COMMISSIONERS COURT JUNE 2014 TERM ON THIS THE 23 RD DAY OF JUNE 2014, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO- WIT : MIKE URIEGAS COMMISSIONER PCT. 1 FRANCISCO G. PONCE COUNTY JUDGE JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX- OFFICIO CLERK OF COMMISSIONERS COURT VISITORS SIGNED- IN: Mario A Chavez James E. Cabello Domenica Granados Gracie Perez Luis A. Perez Luciano Quintanilla Alfredo Martinez Eloy F. Rodriguez, Sr Sonia Guerrero Alberto Esquivel Luis Gurrola Maricela G. Gonzalez Jose Calzada Mary Sandoval Estanislado Z Martinez Daniel M Gonzalez Joe Koch Marion Boyd Ernest Flores III Carlos Pereda OTHER VISITORS: Angel Perez Gracie Perez Benjamin Factor Orvando Freeman THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO- WIT : 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order [10:00 AM]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/a quorum present and the absence of Commissioner Pct. 3 Juan R. Carmona so duly noted for the record. 1.4 PUBLIC COMMENT a) Benjamin Factor- TRZ Zones, RE:- - update on Agreement w/txdot ($6.7M grant),i.e., working w/dan Hejl this week on certification points to send out which is needed to start expenditures July 15 to submit first reimbursement for county (30- day turnaround time)- - - are also compiling engineering costs b) Rodrigo Jaime- Commsr. Pct. 4, RE:- - 1) lift Burn Ban(?) w/recent rainfall 3 to 5 in area 2) AT&T cable still blocking at Diamond H Ranch Rd (for past year) 1.5 APPROVED: MINUTES OF REGULAR MEETING JUNE 6, 2014 Minutes of Regular Meeting held June 6, 2014 as presented. 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS [RE:- - no Bonds timely submitted for approval ] 2.2 APPROVED: MONTHLY REPORT JP PCT. 1 Report for Month of May 2014 from JP Pct. 1 Sonia Guerrero as presented. Discussion:- - (Court Advisory) to indicate which deputies are Reserved Deputies in report 2.3 APPROVED: MONTHLY REPORT JP PCT. 2 Report for Month of May 2014 from JP Pct. 2 Alberto Esquivel as presented. 2.4 TABLED: MONTHLY REPORT JP PCT. 3 [RE:- - no one present to address this item; report timely submitted ] To Table this Item. 2.5 APPROVED: MONTHLY REPORT JP PCT. 4 Report for Month of May 2014 from JP Pct. 4 Alfredo Martinez as presented. 2.6 TABLED: MONTHLY REPORT DCVFD FIRE CHIEF [RE:- - no one present to address this item ] To Table this Item. 06 : 23 : 14 PAGE : 1 OF 5
2. PERSONNEL & POLICY, contd., 2.7 APPROVED: MONTHLY REPORT DISTRICT CLERK Report for Month of May 2014 from District Clerk Maricela G. Gonzalez. 2.8 APPROVED: MONTHLY REPORT COUNTY CLERK Report for Month of May 2014 from County Clerk Mario Z Garcia. 2.9 APPROVED: MONTHLY REPORT COUNTY TREASURER Report for Month of May 2014 from County Treasurer Estanislado Z Martinez. Discussion:- - monies from oil companies for Diamond H Road Old Eagle Pass Rd, i.e., part that is county road paved at county expense 2.10 APPROVED: MONTHLY REPORT COUNTY COMMISSIONERS Report(s) for Month of May 2014 from Commissioners : Pct. 1- Mike Uriegas, Pct. 2- Johnny Gloria, Pct. 3- Juan Carmona and Pct. 4- Rodrigo Jaime as presented. (s) 2.11 NON- ACTION ITEM: CONSIDER MEMBERSHIP W/AND CREATING AN ECONOMIC DEVELOPMENT CORPORATION AND SELECT MEMBERS TO SERVE ON THE CORPORATE BOARD. [RE:- - spokesperson Mario A Chavez addressed court members w/invitation to join and w/brief history of the corporation- - having developed same in Crystal City and Encinal, i.e., a checklist of projects : 1) start a Landfill Management thru the State Comptroller Office and get investors involved 2) a Recycling Program w/suggestion to utilize the Live Oak building 3) a Memorandum of Understanding 4) designate the Chamber of Commerce as first contact site for all inquiries. Funding for the corporation from City Hotel- Motel Tax consensus of court members would like more information and encouraged to call a Public Meeting/Hearing for anyone interested. Chavez will revisit this item and return with information requested ] 2.12 APPROVED: DESIGNEE FOR- - CONCERNING PORTION OWED BY CITY OF CARRIZO SPRINGS FOR EMS SERVICES CONTRACT To authorize County Auditor Carlos Pereda to meet/negotiate w/city of Carrizo Springs official(s) concerning the city s portion of amount due for the EMS Services contract as presented. 