REGULAR MEETING AGENDA BOCA RATON CITY COUNCIL MARCH 27, 2018 06:00 PM 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE TO THE FLAG: 3. ROLL CALL: Mayor Susan Haynie Deputy Mayor Jeremy Rodgers Council Member Andrea Levine O'Rourke Council Member Scott Singer Council Member Robert S. Weinroth 4. AMENDMENTS TO THE AGENDA: 5. MINUTES: A. Minutes of the Workshop Meeting of February 26, 2018 Minutes B. Minutes of the Regular Meeting of February 27, 2018 Minutes C. Minutes of the Special City Council Meeting of March 7, 2018 Minutes 6. PROCLAMATIONS/PRESENTATIONS:
7. BOARD APPOINTMENTS (Prior to consideration of motions to approve board appointments, the Mayor shall provide for public comment.) A. Builders Board of Adjustment and Appeals Vacancy Sheet B. Community Advisory Panel Vacancy Sheet and Applications C. General Employees Pension Board Vacancy Sheet D. Marine Advisory Board Vacancy Sheet and Application E. Planning and Zoning Board Vacancy Sheet and Applications F. Police and Firefighters Pension Board Vacancy Sheet and Applications G. Special Magistrate Vacancy Sheet and Applications 8. RESPONSES TO WORKSHOP INFORMATION REQUESTS: 9. CONSENT AGENDA (Prior to consideration of a motion to approve the Consent Agenda, the Mayor shall provide for public comment. Those items removed from the Consent Agenda will be considered immediately following the vote on the Consent Agenda or as otherwise directed by the City Council.) A. Sealed Bids 1) Rehabilitation of the Pretreatment Membrane Pressure Filters; Requested by Utility Services; Florida Design Contractors, Inc.; $2,467,300
2) Replacement of the Carbon Dioxide System; Requested by Municipal Services; TLC Diversified, Inc.; $1,285,900 3) Recycling Site/ Resource Recovery Services; Requested by Municipal Services Recreation Services; Waste Management of Florida Inc.; $153,050 Bids B. Competitive Sealed Proposal 1) Water and Wastewater Telemetry Reliability Upgrade; Requested by Utility Services; Curry Controls Company; $4,752,735 Bid C. Intergovernmental Agreements 1) Vegetation Grapple Dump Trucks (New); Requested by Municipal Services; Nextran Corporation; $1,412,292 2) SCBA Equipment for Fire Rescue; Requested by Fire Rescue Services; Fisher Scientific Company, LLC; $257,746 3) Track Loader (New); Requested by Municipal Services; John Deere Construction Retail Sales; $75,855 4) Dump Truck (Replacement); Requested by Municipal Services; Asbury Jax Ford, dba Coggin Ford; $53,171 Bids D. Change Order 1) Wastewater Collection System Rehabilitation Group C- Cured-In-Place (CIP) Pipe Lining; Requested by Utility Services; Envirowaste Services Group, Inc.; $1,000,000 2) Wastewater Collection System Rehabilitation Group A-Excavated Point Repairs; Requested by Utility Services; Envirowaste Services Group, Inc.; $350,000 3) Original Equipment (OE) Dealer Service; and Parts for Autocar Cab and Chassis; Requested by Municipal Services; K.V. P. Enterprises, dba Expert Diesel; $105,000 Bids E. Exempt 1) Self Insurance Assessment; Requested by City Manager; Florida Department of Financial Services; $73,884
Bid F. Resolution No. 47-2017 A resolution of the City of Boca Raton authorizing the City Manager to execute an interlocal agreement with the Board of County Commissioners, Palm Beach County, for the purpose of accepting funding from the County s FY2017-2018 EMS State grant funds for the purchase of PulsePoint Software; providing for severability; providing for repealer; providing an effective date Resolution No. 47-2017 G. Resolution No. 48-2018 A resolution of the City of Boca Raton authorizing the City Manager to execute Work Order No. 1-MF with Walters Zackria Associates, PLLC for the purpose of professional architectural services for the design of the maintenance facility at Spanish River Park; providing for severability; providing for repealer; providing an effective date Resolution No. 48-2018 H. Resolution No. 49-2018 A resolution of the City of Boca Raton authorizing the City Manager to apply for a grant from the Florida Inland Navigation District Waterways Assistance Program for the purchase of a new dredge for the continuous dredging of the Boca Raton Inlet; authorizing the acceptance of said grant, if awarded; authorizing the expenditure of matching funds for said grant, if awarded; authorizing and directing the City Manager to comply with the terms and conditions of said grant, if awarded; providing for severability; providing for repealer; providing an effective date Resolution No. 49-2018 I. Resolution No. 50-2018 A resolution of the City of Boca Raton authorizing the Mayor to execute Agreement No. 16PB6 with the Florida Department of Environmental Protection for the purpose of providing funding related to permit required postconstruction monitoring following the 2014 North Boca Raton Beach Renourishment Project; providing for severability; providing for repealer; providing an effective date Resolution No. 50-2018 J. Resolution No. 51-2018 A resolution of the City of Boca Raton authorizing the City Manager to execute Work Order No.1 with Mock, Roos & Associates, Inc. for the purpose of design services for stormwater management projects; providing for severability; providing for repealer; providing an effective date Resolution No. 51-2018
