Meeting Guests and Presentations Student Comments Dr. Weinstein introduced Quincy Dukes and Katelyn Flowers. The students reported on the activities of Student Council. Brianna Miller, Key Club Advisor, gave a brief report on the activities of the Key Club in the advance of student representatives. Recognitions Dr. Weinstein introduced Andrea Holtry and announced that she was selected as the 2011-2012 Teacher of the Year. Mr. Hruz gave an overview of the dedicated service that Ms. Holtry has provided to the school district. Ms. Holtry came forward to be congratulated by the Board Members. Dr. Weinstein announced that Ms. Holtry was also selected as Teacher of the Year by the Dauphin County Retired Teachers Association and will be recognized this spring. Ms. Holtry thanked the administration and the school board for giving her the opportunity to try new things when educating the students. Dr. Weinstein introduced Rebecca DeLisio and announced that she had participated in the Pennsylvania Fellowship Program for Special Education Leaders. Mrs. DeLisio gave a brief overview of the program and thanked the administration and school board for allowing her the opportunity to participate in this program. Presentations Dr. Suski, Assistant Superintendent, presented an update on the District s Raider Academy. Dr. Suski noted that the Academy opened on August 29, 2011 and that there are currently 16 students enrolled. Dr. Suski indicated that 14 of the 16 students had previously attended a
charter school. Dr. Suski said that discussions will occur this year in the Online Learning Committee about the possibility of training District teachers to serve as online teachers for cyber students through enrolled in the Raider Academy. Marie Drazenovich, Director of Assessment and Support Services, presented the PSSA test results for 2011. Ms. Drazenovich announced that all District schools met Adequate Yearly Progress requirements. Ms. Drazenovich provided detailed information on the results for each school. Ms. Drazenovich provided a preview of the targets for the test in 2012. David Franklin, Assistant to the Superintendent for Finance and Operations, gave an overview of the changes that will occur with earned income tax collection in 2012 as a result of Act 32 legislation. Old Business New Business Public Comment Personnel Committee Report Communications Resignations None None No one came forward at this time. Mr. Einhorn reported for the Personnel Committee. The Minutes from the September 13, 2011 Personnel Committee Meeting were made available as an information item. Mr. Einhorn moved and Mr. Richards seconded a motion to accept the resignations listed below. The vote to approve the motion was 7 to 0. 1. Debra Fischer, Part-Time Non-Instructional Aide, effective August 26, 2011 2. Jared Holland, Substitute Support Staff, effective September 12, 2011 3. Jennifer Acker, Substitute Support Staff, effective September 12, 2011 4. Beth Newton, Life Skills/Multiple Disabilities Personal Care Assistant, effective September 12, 2011 5. Timothy Biesecker, Trades Specialist, effective September 21, 2011 Leave of Absence Requests Mr. Einhorn moved and Mr. Davis seconded a motion to post-approve the leave of absence requests listed below. The vote to approve the
motion was 7 to 0. 1. Michael Garman, Head Custodian - Intermittent FMLA beginning on July 14, 2011 until July 13, 2012 2. Joseph Corsnitz, Head Groundskeeper - Intermittent FMLA beginning on August 1, 2011 until September 8, 2011 3. Sheeba Keiffer, Custodian - Intermittent FMLA beginning on August 10, 2011 until August 9, 2012 4. Mary Ziltz, Teacher - Intermittent FMLA beginning August 23, 2011 until November 1, 2011 5. Luke Copenhaver, Teacher - Intermittent FMLA beginning on or about September 23, 2011 until on or about November 18, 2011 6. Elizabeth Strite, Teacher - FMLA beginning on or about November 4, 2011 until on or about February 3, 2012 Change of Employment Status Mr. Einhorn moved and Ms. Price seconded a motion to change the employment status of the individuals listed below. The vote to approve the motion was 7 to 0. 1. Jody Coble from Life Skills/Multiple Disabilities Personal Care Assistant to Learning Support Instructional Aide effective September 22, 2011 at a rate of $10.17 per hour as a result of a change in job responsibilities. 2. Ashley Christe from substitute support staff to Life Skills/Autistic Support Personal Care Assistant at an hourly rate of $10.24 per hour to fill a newly created position due to student needs effective October 11, 2011. Employment Mr. Einhorn moved and Mr. Gilman seconded a motion to approve the employment of the individuals listed below pending submission of all required clearances. The vote to approve the motion was 7 to 0. 1. Lisa Huber as a Part-Time Non-Instructional Aide at an hourly rate of $10.17 per hour to fill a budgeted position created due to the removal of certain non-instructional duties from professional staff members effective September 20, 2011 2. Heather Seibert as a Life Skills/Multiple Disabilities Long-Term Substitute Personal Care Assistant at an hourly rate of $10.17 per hour to fill a vacancy created by the resignation of Beth Newton effective October 11, 2011 until the end of the 2011-
