The Corporation of the Township of Plummer Additional RR # 2, 38 Railway Crescent Bruce Mines ON POR ICO Tel: (705) 785-3479 Fax: (705) 785-3135 email:plumtwsp@onlink.net Minutes February 17, 2016 Regular COUNCIL MEETING Council Chambers Call to Order 6:00 pm Mayor: Beth West; Councillors: Mike Jones, Carl MacKenzie, Boris Koehler, Tasha Strum Staff: Clerk: Vicky Goertzen-Cooke; Roads Working Foreman: Kelly Belisle-Greer Presenter: Suzanne Faubert-Astles Northern Development Officer 1. ADDENDUM TO THE AGENDA n/a 2. DECLARATION OF PECUNIARY INTEREST none -noted 3. PUBLIC PRESENTATIONS: 6:00 pm a) MNDM Suzanne Faubert-Astles Northern Development Officer : Ministry of Northern Development and Mines distributed Power Point presentation Reviewed Five Funding programs: Strategic Economic Infrastructure Program Northern Community Capacity Building Program Northern Innovation Program Northern Ontario Business Opportunity Program Northern Ontario Internship Program Consultant funding may be allowed look in data base as to what is approved; 6:24 pm Suzanne Faubert-Astles left the meeting 4. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS Resln 2016-43 Beth West Carl MacKenzie BE IT RESOLVED THAT this Council approves the minutes of; January 20, 2016 (Regular), January 27, 2016 (Special Council Meeting) and January 27, 2016 (Joint). CARRIED REPORTS: MUNICIPAL STAFF REPORTS ~ 6:30 pm 5. Roads Working Foreman (RWF) ~ (K. Belisle-Greer) a) RWF Report Jan 15 th to Feb 12 th RWF is in contact with Huron Central Railway regarding crossing improvements & sharing the costs 1995-1 Ton Truck K. Barber noted that it needs an injection pump; estimate $2,000 + installation; council consensus to surplus this truck. Resln 2016-44 Carl MacKenzie Boris Koehler BE IT RESOLVED THAT this Council surpluses the 1-ton Truck #11 as is where is. CARRIED b) Bridges: McLeod Road Bridge replacement (MTO doing the work) replacement/work estimate to be completed in 2017. MTO is presently working on the Centre Line Bridge over the Thessalon River at the North end of Centre Line Road; the work on McLarty Bridge (Gordon Lake) regarding the pad repairs is complete.
Minutes Feb 17, 2016 Page 2 of 7 c) Ledyit Line Road level of maintenance Council reviewed various information and had an in-depth discussion at the last council meeting; no change in the final decision. Resln 2016-45 Tasha Strum Carl MacKenzie WHEREAS much discussion has taken place regarding the level of service on Ledyit Line Road beyond the no-winter maintenance section, and; WHEREAS information/advice has been received for consideration from Land owners, Road Working Foreperson, Legal, Engineering, and planning authorities; BE IT RESOLVED THAT this Council reaffirms that this portion of Ledyit Line Road remains a seasonal road with maintenance as per prior practice on seasonal roads at the Road Working Foreman s and or Council s discretion. Letter to be sent to Mr. and Mrs. Ledyit. CARRIED RECORDED VOTE: Mike Jones Yes, Boris Koehler No, Carl MacKenzie Yes, Tasha Strum Yes, Beth West - Yes 6. Truck replacement (Asset Management Plan) Resln 2016-46 Tasha Strum Carl MacKenzie WHEREAS the 2015 Asset Management Plan included the replacement of the 1998 Ford 9000 Truck with plow, and; WHEREAS the 2016 Asset Management Plan includes that the 1996 International Plow Truck be replaced with a previously owned piece of equipment, and; WHEREAS there is just over $98,000 in Reserves for equipment replacement; BE IT RESOLVED THAT this council authorizes the Road Working Foreperson to tender out for a new plow /sander truck and; FURTHER that this council declares the 1998 Ford 9000 surplus once the new truck is in place and places it up for sale. CARRIED 7:14 pm Kelly Belisle-Greer left the meeting. 7. Planning & By-law Enforcement (R. LeBlanc) a) Building permit summary (Feb 9th) b) FYI Roadways, Navigable water ways, as a Natural Severance (G. Tunnock, Planner Jan 29 th ): c) Zoning Amendment discussion re: allowance for garages to be between the house and roadway on waterfront properties (email Feb 9). i. Feb 8-Feb 9 email (G. Tunnock) ii. Feb 9-Feb 11 email (G. Tunnock & R. LeBlanc, CBO) iii. Staff to contact Glenn Tunnock to draft changes Resln 2016-47 Carl MacKenzie Tasha Strum BE IT RESOLVED THAT this council approves G. Tunnock Consulting to draft for council s review a proposed amendment to the Zoning By-law to reflect an allowance for garages to be built between an approved dwelling and the roadway on lakefront properties; amendment to also take into consideration the Ontario Building Codes. CARRIED