K. Resolution No. 52-2018 A resolution of the City of Boca Raton authorizing the City Manager to execute Work Order No. 2 with Mock, Roos & Associates, Inc. for the purpose of design services for stormwater management projects; providing for severability; providing for repealer; providing an effective date Resolution No. 52-2018 L. Resolution No. 54-2018 A resolution of the City of Boca Raton authorizing the Mayor to execute Agreement No. 17PB3 with the Florida Department of Environmental Protection for the purpose of providing funding related to physical monitoring and continuous dredging of the Boca Raton Inlet; providing for severability; providing for repealer; providing an effective date Resolution No. 54-2018 M. Board Resignation A. Meredith Madsen from the Community Advisory Panel Resignation N. Board Minutes Received 1) Community Advisory Panel February 15, 2018 2) Community Appearance Board February 13, 2018 3) General Employees Pension Board February 8, 2018 4) Green Living Advisory Board January 12, 2018 5) Historic Preservation Board January 16, 2018 6) Parks and Recreation Board February 6, 2018 7) Planning and Zoning Board February 8, 2018 8) Police and Firefighters Pension Board January 25, 2018 February 7, 2018 February 22, 2018 9) Special Magistrate July 26, 2017 December 13, 2017 February 22, 2018 Minutes 10. QUASI-JUDICIAL CONSENT AGENDA: (Prior to consideration of a motion to approve the Quasi-Judicial Consent Agenda, the Mayor shall provide for the opportunity for the public to request removal of any resolution for public hearing; the conduct of same will be governed by the quasi-judicial procedures attached to this agenda.)
(If you are planning to speak during any public hearing under listed under Numbers. 11, 12, or 13, please state your name and address for the record and limit your remarks to five (5) minutes. The conduct of any public hearing under Number 11 will be governed by the "quasi-judicial procedures" attached to this agenda.) 11. QUASI-JUDICIAL AND RELATED PUBLIC HEARINGS: A. Resolution No. 43-2018 A resolution of the City of Boca Raton considering an amendment to the Conditional Use and Conditional Commercial Node Master Plan approval (Resolution No. 55-2011) for the Shoppes at Blue Lake, located at 1200 West Yamato Road, to increase the maximum restaurant square footage from 25,000 square feet to 26,287 square feet, and decrease the maximum retail square footage from 25,000 square feet to 23,713 square feet; providing for repealer; providing an effective date (CA-03-06R5) The public hearings on items B. and C. will be conducted contemporaneously as the petitions are related. A separate vote will be taken on each resolution. Resolution No. 43-2018 Drawings B. Resolution No. 44-2018 A resolution of the City of Boca Raton considering a modification to the approved Woodfield Country Club Planned Unit Development (PUD) Master Plan (Resolution No. 15-2015) to authorize expansion of the recreational facilities (and accessory uses to support such facilities) for the Woodfield Country Club Recreation Parcel generally located on approximately 23.45 acres at 3600 and 3650 Club Place; subject to conditions; providing for repealer; providing an effective date (PUD-85-08R3) Resolution No. 44-2018 Drawings C. Resolution No. 45-2018 A resolution of the City of Boca Raton considering tentative plat approval for the Woodfield Country Club Recreation Parcel replat (a replat of all of Parcel P, a portion of Tracts L-10-A and T-5 of Woodfield Country Club, and portions of Golf Course Parcel A and Lake Parcel C of The Enclave at Woodfield Country Club), generally located at 3600 and 3650 Club Place; subject to conditions; providing for repealer; providing an effective date (SUB-17-02) Resolution No. 45-2018 Drawings
