Hopkinsville Public Transportation Advisory Committee Regular Meeting October 18, 2018; 4:30 p.m. Hopkinsville Municipal Center Council Conference Room, 1 st Floor 715 South Virginia Street AGENDA 1. Call to Order/Roll Call 2. Administrative Matters A. Approve Minutes September 20, 2018 Regular Meeting (attached) 3. Reports A. Monthly Financial Report (handout) B. Monthly Vehicle Maintenance Report (handout) C. Quarterly Mileage Report (attached) D. Monthly Ridership Reports (attached, emailed) E. Monthly Deviation Reports (emailed) F. Marketing Report (attached) G. Inquiry/Call Log Report (attached) 4. Unfinished Business A. FY18 Bus Grants (K. Johnston) B. FY19 Operations & Bus Grants (K. Johnston) C. PACS Shelter Project (K. Johnston) D. City Shelter Project (N. Durham) E. Pass Donations (K. Johnston) 5. New Business A. Hopkinsville Community College Pass Options (K. Johnston) 6. Committee Member Comments 7. Other 8. Adjourn
MINUTES OF THE HOPKINSVILLE PUBLIC TRANSPORTATION ADVISORY COMMITTEE SEPTEMBER 20, 2018 REGULAR MEETING COUNCIL CONFERENCE ROOM, HOPKINSVILLE MUNICIPAL CENTER A previously and publicly announced regular meeting of the Hopkinsville Public Transportation Advisory Committee was convened at 4:40 p.m., Thursday, September 20, 2018, in the Council Conference Room of the Hopkinsville Municipal Center in Hopkinsville, Kentucky, by Chairman Paul Henson. ROLL CALL Besides Chairman Henson, committee members in attendance were Squire Kenneth Bates, Vonda Gates, Cameron Mitchell, and Dr. Jason Warren. A quorum was present. Also in attendance was Nikki Durham, Administrative Coordinator. Attending from PACS were Kenneth Johnston, Transportation Director, and Alisha Mattice, Administrative Assistant. ADMINISTRATIVE MATTERS Approval of Minutes Squire Bates moved to approve the minutes of the July 19, 2018 regular meeting as presented; seconded by Mr. Mitchell. All members present voted aye. REPORTS Monthly Financial Report Mr. Johnston handed out the financial report and indicated nothing was out of order. Ms. Durham reported PACS raised concerns about budget shortfalls of $50,000 for Hopkinsville Transit services last year at a recent meeting with city officials. She requested that Mr. Johnston update the committee on those concerns and asked how the city could show a surplus and PACS a deficit for a 50-50 match grant. Mr. Johnston explained it was due to reductions in state reimbursements that ran out in November of last year. He added PACS covered the shortfall with its Medicaid surplus. Ms. Durham also asked about increases in monthly reports. Under questioning by Dr. Warren, Mr. Johnston confirmed PACS funding priorities were Hopkinsville Transit and Madisonville Transit. He added, should funding continue to decline, the Nashville Intercity and then JOBS Transportation programs would be the first to go. Regarding fluctuations in monthly reports, Mr. Johnston agreed to check with PACS Finance and report back to the group. Mr. Durham also asked about the VW Settlement through which approximately $19 million was being awarded for fleet maintenance projects. Mr. Johnston indicated he had not yet followed up with the state. Monthly Vehicle Maintenance Report Mr. Johnston handed out and reviewed the report. draft Monthly Ridership Report Chairman Henson noted the system delivered over 1,000 rides every week in August and continued strong rates into September. Ms. Durham reported on Mayor Hendricks request 2