Minutes Feb 17, 2016 Page 3 of 7 8. Clerk/Treasurer/Tax Collector ~ (V. Goertzen-Cooke) a) Taxes Twsp exempt properties Resln 2016-48 Carl MacKenzie Boris Koehler WHEREAS the Township has received notice from MPAC that the following properties have been vested in the Township s name and are now classed as exempt properties; BE IT RESOLVED THAT this council writes off the outstanding taxes in the following amounts; Roll # 005 17601 $ 8,704.60; Roll # 005 17602 $10,606.48; Roll # 003 06603 $ 2,826.21. CARRIED b) Taxes Arrears & Tax Registration Arrears as of Jan 31, 2016 = $241,522.18; 5 properties have been sent for Tax Registration. c) Gas Tax Funding - $39,524.14 - Surface Treatment or other qualifying suggestions? Resln 2016-49 Tasha Strum Carl MacKenzie BE IT RESOLVED THAT this council approves the 2016 Gas Tax funding in the amount of $39,524.14 to be utilized to offset the cost of Surface Treatment projects. CARRIED d) OCIF Formula Base funding $25,000 or other qualifying suggestions? Resln 2016-50 Carl MacKenzie Tasha Strum BE IT RESOLVED THAT this council approves the 2016 Ontario Community Infrastructure Funding in the amount of $25,000 to be utilized to offset the cost of Surface Treatment projects. CARRIED e) Ontario Community Environment Fund deadline March 31 st no further action f) FYI- Charitable Tax Rebate 2015 was given to SnoGlyders; Rydal Bank Historical Society per by-law. g) FYI-Premier s Award for Agri-Food Innovation Excellence Program no further action h) Fees & Charges by-law review; RWF to update Road s fees. 9. Community Fire Safety Officer: a) Bob Thorpe (Office of the Fire Marshall) re: MPP Mike Mantha; Sault Ste. Marie Firefighter cuts comments does not affect Bruce Mines Fire Department b) CFSO no applications - re-advertise 10. Community Emergency Management Program ~ (C. MacKenzie ) n/a 11. Animal Control: n/a COMMITTEE REPORTS: 11. Health & Health Centre ~ (B. Koehler) a) Mtg cancelled to be rescheduled. b) Budget #2 Revised (Feb 9/16) $13,607 Levy Request 12. Recreation ~ (T. Strum & B. Koehler) a) Declare Arena Surplus Resln 2016-51 Boris Koehler Carl MacKenzie WHEREAS the Town of Bruce Mines has cancelled the Joint Recreation Agreement, as well as the Tri-Joint (Agriculture, Bruce Mines & Plummer Additional) Land Use Agreement; BE IT RESOLVED THAT this council declares the jointly held Arena building and surrounding land surplus to the needs of the municipality as described below: Town of Bruce Mines Roll number: 5721 0000 000 4401, #35 Hwy 638, Bruce Mines, ON POR ICO, Plan 5, Range B Lot 7 PT Range A Lot 7 PT RP 1R10237 PTS 1 to 3 PTS 5 to 7 and advertises it for sale through the Town of Bruce Mines. CARRIED RECORDED VOTE: Mike Jones No, Boris Koehler Yes, Carl MacKenzie Yes, Tasha Strum No, Beth West - Yes
Minutes Feb 17, 2016 Page 4 of 7 b) Arena Staff is taking inventory of Recreation Items; Town Resln 2016-39; they are not supporting staff time to further investigate any non-current inventory (i.e. what happened to the curling rocks)? c) Staff to follow up with Town regarding Film Crew interest in utilizing the arena. d) Arena Manager Report (Feb 10, 2016) e) Town Resln 2016-12: notification Jan 26/16 that they have terminated the Tri-Joint Shared Facility Agreement (between Agriculture, Town, and Twsp). f) Arena Fire Plan (Town has signed); comments from Bob Thorpe, Office of the Fire Marshall Resln 2016-52 Carl MacKenzie Boris Koehler WHEREAS Fire Inspection order dated August 11, 2015 under article 7. Div. B-2.8.1.1(1)(a) which notates that a Fire Safety Plan shall be developed and approved by the Chief Fire Official, and a copy of which shall remain in the building, and; WHEREAS a copy of said plan was updated and forwarded for approval in September 2015, and: WHEREAS the Fire Safety Plan has recently been signed by the Fire Inspector Lee Lamoureux. BE IT RESOLVED THAT this council approves the Fire Safety Plan for the Central Algoma Centennial Centre (last update September 23, 2015). CARRIED g) Johnson Twsp Recreation registrations for Summer Recreation Programs Due to the cancellation of the Recreation Agreement and shut down of the Arena; All Staff at the Arena is terminated effective March 31 st ; additionally there will be no summer Recreation Student jobs in 2016; Arrangements have been made with Johnson Twsp to provide Summer Programming