2012 school year. Mr. Einhorn moved and Ms. Evans seconded a motion to approve the employment of individuals on the attached listings as substitutes for the 2011-2012 school year, pending submission of all required clearances. The vote to approve the motion was 7 to 0. (See Attachments) Academic Affairs Committee Report Communications Employment Ms. Price reported for the Academic Affairs Committee. The Minutes from the September 13, 2011 Academic Affairs Committee Meeting were made available as an information item. Ms. Price moved and Mr. Richards seconded a motion to employ Rebecca Richards and Rachael Ruiz in the High School office at an hourly rate of $7.25 as part of the senior work experience program. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. Davis seconded a motion to post-approve the employment of the individuals on the listing attached to the agenda as co-curricular and extra-curricular personnel for the 2011-2012 school year, pending submission of all required clearances. The vote to approve the motion was 7 to 0. (See Attachment) Agreements Ms. Price moved and Mr. Einhorn seconded a motion to approve the agreements listed below. The vote to approve the motion was 7 to 0. 1. Pennsylvania Psychiatric Institute and MASD to cooperate in the provision of educational and social services during the 2011-2012 and 2012-2013 school years. 2. MASD to provide Keystone Service Systems Inc. Capital Area Head Start with classroom space at the Fink Elementary School from August 24, 2011 until June 30, 2012 with no fees being charged. Memorandums of Understanding Ms. Price moved and Mr. Richards seconded a motion to approve or post-approve the memorandums of understanding listed below. The vote to approve the motion was 7 to 0. 1. Capital Area Intermediate Unit to act as the fiscal agent for MASD for the expenditure of Title III grant funds during the 2011-2012 school year. 2. Communities in Schools of Pennsylvania to conduct the 2011 PA
Youth Survey for MASD. Field Trips Ms. Price moved and Mr. Richards seconded a motion to approve the field trip listed below. The vote to approve the motion was 7 to 0. 1. Janet Zeager and 8 students to Widener University on Wednesday, October 26, 2011 for the "Build a Better Mousetrap" engineering competition. The cost of one substitute teacher will be required. School Calendar Athletic/Activities Committee Report Communications Contracts Approvals Buildings & Grounds Committee Report Communications Ms. Price moved and Mr. Davis seconded a motion to approve revisions to the 2011-2012 school calendar to change the date of the fall elementary conferences and reduce the length of the Thanksgiving holiday because of the school closure due to events associated with flooding in the District. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Gilman reported for the Athletic/Activities Committee. The Minutes from the September 15, 2011 Athletic/Activities Committee Meeting were made available as an information item. Mr. Gilman moved and Mr. Richards seconded a motion to postapprove official's contracts with the individuals on the listing attached to the agenda for the 2011-2012 school year. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Gilman moved and Mr. Richards seconded a motion to affirm the retirement of football Jersey #20, worn by Harvey "Tony" Colston, from both practice and game play. The vote to approve the motion was 7 to 0. Mr. Richards reported for the Buildings & Grounds Committee. The Minutes from the September 15, 2011 Buildings & Grounds Committee Meeting were made available as an information item. Use of Facilities Mr. Richards moved and Mr. Einhorn seconded a motion to approve or post-approve the use of facilities listed below. The vote to approve the motion was 7 to 0.
1. Use of Reid Elementary School LGI Room by Girl Scout Troop 11045 (Category 2) for meetings on Tuesdays from September 20, 2011 through May 22, 2012 from 3:15 p.m. until 5:30 p.m. Facility fees and personnel fees are not required. 2. Use of Kunkel Elementary School Cafeteria by New Birth of Freedom Council Boy Scouts (Category 2) for Cub Scout sign-up on Wednesday, September 21 from 6:00 p.m. until 8:00 p.m. Facility fees and personnel fees are not required. 3. Use of Middle School Library by Performance Learning Systems (Category 5) for graduate courses on the following Saturdays - September 24, October 1, October 8, October 22, November 5, November 12, November 19, and December 3, 2011 and January 14, January 28, February 11 and February 25, 2012 from 8:00 a.m. until 5:30 p.m. and on the following Tuesdays - October 4, October 18, November 8 and November 15, 2011 and January 24 and February 21, 2012 from 5:30 p.m. until 9:30 p.m. Facility fees will be charged. Personnel fees are not required. 4. Use of Fink Elementary School Parking Lot by Middletown Police Department (Category 3) for paper shredding event on Friday, September 30, 2011 from 11:00 a.m until 2:00 p.m. Facility fees and personnel fees are not required. Agreements Mr. Richards moved and Mr. Gilman seconded a motion to grant postapproval to apply for gasoline procurement cards through the Gulf Fleet Card program. The vote to approve the motion was 7 to 0. Mr. Richards moved and Ms. Evans seconded a motion to approve an agreement with the Pennsylvania Economy League to analyze the demographic and community growth patterns in the District at a cost of $15,900 for the development of a six-year strategic plan as required by PDE. The vote to approve the motion was 7 to 0. Contracts Mr. Richards moved and Mr. Einhorn seconded a motion to approve or post approve the contracts listed below. The vote to approve the motion was 7 to 0. 1. G. R. Sponaugle to expand the scope of the electrical contract because of omitted items on the architect's drawings for the Kunkel Vertical Platform Lift project at a cost of $6,162 using Costars pricing and Capital Reserve Funds 2. Barton Associates to provide professional engineering services for the High School boiler replacement project at a cost of