to see reports detailing how often vans needed to be sent to pick up passengers in response to PACS reports of increased instances of over-capacity vehicles. Mr. Johnston indicated PACS was unable to produce written reports at this time but anecdotally occurrences had decreased to four times in August in Hopkinsville compared to eight times in Madisonville. Ms. Durham handed out a summary report of ridership by the hour highlighting instances where more than 200 rides were recorded during a monthly service hour. Monthly Deviation Report Mr. Johnston reported no significant changes in deviations. Ms. Durham clarified that deviations did not include stops along the route. She noted current deviation reports counted such stops as deviations and suggested developing a way to distinguish those from off-route deviations. Marketing Report Ms. Durham reviewed the report in the packet and highlighted a recent job fair event. She noted donating to job seekers four passes valid through the end of the year. She reminded the group transit drivers were invited to take part in headshots at Southern Exposure on October 1. Ms. Durham also handed out the updated joint Hopkinsville Transit/PACS promotional flyer. She also encouraged the group to support Hopkinsville Transit on Facebook and Twitter. Ms. Durham noted awaiting brochures since early August. Mr. Johnston indicated those would be available soon. Dr. Warren asked about helping to distribute the flyer and about the possibility of the college buying year passes. After some discussion, Mr. Johnston agreed to check on how PACS might recommend handling year passes or semester passes. Inquiry/Call Log Report The group reviewed items in the packet. Ms. Durham indicated the only unanswered inquiry related to the visibility of transit maps online. Mr. Johnston responded the issue related to PACS website which was being upgraded similar to Christian County Health Department s new site. Dr. Warren reported on work to update the college s website and noted issues surrounding ensuring websites were ADA accessible for example with the use of PDFs. UNFINISHED BUSINESS FY18 Operations, Bus & Shelter Grants Mr. Johnston indicated there was nothing new to report. FY19 Operations & Bus Grants Mr. Johnston reported the state approved PACS 5339 grant for a new Hopkinsville bus with zero required match. PACS Shelter Project Mr. Johnston reported working to secure needed easements. He added he would meet with the Public Works Director on October 2. 3
City Shelter Project Ms. Durham reviewed the anticipated pad pour and shelter installation schedule and reported required easements were secured for all but the two Walmart sites which had confirmed their interest in having shelters on-site. Advertising Policy Ms. Durham reported the policy draft had been reviewed by the City Attorney. Dr. Warren moved to adopt the Advertising Policy as presented; seconded by Ms. Gates. All members present voted aye. NEW BUSINESS Pass Donations Ms. Durham summarized concerns raised by PACS at a recent meeting and indicated the city agreed to generate reports outlining pass donations and related values beginning in January. Mr. Johnston added the city would buy passes to give away. Ms. Durham noted she did not hear the city agree to that. Mr. Johnston agreed to verify PACS expectations on this issue. COMMITTEE MEMBER COMMENTS None OTHER Mr. Mitchell asked if there were any plans to have an app. Ms. Durham agreed it would be very helpful in developing schedules if the app allowed timestamped data exports. Mr. Johnston indicated buses had GPS systems but did not allow data exports due to expense. ADJOURN Ms. Gates moved to adjourn at 5:55 p.m.; seconded by Squire Bates. There being no further business to come before the committee, all members present voted aye. Respectfully Submitted: Nikki Durham Administrative Coordinator 4