via their Recreation Coordinator, Pat O Gorman. Resln 2016-53 Boris Koehler Tasha Strum WHEREAS due to the cancellation of the Joint Recreation Agreement, which includes the Recreation Committee and; WHEREAS the Town of Bruce Mines will only be taking registrations for Bruce Mines children for summer programs, and; WHEREAS there are not enough children in Plummer Additional to field a team for soccer or baseball; BE IT RESOLVED THAT this council approves staff to forward the registrations for Soccer, Baseball, and Swimming to the Township of Johnson for processing/coordinating. CARRIED Resln 2016-defer to next meeting BE IT RESOLVED THAT this council approves a support fee to the Township of Johnson for coordinating the summer recreation programs in the amount of $. h) Johnson Twsp Recreation registrations for programs; All registrations for Summer Programs will still come to the Plummer Twsp Office for processing; but all children will be participating with the Johnson Twsp programs 13. Tri-Neighbours & Waste Management ~ (C. MacKenzie) a) Spring yard clean up free self-haul date May 21 st 9 am 5 pm b) Minutes December 9/15 c) Mayor B. West provided a sample free dump ticket from Johnson Twsp that can be used anytime during the year; staff to forward to Tri-Neighbours to inquire about an allowance to utilize this system in the future. Valid only for the year they are printed; no replacements.
Minutes Feb 17, 2016 Page 5 of 7 14. Cemetery ~ (T. Strum) a) Begg s Funeral Home authorizing agent to collect grave digger fees; Resln 2016-54 Boris Koehler Tasha Strum BE IT RESOLVED THAT this council authorizes Begg s Funeral Home Limited and the Menard Funeral Home in Blind River to act as our agent with families for the collection and disbursement of opening and closing grave fees for the cemeteries noted below; Cloudslee, Sands (Mount Zion), Rock Lake, Plummer, Humphrey (Maple Grove) Cemeteries in Bruce Mines, and; FURTHER permits the funeral homes to place the applicable fees on their contract as a disbursement, with the collected opening and closing fees being remitted to either the Township or Grave Digger directly on the family s behalf. CARRIED b) Minutes Jan 26, 2016 15. Library, Parks & Hall ~ (B. Koehler) a) Next Mtg Feb 18 th @ the Library 7 pm (TBC); b) Town email (Feb 2) re: CRA Concerns Town noted concerns regarding the Library Board contacting former Library CAO Nancy Leindecker (worked at the Library 7 years ago) to inquire with Canada Revenue Agency as to the status of the Source Deductions at the Library. Former Staff person was the only one authorized with CRA to gather the information requested by the Library Board; no subsequent Staff were updated to CRA s system after Mrs. Leindecker left that position; the Library Board has since taken steps to update CRA with the current staff information. c) Financial Status update? Stefannizi s Firm needs letter signed (by the Library Board Chair) to authorized the extra expense of the forensic audit & to prepare the Financial loss statement by the Insurance deadline of April 21, 2016. d) Consensus of Council: Staff to forward the below to the Library Board & Town: Plummer Additional understands that each funding partner is responsible for appointing the Union Public Library Board Members and it is up each council as to whether or not they amend their Appointment By-law. In light of the ongoing investigation of the Library financials, Plummer Additional Council respectfully requests that the sitting Chair, Cindy Chisholm, step down as Chair of the Library Board. e) Board Members Twsp was informed that Candace Howard has resigned. 16. Health and Safety ~ (M. Jones) a) Next meeting Feb 24 th @ 8:15 am b) Superior Health & Safety Conference & Trade Show: March 1-2; SSM; Registration 1 day $239.00 (+HST). The following was tabled but defeated: Resln 2016-defeated Carl MacKenzie Boris Koehler BE IT RESOLVED THAT this council approves Gina Marie Wilson to attend 1 day for the Superior Health & Safety Conference & Trade Show in Sault Ste. Marie: registration fee $239.00 (+HST). DEFEATED Going forward Council requests a brief note indicating the benefits of training requested. Clerk noted that safety issues/concerns are discussed immediately with affected departments and then reviewed in a formal Safety meeting with other staff; the Road Crew host regular tailgate sessions where any safety issues are discussed; Health and Safety Committee meets 3-4 times a year.