12. REGULAR PUBLIC HEARINGS: (Prior to consideration of a motion to approve any matter on the Regular Public Hearings section of the agenda, the Mayor shall provide for public comment.) A. Ordinance No. 5448 An ordinance of the City of Boca Raton amending the Fiscal Year 2017-2018 Budget through the First Budget Amendment; providing for severability; providing for repealer; providing an effective date Ordinance No. 5448 B. Ordinance No. 5449 An ordinance of the City of Boca Raton amending Chapter 2, Administration, Article IV, Departments, Division 3, City Manager s Department, Section 2-328(f), to increase the City Manager s authority to enter into contracts for the purchase of budgeted materials and services to $100,000 and of construction services to $150,000 without prior approval of the City Council; providing for severability; providing for repealer; providing for codification; providing an effective date Ordinance No. 5449 13. REGULAR PUBLIC HEARINGS/SETTLEMENTS: (Prior to consideration of a motion to approve any matter on the Regular Public Hearings/Settlements section of the agenda, the Mayor shall provide for public comment.) 14. INTRODUCTION OF ORDINANCES (Rule 1.13 of the City Code states that the Council shall not grant leave to any person to speak on any ordinance which is listed for the purpose of introduction only.) A. Ordinance No. 5450 An ordinance of the City of Boca Raton amending Chapter 23 Planning and Development, Article IV, Division 5, Section 23-190, Driveways and Off-Street Parking Facilities other than Single-Family and Duplex, Code of Ordinances, amending provisions relating to required vehicle reservoirs for gated developments; clarifying that Section 23-190 does not apply to single-family and duplex residential plots; providing for severability; providing for repealer; providing for codification; providing an effective date (AM- 17-13) Ordinance No. 5450 B. Ordinance No. 5451 An ordinance of the City of Boca Raton amending Chapter 25, Streets and Sidewalks, Article II, Vacation and Abandonment of Streets and Easements, Code of Ordinances, amending and updating procedures for the vacation and abandonment of rights-of-way and special purpose easements, by deleting, revising and/or restating portions of Sections 25-31 25-40, and by creating Sections 25-41 and 25-42, Code of Ordinances; providing procedures for the vacation and abandonment of required rights-of-way and special purpose easements in conjunction with a site plan approval; providing procedures for the administrative abandonment
of non-required rights-of-way and special purpose easements; and providing procedures for the vacation and abandonment of rights-of-way and special purpose easements pursuant to a replat; providing for severability; providing for repealer; providing for codification; providing an effective date (AM-16-02) Ordinance No. 5451 C. Ordinance No. 5452 An ordinance of the City of Boca Raton authorizing a Second Amendment to the Agreement for Purchase and Sale dated November 27, 2017, by and between the City of Boca Raton and G.L. Acquisitions Corporation for the purchase and sale of the City of Boca Raton Municipal Golf Course West, as authorized by Ordinance No. 5410; authorizing a second extension of the inspection period; providing for severability; providing for repealer; providing an effective date Ordinance No. 5452 15. PUBLIC REQUESTS: (If you are planning to speak during public requests, please state your name and address for the record and limit your remarks to five (5) minutes.) 16. RESOLUTIONS AND OTHER BUSINESS: (Prior to consideration of a motion to approve any matter on the Resolutions and Other Business section of the agenda, the Mayor shall provide for public comment.) A. Resolution No. 53-2018 A resolution of the City of Boca Raton objecting to the South Florida Water Management District s C-15 Canal clearing project and stating the City s intent to initiate the conflict resolution procedures of Chapter 164, Florida Statutes; specifying the issues of conflict with the District; providing for severability; providing for repealer; providing an effective date Resolution No. 53-2018 17. QUASI-JUDICIAL PUBLIC HEARINGS/VARIANCES & APPEALS (If you are planning to speak during any of the public hearings under section 17, please state your name and address for the record and limit your remarks to five (5) minutes. The conduct of these hearings will be governed by the quasi-judicial procedures attached to this agenda.) (Prior to consideration of a motion to approve any matter presented under Sections 18, 19 or 20 of the agenda, the Mayor shall provide for public comment.) A. Resolution No. 35-2018 A resolution of the City Council of the City of Boca Raton considering the appeal of a decision of the Builders Board of Adjustment and Appeals (Resolution BBAA-17-92600001) approving variances from the following sections of the City s Code of Ordinances: Section 22-62(2), to allow a finger pier width of eight (8) feet in lieu of the maximum allowable width of six (6) feet; Section 22-62(6) to allow a finger pier to encroach 27.4 feet beyond the maximum encroachment of 45.6 feet (fifteen percent (15%) of the width of the waterway but not