Hopkinsville Transit Quarterly Vehicle Mileage July to September 2018 July H01: 186,429 H02: 178,249 H03: 113,674 August H01: 190,297 H02: 183,734 H03: 119,148 September H01: 194,723 H02: 187,787 H03: 121,322 5
HOPKINSVILLE TRANSIT SUMMARY RIDERSHIP REPORT 2015 Total 2016 Total 2017 Total 2018 Total Riders YTD 2015 Riders YTD 2016 Riders YTD 2017 Riders YTD 2018 Jan 2 6 109 516 634 773 Jan 9 13 206 544 845 696 Jan 16 20 161 296 882 497 Jan 23 27 260 486 897 935 Total Jan 736 736 1,842 1,842 3,258 3,258 2,901 2,901 Jan30 Feb 3 241 583 1,037 912 Feb 6 10 248 491 958 913 Feb 13 17 22 488 949 926 Feb 20 24 247 510 919 895 Total Feb 758 1,494 2,072 3,914 3,863 7,121 3,646 6,547 Feb 27 Mar 3 166 556 909 932 Mar 6 10 306 489 980 902 Mar 13 17 294 520 937 905 Mar 20 24 305 471 942 838 Mar 27 31 1,071 2,565 506 920 859 Total Mar 2,542 6,456 4,688 11,809 4,436 10,983 320 Apr 3 7 354 509 1,020 984 Apr 10 14 323 536 988 835 Apr 17 21 375 534 879 866 Apr 24 28 377 527 902 914 Total Apr 1,749 4,314 2,106 8,562 3,789 15,598 3,599 14,582 May 1 5 401 578 3RD ROUTE 974 992 May 8 12 351 548 915 1,048 May 15 19 389 568 887 1,019 May 22 26 300 579 882 972 Total May 1,441 5,755 2,273 10,835 3,658 19,256 4,031 18,613 May 29 Jun 2 494 506 792 713 Jun 5 9 436 591 856 828 Jun 12 16 408 644 944 916 Jun 19 23 425 658 866 992 Jun 26 30 1,763 7,518 751 898 983 Total Jun 3,150 13,985 4,356 23,612 4,432 23,045 330 Jul 3 7 474 562 663 768 Jul 10 14 428 688 793 909 Jul 17 21 470 751 927 951 Jul 24 28 512 718 886 967 Total Jul 2,214 9,732 2,719 16,704 3,269 26,881 3,595 26,640 6
HOPKINSVILLE TRANSIT SUMMARY RIDERSHIP REPORT 2015 Total 2016 Total 2017 Total 2018 Total Riders YTD 2015 Riders YTD 2016 Riders YTD 2017 Riders YTD 2018 Jul 31 Aug 4 537 794 922 1,056 Aug 7 11 517 831 885 1,093 Aug 14 18 512 872 978 1,072 Aug 21 25 449 830 765 1,111 Total Aug 2,015 11,747 3,327 20,031 3,550 30,431 4,332 30,972 Aug 28 Sep 1 481 747 881 1,089 Sep 4 8 439 578 789 944 Sep 11 15 493 726 954 1,006 corrected Sep 18 22 502 665 957 1,067 Sep 25 29 556 725 975 1,040 Total Sep 2,471 14,218 3,441 23,472 4,556 34,987 5,146 36,118 Oct 2 6 502 756 937 1,233 Oct 9 13 531 749 969 Oct 16 20 541 732 871 Oct 23 27 525 798 874 Total Oct 2,099 16,317 3,035 26,507 3,651 38,638 1,233 37,351 Oct 30 Nov 3 474 846 1,027 Nov 6 10 490 873 975 Nov 13 17 491 825 1,013 Nov 20 24 366 592 714 Total Nov 1,821 18,138 3,136 29,643 3,729 42,367 0 37,351 Nov 27 Dec 1 517 827 988 Dec 4 8 484 797 995 Dec 11 15 399 772 873 Dec 18 22 327 787 895 NEW ROUTES Dec 25 29 288 605 591 Total Dec 2,015 20,153 3,788 33,431 4,342 46,709 0 37,351 Total to date by year 20,153 33,431 46,709 37,351 Total to date 20,153 53,584 100,293 137,644 Ave monthly ridership 1,679 2,786 3,892 3,841 Last updated 10/11/18 7
Organization Delivered Brochure Flyer Cabinet for Health & Family Services 9/25/2018 25 Wise Staffing 9/25/2018 25 Talent Force 9/25/2018 25 Staff Easy 9/25/2018 25 Quality Personnel 9/25/2018 25 Manpower 9/25/2018 25 Elwood Staffing 9/25/2018 25 Crown Services 9/25/2018 25 Career Center/Western KY Reentry Council Job Fair 9/20/2018 15 Transit Committee 9/14/2018 16 Hopkinsville Parks & Recreation 8/10/2018 10 City Hall 8/10/2018 25 Civitan/Pennyroyal Center 8/9/2018 25 Career Center 7/16/2018 35 Cabinet for Health & Family Services 7/16/2018 50 Wise Staffing 7/16/2018 25 Talent Force 7/16/2018 25 Staff Easy 7/16/2018 25 Quality Personnel 7/16/2018 25 Manpower 7/16/2018 25 Elwood Staffing 7/16/2018 25 