The Corporation of the Township of Plummer Additional RR # 2, 38 Railway Crescent Bruce Mines ON POR ICO Tel: (705) 785-3479 Fax: (705) 785-3135 email:plumtwsp@onlink.net Minutes Dec. 2, 2015 Regular COUNCIL MEETING Council Chambers Present: Mayor~ Beth West; Council~ Mike Jones, Tasha Strum, Boris Koehler, Carl Mackenzie; Staff~ RWF Kelly Belisle-Greer, Deputy-Clerk Gina Marie Wilson Observers: Allan Beilhartz Call to Order 6:00 pm 1. ADDENDUM TO THE AGENDA Resolution 2015-291 Mike Jones Boris Koehler BE IT RESOLVED THAT this Council approves the Addendum to Agenda as follows: a) Pascuzzi & Berlingieri (survey vs. map) Ledyit Line (under 5cii) b) Bill Gunn - Council Table (under 7f). 2. DECLARATION OF PECUNIARY INTEREST - none declared Move to Agenda Item #4 Adoption of Minutes 3. PUBLIC PRESENTATIONS: 6:30 pm a) Gaston Lavigne Blind River District Health Centre Pre- Capital Submission for Thessalon Hospital Site ~ N.B. - Mr. Lavigne did not attend the meeting 4. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS Resolution 2015-292 Tasha Strum Carl Mackenzie BE IT RESOLVED THAT this Council approves the minutes of November 18, 2015 (Regular) meeting, and the November 24, 2015 (Special) meeting. REPORTS: MUNICIPAL STAFF REPORTS ~ 6:05 pm 5. Roads Working Foreman (RWF) ~ (K. Belisle-Greer) a) RWF Report Nov 7 th 27 th Councilor MacKenzie identified concerns with OPP detouring traffic through the Township during a recent closure of Hwy 17; OPP did not notify the Township; as such, proper road detour signs were not posted. Staff was directed to contact OPP and work for clarity on this process. b) Transport Safety Rail Safety Huron Central Rail Inspection safety concerns: Webbwood Subdivision between mile 175 & mile 77.03 c) Plow Turnaround Ledyit Line i. Insurance email (Nov 26) ii. Pascuzzi & Berlingieri - email P. Berlingieri Nov 27/2015 The following resolution was read and WITHDRAWN: WHEREAS the plow turnaround on Ledyit Line Road (near Nelsons) is presently where Possamai Construction is requesting an entrance to their property, and; WHEREAS Possamai is anticipating fencing their property, and; WHEREAS a survey of this property is anticipated to be $3,000-$3,500; BE IT RESOLVED THAT this council approves. As per recommendation from legal, staff was directed to consult with Possamai Construction with regard to establishing the details of a licensing agreement for the use of land for a plow turn around d) Ledyit Line Maintenance discussion Council directed staff to send a letter to Mr. Ledyit confirming that there will be no winter maintenance past Civic Address 304 for the Winter 2015/2016
Minutes Dec 2, 2015 Page 2 of 5 Council directed staff to provide a summary of all information and advice given to council to date on this matter to be used to develop a long term solution at the January meeting Kelly Belisle-Greer left the meeting at 6:54 p.m. 6. Planning & By-law Enforcement (R. LeBlanc) 7. Clerk/Treasurer/Tax Collector ~ (V. Goertzen-Cooke) a) OMPF 2016 Allocation = $473,700 b) Insurance Renewal for 2016 Resolution 2015-293 Boris Koehler Carl MacKenzie BE IT RESOLVED THAT this council approves the Insurance renewal with Algoma Insurance Brokers Ltd. in the amount of $42,069.00 for 2016. c) Waterfront Regeneration Trust 2016 Partnership $500 (CF from Nov mtg) Not tabled, no further discussion d) Business Retention & Expansion Webinar (free) reminder Dec 8 1:30-2:30 pm e) Rural Economic Development Program Funding Model [cf from last mtg]; No further action f) Table for Council Chambers Resolution 2015-294 Boris Koehler Carl MacKenzie WHEREAS Bill Gunn has advised of additional costs for the construction of the council boardroom table; BE IT RESOLVED THAT this council approves the $2,000 fee for the materials, building, and delivery of a boardroom table. 