Minutes Feb 17, 2016 Page 6 of 7 17. Personnel N/A 18. Other: a) Healthy Kids Project; Meeting Feb 17 th CANCELLED until further notice; Thessalon has withdrawn their Administrative support. b) Mike Mantha MPP 14 Provincial Programs of Recognition c) Budget Meetings to be set up after the annual Audit (March): 19. UNFINISHED BUSINESS: 20. NEW BUSINESS: 21. DISBURSEMENTS: a) Expenditures Jan 1-31, 2016 Resln 2016-55 Tasha Strum Carl MacKenzie BE IT RESOLVED THAT this Council authorizes payment of the following expenditures: For December 2015; a) General $31,137.06 b) Recreation $2,496.98 For January 2016: c) General $82,022.02 d) Recreation $2,908.43 e) Health Centre (Feb 9) $11,496.65. CARRIED b) Financial Statement(s) 22. BY-LAWS: a) Ontario Geospatial Data Exchange (MPAC) Mapping Agreement Resln 2016-56 Boris Koehler Carl MacKenzie BE IT RESOLVED THAT this council gives three readings and approves by-law 2016-08 which is a bylaw to authorize the Mayor and Clerk to enter into an agreement with MPAC for the General Municipal License Agreement for delivery & use of the Ontario Property Assessment Corporation Mapping Data Products. CARRIED b) Municipal Heritage Committee Resln 2016-57 Carl MacKenzie Boris Koehler BE IT RESOLVED that this Council gives three readings and passes by-law 2016-09 being a by-law to establish a Municipal Heritage Committee under Section 28 of the Ontario Heritage Acct R.S.O 1990, Chapter 0.18, as amended. CARRIED 23. NOTICE OF MOTIONS resln looking for support 24 MEMBERS REPORT (on items other than listed above): (COUNCIL MEMBERS) 25. CLOSED SESSION: [identifiable] a) Closed Minutes: Jan 20/16; Rec HR Jan 18/16; Joint Jan 27/16 Resln 2016-58 Tasha Strum Boris Koehler BE IT RESOLVED THAT this Council proceeds into Closed Session at 9:35 pm to consider the following subject matter in accordance with the Municipal Act.S.239 (2)c)A proposed or pending acquisition of land for municipal or local board purposes) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED
Minutes Feb 17, 2016 Page 7 of 7 Resln 2016-59 Mike Jones Carl MacKenzie BE IT RESOLVED THAT this Council returns to open meeting at 9:55 pm. CARRIED Resln 2016-60 Beth West Carl MacKenzie BE IT RESOLVED THAT this Council approves the closed minutes of; January 20, 2016 (Regular) and January 27, 2016 (Joint), and acknowledges the receipt of the Recreation Human Resources Closed Minutes dated January 18, 2016. CARRIED 26. CONFIRMATORY BY-LAW Resln 2016-61 Boris Koehler Tasha Strum BE IT RESOLVED THAT this Council Passes By-Law No. 2016-10, being a by-law to confirm the proceedings of the meeting held prior to and on Feb 17, 2016. CARRIED 27. ADJOURNMENT: Resln 2016-62 Carl MacKenzie Boris Koehler BE IT RESOLVED THAT this Council adjourns the Meeting at 9:58 pm to meet again on March 16, 2016 or at the call of the Mayor. CARRIED Mayor ~ Beth West Clerk ~ Vicky Goertzen-Cooke Next Regular Council Mtg March 16, 2015 @ 6:00 pm @ Council Chambers Acronyms: @ = at ADSAB Algoma District Social Services Administration Board AODA Accessibility for Ontarians with Disabilities Act CAO Chief Administrative Officer CBO Chief Building Official CERB Central Emergency reporting Bureau CF- Carry Forward CFSO- Community Fire Safety Officer CRA Canada Revenue Agency CUPE - Canadian Union of Public Employees FYI for your information Fed Nor Federal Economic Development for Northern Ontario FONOM Federation of Northern Ontario Municipalities Frd forwarded from prior meeting HNWDRRC - Huron Northwest Doctor Recruitment & Retention Committee OCIF Ontario Community Infrastructure Fund OMAFRA Ministry of Agriculture, Food & Rural Affairs OTF Ontario Trillium Foundation Min. - Ministry MNR Ministry of Natural Resources MMAH Ministry of Municipal Affairs and Housing MPAC Municipal Property Assessment Corporation Mtg - Meeting N/A not applicable Rep Representative Resln - Resolution RWF Road Working Foreperson SSM Sault Ste. Marie TSSA Technical Standards and Safety Authority TWSP - Township