Crown Services 7/16/2018 25 Community Friends Back to School Bash 7/9/2018 10 West KY State Fair 6/22 30/2018 100 Cabinet for Health & Family Services 6/11/2018 50 Wise Staffing 6/11/2018 25 Talent Force 6/11/2018 25 Staff Easy 6/11/2018 25 Quality Personnel 6/11/2018 25 Manpower 6/11/2018 25 Elwood Staffing 6/11/2018 25 Crown Services 6/11/2018 25 Aaron McNeil 6/6/2017 150 Cabinet for Health & Family Services 4/25/2018 50 Wise Staffing 4/13/2018 15 Talent Force 4/13/2018 15 Staff Easy 4/13/2018 15 Quality Personnel 4/13/2018 15 Manpower 4/13/2018 15 Elwood Staffing 4/13/2018 15 Crown Services 4/13/2018 15 Hopkinsville International Festival 3/23 24/2018 14 Career Center Reentry Job Fair 2/27/2018 30 Cabinet for Health & Family Services 2/27/2018 75 Wise Staffing 2/27/2018 25 Talent Force 2/27/2018 25 Staff Easy 2/27/2018 25 Quality Personnel 2/27/2018 25 Manpower 2/27/2018 25 Elwood Staffing 2/27/2018 25 Crown Services 2/27/2018 25 Cabinet for Health & Family Services 1/18/2018 50 Dec 2014 Dec 2015 4,303 100 Jan 2016 Dec 2016 4,390 233 Jan 2017 Dec 2017 3,712 72 Jan 2018 Dec 2018 1,555 5 Total 13,960 410 8
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Nikki Durham From: Christy Malloy <christy.malloy@pacs-ky.org> Sent: Thursday, October 4, 2018 8:14 AM To: Nikki Durham Cc: Ken Johnston; kristine george (PACS) Subject: Re: Hopkinsville Transit Orange Route Halted due to Accident Oct 3, 2018 Just to clarify, all routes are running and running on schedule this morning. We are currently using a sub bus this morning on the Red Route temporarily. Christy Malloy Hopkinsville Transit From: Nikki Durham <ndurham@hopkinsvilleky.us> Sent: Thursday, October 4, 2018 8:09:08 AM To: Christy Malloy Cc: Ken Johnston; Kristine George; Carter Hendricks; Troy Body; Paul Henson Subject: RE: Hopkinsville Transit Orange Route Halted due to Accident Oct 3, 2018 Which route are we not running? Nikki Durham (270) 890 0215 office From: Christy Malloy [mailto:christy.malloy@pacs ky.org] Sent: Thursday, October 4, 2018 8:08 AM To: Nikki Durham <ndurham@hopkinsvilleky.us> Cc: Ken Johnston <ken.johnston@pacs ky.org>; kristine george (PACS) <kristine.george@pacs ky.org>; Carter Hendricks <chendricks@hopkinsvilleky.us>; Troy Body <troy.body@hopkinsvilleky.us>; Paul Henson <pnhenson@newwavecomm.net> Subject: Re: Hopkinsville Transit Orange Route Halted due to Accident Oct 3, 2018 We have just one sub bus running at the moment... hopefully soon we will have all three transit buses back on the road Christy Malloy From: Nikki Durham <ndurham@hopkinsvilleky.us> Sent: Wednesday, October 3, 2018 7:17:46 PM To: Christy Malloy Cc: Ken Johnston; Kristine George; Carter Hendricks; Troy Body; Paul Henson Subject: Re: Hopkinsville Transit Orange Route Halted due to Accident Oct 3, 2018 Thanks for the update, Christy. I think I noticed another sub bus running earlier today. Will we have two sub buses tomorrow? On Oct 3, 2018 7:05 PM, Christy Malloy <christy.malloy@pacs-ky.org> wrote: 1 10
October 3, 2018 Hopkinsville Transit Orange Bus Route was unexpectedly delayed when a vehicle hit the transit bus in the Neighborhood Walmart at the 4 pm hour this evening. Due to the necessity of waiting for law enforcement assistance, the bus was off route for the remainder of the evening. With the aid of PACS Transportation the passengers that were delayed or not able to be picked up on the routes were delivered to their destinations at the 5 pm hour. Thankfully there was no severe damage and no one was hurt. If there are any questions please let me know Thanks, Christy Malloy Hopkinsville Transit 2 11