8. Community Fire Safety Officer: a) CFSO - No applications Council authorized staff to approach an individual already under contract to the Township regarding this position 9. Community Emergency Management Program ~ (C. MacKenzie ) a) Training complete for 2015 The compliance report was signed by Mayor B. West & Councilor C. MacKenzie 10. Animal Control: n/a COMMITTEE REPORTS: 11. Health Centre ~ (B. Koehler) 12. Recreation ~ (T. Strum & B. Koehler) a) 2016-17 ON Sport & Recreation Communities Fund No further action at this time b) Insurance Requirement [to check on the building] Information from the insurance company confirmed that the Centennial arena should be checked daily with consideration given to utility services under both summer and winter conditions (I.E. freezing of plumbing systems and electrical safety standards). Also recommended a cleared path to the arena should be maintained in the event of a fire or other catastrophic occurrence that could give rise to a claim. Council directed staff to advertise the new location of the fitness center in the arena board room after it was confirmed that such use would not put us in contravention of the MOL requirement to address the mold issue in the Zamboni area of the building Discussion with Alan Beilhartz Re.: water turn off for the plant room: Mr. Beilhartz advised council that, as someone who assisted with building the arena, he was aware that on-going heaving problems would continue to be encountered as the water line to the plant room was above grade, thus subject to freezing
Minutes Dec 2, 2015 Page 3 of 5 Further discussion of council focused on how best to preserve this important community asset Resolution 2015-295 Boris Koehler Carl MacKenzie BE IT RESOLVED THAT this council supports the installation of a frost proof yard hydrant to isolate the water that goes to the plant room, preventing the water from freezing thus preserving the asset and cut heating costs. Staff is direct to obtain 2 quotes and to proceed ASAP if the amount is under $2,000.00 and we request financial support from the Town of Bruce Mines. c) Arena Manager Report i) Storage email from R. Romberg (Nov 27, 2015) d) Further updates from Joint Mtg none available at this time 13. Tri-Neighbours & Waste Management ~ (C. MacKenzie) a) Minutes Oct. 14 14. Cemetery ~ (T. Strum) a) Cemetery Program-Stone Orchard quote. Staff were pleased with demonstration of the program; the quote for the program, provided after the demonstration, is prohibitive: $13,200.00. Staff is hoping to obtain a demonstration and quote from the providers of our tax program for an affordable cemetery program in the new year b) Minutes November 24, 2015 i. Cemetery Software package Point of Clarification: staff have received a quote from Stone Orchard; the product has not been purchased ii. Increased Labourer hours for 2016 iii. Fencing repairs in 2016 Staff will be using information provided by the Cemetery Committee to develop staffing levels and fencing repair costs in the 2016 budget to be approved by both the committee and council c) Grave digger fee paid at site Resolution 2015-296 Boris Koehler Tasha Strum WHEREAS it has been brought to our attention that grieving family members have been directed by some Funeral Homes to pay the grave digger directly at the gravesite following the graveside funeral service; BE IT RESOLVED THAT this council authorizes staff to incorporate the Grave Digger fee into the Township Cemetery By-law to be paid in advance of the funeral and only when the Funeral Home does not incorporate this into their advance fees. 15. Library, Parks & Hall ~ (B. Koehler) a) Bruce Station Hall Renter complaints (Nov 17 & 24th) Resolution 2015-297 Boris Koehler Carl MacKenzie WHEREAS past practice has been to have the Hall Caretaker clean the Bruce Station Hall after an event, and; WHEREAS it has been reported that it also needs an inspection/attention prior to a rental when it has sat unoccupied for a period of time; BE IT RESOLVED THAT this council authorizes the Bruce Station Hall staff to inspect the hall prior to events for cleanliness when there is a break in the rental period. Staff directed to send the renter a letter confirming that council has addressed the matter