$44,000 3. Barton Associates to provide commissioning services for the High School boiler replacement project at a cost of $4,200 Equipment Purchases Mr. Richards moved and Mr. Gilman seconded a motion to purchase a surge suppressor for the Reid Elementary School lighting from the Hite Company at a cost of $11,004.43 using Costars pricing and Capital Reserve Funds. The vote to approve the motion was 7 to 0. Construction Projects Mr. Richards moved and Mr. Gilman seconded a motion to confirm verbal application with PDE for a non-reimbursable construction project for the replacement of the High School boilers at an estimated cost of $850,000 using Capital Reserve Funds under the emergency project provision (PDE-3074b) due to the flooding in the boiler room. The vote to approve the motion was 7 to 0. Mr. Richards commented that the project will replace the High School s original boilers, which are approximately 50 years old, with energy efficient boilers that conform with the District s facilities improvement plan. Mr. Richards also noted that the District anticipates that a portion of the cost of the project will be covered by its insurance policy. Bids Finance/Operations Committee Report Communications Resolutions Agreements Mr. Richards moved and Ms. Price seconded a motion to award the bid for the purchase and delivery of replacement High School boilers to Edwin L. Heim Co. at a cost of $248,680 using Capital Reserve funds and insurance proceeds. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Einhorn reported for the Finance/Operations Committee. The minutes from the September 20, 2011 Finance/Operations Committee Meeting were made available as an information item. Mr. Einhorn moved and Ms. Evans seconded a motion to adopt the resolution authorizing the Board Secretary to act on behalf of the school district and to execute forms and documents related to obtaining disaster relief funds for the Tropical Storm Lee disaster declaration. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Einhorn moved and Ms. Price seconded a motion to approve an agreement with CVS Pharmacy, Inc. to provide influenza vaccinations to District staff at a fee to be paid by the employee with no cost to the
District. The vote to approve the motion was 7 to 0. Exonerations Approvals Polices Mr. Einhorn moved and Mr. Richards seconded a motion to approve the exoneration of the 2011 real estate tax bills on the listing attached to the agenda for the reasons noted. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Einhorn moved and Mr. Davis seconded a motion to approve Tammy L. Meyers as a contracted school bus driver for the 2011-2012 school year. The vote to approve the motion was 7 to 0. Mr. Einhorn noted that the following policies were presented for first reading: 1. Policy #618 - Activity Accounts 2. Policy #622 - GASB Statement 34 3. Policy #706.1 - Disposal of Obsolete/Outdated Equipment 4. Policy #800 - Records Management Representatives Dauphin County Technical School Harrisburg Area Community College Olmsted Regional Recreation Board Mr. Davis said that the Dauphin County Technical School was pleased with the beginning of school and there has been an increase in the number of tuition students. Ms. Layne said the meeting to be held on September 27, 2011 has been rescheduled to October. Ms. Layne commented that the pool had a successful summer. Ms. Layne said due to the flood a lot of cosmetic work will need to be done. Ms. Layne said that they were able to remove much of the equipment before the flooding occurred. Ms. Layne said that they will start a swim team next year and give swimming instructions. PSBA Liaison Superintendent s Report The representative had nothing to report at this time. Dr. Weinstein congratulated Ms. Holtry and Ms. DeLisio and thanked Ms. Drazenovich, Dr. Suski and Mr. Franklin for their presentations.
Dr. Weinstein announced that there will be a PSBA conference in October and any board member wishing to attend should contact him. Roundtable Ms. Price, Mr. Einhorn, Mr. Richards, Mr. Gilman and Mr. Davis congratulated Ms. Holtry and Mrs. DeLisio and thanked the faculty and administration for the help provided to flood victims. The board members commented that it was great to see the staff come together in a time of need. Board members thanked the maintenance staff for their work on the boiler room at the High School. Dr. Weinstein commented that Mr. Meiser showed great dedication to the needs of the District and drove back and forth between the District and his reserve duties. Ms. Evans congratulated the student council for getting so many students to attend the dance. Ms. Layne echoed everyone s comments and noted that she believes that the staff offered assistance during the flooding that was unprecedented. Adjournment Mr. Richards moved and Mr. Einhorn seconded a motion to adjourn. The vote to approve the motion was 7 to 0. The meeting adjourned at 7:57 p.m. ATTEST: David A. Franklin, Secretary Sep2611min