exceeding sixty (60) feet) into a waterway; Section 22-62(7) to allow a finger pier side setback of forty (40) feet in lieu of the required side setback equal to the distance the finger pier extends out into the waterway (73 feet); and Section 22-63(1) to allow a boat lift to encroach fifty-three (53) feet into a waterway in lieu of the maximum encroachment of twenty (20) feet, for the property located at 600 Northeast Fifth Avenue; subject to conditions; providing for repealer; providing an effective date (BBAA-17-92600001) Resolution No. 35-2018 Appellant Submission 18. CITY MANAGER RECOMMENDATIONS AND REPORTS: A. Notification of Emergency Resolution for Seawall Repair 19. CITY ATTORNEY REPORTS: 20. MAYOR AND COUNCIL MEMBER REPORTS: 21. ADJOURNMENT: NOTICES Pursuant to F.S. 286.0105, if any decision of City Council affects you, and you decide to appeal any decision made at this meeting with respect to any matter considered, you will need a record of the proceedings and, for such purposes, you may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This NOTICE is required by State Law. If you desire a verbatim transcript, you shall have the responsibility, at your own cost, to arrange for the transcript. Pursuant to Chapter 2 (Administration), Article VIII (Lobbyist Registration), Sections 2-351 through 2-357, Palm Beach County, Florida, Code of Ordinances, any person who acts as a lobbyist must register at Palm Beach County s Lobbyist Registration site, www.pbcgov.com/legislativeaffairs/lobbying.htm, prior to engaging in lobbying activities before City of Boca Raton staff, boards, committees and/or the City Council, or any member thereof. Quasi-Judicial Public Hearing Procedures 1. Any hearing listed on the agenda as a quasi-judicial public hearing will be conducted pursuant to these rules. This means that the City Council is required by law to base its decision on the evidence contained in the record of this proceeding, which consists of the testimony at the hearing, and on the materials, which are in the official City file on this application at the end of the hearing.
2. At the beginning of the hearing, the members of the City Council will announce for the record any ex parte contacts not previously disclosed in writing and included in the official City file. The name of the person with whom the contact occurred and the subject matter of the discussion will be disclosed. 3. The City Attorney will announce that each applicant/petitioner requesting approval, relief or other action from the City Council, planning and zoning board, community appearance board, or the zoning board of adjustment shall disclose, at the commencement (or continuance) of the public hearing(s), any consideration provided or committed directly, or on its behalf, for an agreement to support, or withhold objection to, the requested relief or action. 4. The City Clerk will administer an oath to all persons who intend to testify at this hearing. Any person who intends to testify at this hearing is asked to fill out a card, which can be found in the rear of the Council Chamber. The purpose of this card is to provide an accurate record of an appearance at this hearing. Please hand the card to one of the clerks in the front of the chamber. 5. The City staff will make an initial presentation. The applicant/petitioner will then make a presentation. During the staff and applicant/petitioner s presentation, only the members of the City Council are permitted to ask questions. 6. After the applicant/petitioner s presentation, all other parties who are present to testify and/or provide written or other evidence for inclusion in the record will be permitted to do so. No person may give/yield time to any other person. During this time, only the members of the City Council are permitted to ask questions. 7. After the staff, the applicant/petitioner and other interested parties have made their presentations, persons will be permitted to cross-examine participants in the hearing, including the staff and the petitioner, in order of their appearance at the hearing. Anyone who testifies at the hearing should remain until the conclusion of the hearing in order to be able to respond to any questions. 8. After the questions have been asked and answered, the applicant/petitioner shall be provided with an opportunity for a brief rebuttal and summary. 9. The Mayor will then declare the public hearing closed, and a motion will be made regarding the matter. The Council will then proceed to discuss the matter and vote on the matter. 10. For purposes of an appeal to the City Council filed by a third party (a party other than the initial applicant), the following clarification is provided: both the appellants (the party who filed the appeal) and the appellee (the party whose interest has been challenged by the appeal) shall be afforded the same rights to an initial presentation, cross-examination and rebuttal as provided to the applicant/petitioner described above. The time allotted to the appellee shall be equal to the total time allotted to the appellants.