Minutes Dec 2, 2015 Page 4 of 5 b) Bruce Station Hall power outage during auction Resolution 2015-298 DEFEATED Boris Koehler Carl MacKenzie WHEREAS there is no back up generator at the Bruce Station Hall, and; WHEREAS the power went out during a function at the Hall Causing inconvenience to the renter, and; WHEREAS the Hall is also designated as the Township Warming/Emergency Center; BE IT RESOLVED THAT this council authorizes staff to investigate generator options for the Township in the New Year. Council wishes to confirm if renters are aware of emergency contacts when renting the hall RWF to confirm for council if the storage of the mobile generator is better placed at the upper garage rather than the main garage c) Library Minutes Nov 7/15 d) Library Minutes Nov 14/15 Resolution 2015-299 Boris Koehler Carl MacKenzie WHEREAS it has been brought to our attention that Library Board has authorized: the termination of the Library CAO Crystal Burch (Reader), and; the Library Chair, Cindy Chisholm to contact the OPP, and; the hiring of a temporary accountant, and; WHEREAS the Library is publically funded by the Town & Township; BE IT RESOLVED THAT this council requests that the Library Board works closely with the Town and Township to review/revise their policies and procedures. Councilor B. Koehler noted that the Library Board has a number of procedures in place but that they were not being followed 16. Health and Safety ~ (M. Jones) 17. Personnel 18. Other: 19. UNFINISHED BUSINESS: 20. NEW BUSINESS: 21. DISBURSEMENTS: Resolution 2015-300 Tasha Strum Carl MacKenzie BE IT RESOLVED THAT this Council authorizes payment of the following expenditures; for October 2015: General - $283,175.89; Recreation - $23,049.01. 22. BY-LAWS: a) R. Romberg Contract Resolution 2015-301 Boris Koehler Carl MacKenzie BE IT RESOLVED THAT this council gives three readings and approves by-law 2015-44 which is a bylaw authorizing the Mayor and the Clerk to enter in to an agreement with Rob Romberg to provide the services of an Arena Facility & Grounds Manager. By-law 2015-06 is hereby rescinded. (NB at the time of the council meeting, the resolution was signed but the Bylaw was not, pending the decision of the Town at their meeting on December 7, 2015). 23. NOTICE OF MOTIONS resln looking for support a) Neebing Municipality - OPP billing & operations model Not tabled, no further action b) Champlain Twsp OPP billing model Resolution 2015-302 Boris Koehler Mike Jones WHEREAS the Township of Plummer Additional s policing costs have increased significantly from; $67,452 in 2014, to $86,493 in 2015, and to $118,430 in 2016;
Minutes Dec 2, 2015 Page 5 of 5 BE IT RESOLVED that this Council supports the Township of Champlain in their efforts to have the Minister of Community Safety and Correctional Services review and reconsider the new OPP Billing model and implement a more equitable formula including an in-depth review of the current expenditures in order to reduce the cost per household. 24 MEMBERS REPORT (on items other than listed above): (COUNCIL MEMBERS) 25. CLOSED SESSION: [identifiable, advice from legal] Resolution 2015-303 Tasha Strum Boris Koehler BE IT RESOLVED THAT this Council proceeds into Closed Session at 9:05 pm to consider the following subject matter in accordance with the Municipal Act: S.239 (2) b) Personal matters about an identifiable individual, including municipal or local board employees; S.239 (2) f) The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Resolution 2015-304 Mike Jones Carl MacKenzie BE IT RESOLVED THAT this Council returns to open meeting at 9:30 pm. Resolution 2015-305 Mike Jones Boris Koehler BE IT RESOLVED THAT this Council approves the closed minutes of November 18, 2015. 26. CONFIRMATORY BY-LAW Resolution 2015-306 Boris Koehler Tasha Strum BE IT RESOLVED THAT this Council passes By-Law 2015-45 being a by-law to confirm the proceedings of the meeting held prior to and on December 2, 2015. 27. ADJOURNMENT: Resolution 2015-307 Carl MacKenzie Boris Koehler BE IT RESOLVED THAT this Council adjourns the Meeting at 9:40 pm to meet again on January 20, 2016 for the regular council meeting, or at the call of the Mayor. Mayor ~ Beth West Deputy Clerk ~ Gina Marie Wilson