2.13 APPROVED: COUNTY CLERK S OFFICE- PHASE II RESTORATION PROJECT TO RECREATE GRANTEE/GRANTOR VOLUMES [RE:- - agenda item reads: and award job at Clerk s request only to approve the project and allow ample time to obtain more information perhaps from other vendors as well ] County Clerk s Office Phase II: Restoration Project to recreate original Grantee/Grantor Index Volumes 1 thru 13 (funded by County Clerk s Records Management Fund) as presented. 2.14 NON- ACTION ITEM: UPDATE JUVENILE PROBATION DAY TREATMENT PROGRAM [RE:- - spokespersons Orvando Freeman(Program Director) and Luis Gurrola (Case Mgr.) addressed court members w/update, i.e., the 90- day program started 2- months ago for juveniles ages 12 to 17, ten (10) of which are from Dimmit County and 14 from Zavala County the Educational after school Program also provides substance abuse counseling (Wednesdays), parent involvement and community service programs (once per month). Staff consists of 3- Case Managers besides the probation officers whom are always present. 2.15 APPROVED: ADDITIONAL ENGINEERING SERVICES FEE FOR RODEO ARENA/CONFERENCE CENTER PROJECT [RE:- - Dan Hejl addressed court to explain major changes from the original scope of work adding, that survey for Architectura, S.A. (J. Calzada) was recently completed ] Additional Engineering Services Agreement with Hejl, Lee & Associates Inc for the Rodeo Arena/Conference Center Project as presented. Discussion:- - does this include fence on back road(?) 2.16 NON- ACTION ITEM: ROADWAY PROGRAM UPDATE [RE:- - Dan Hejl addressed court members w/ Project Report for Month of June 2014 on the Roadway Improvements, i.e., Diamond H Ranch RD, Faith Ranch RD adding: a priority for Change Order No. 3 agreement on the percentage of cement, i.e., 4% to 6% to stabilize- - - - and completing design work for advertisement in August/Sept. 2014 for Faith Ranch RD to use consistent roadway techniques- - - (court advisory): to work with Attorney Donato Ramos ] NO MOTION PRESENTED 2.17 APPROVED: ADVERTISE RFP DIMMIT COUNTY DELINQUENT TAX ATTORNEY [RE:- - it is a 3- yr contract; after the second renewal must go out for bids if seeking a contract ] To advertise for RFP s for the Dimmit County Delinquent Tax Attorney position as presented. AGAINST: Mike Uriegas Discussion:- - (court advisory): report from Tax Office on delinquent tax collections 06 : 23 : 14 PAGE : 2 OF 5
2. PERSONNEL & POLICY, contd., 2.18 APPROVED: ASBESTOS SURVEY WORK ON EXISTING COURTHOUSE ANNEX BUILDING To authorize PSI to perform Asbestos Survey on existing building to be demolished when building new Courthouse Annex (Asbestos Survey/ Inspection Services Fee : $1,650.00) as presented. 2.19 APPROVED: EXTEND BIDS FOR RODEO ARENA/CONFERENCE CENTER PROJECT [RE:- - request from bidders at Bid Conference to allow them more time ] To extend Bids for the Rodeo Arena/Conference Center Project until July 11, 2014 as presented. 2.20 APPROVED: REJECT BIDS FOR CUSHIONS FOR COURTHOUSE [RE:- - 2 bids submitted; amounts at $15K and $9K; one bidder did not follow specs undecided on samples from other bidder spokesperson for Mejia (bidder) addressed court members w/samples, history of product ] To Reject both bids submitted and Re- Bid per Architects bid specs for (bench) Cushions for the Courthouse (District Courtroom) as presented. Discussion: (court advisory) prefer cushion be flushed in front and flushed in the back 2.21 APPROVED: ADVERTISE FOR BIDS ASHERTON RECREATION FACILITY CONSTRUCTION To Advertise for Bids for the construction of the Asherton Recreational Facility. 2.22 APPROVED: INTERLOCAL AGREEMENT w/ LUBBOCK COUNTY REGIONAL PUBLIC DEFENDER FOR CAPITAL CASES INTERLOCAL AGREEMENT between Lubbock County and Dimmit County with the Regional Public Defender for Capital Cases as presented. 2.23 APPROVED: AMENDMENT TO ISDA AGREEMENT TO CHANGE REPORTING REQUIREMENT [RE:- - this allows county more time, if ever needed, to report- - - Agreement dated as of April 28, 2003 ] Amendment to ISDA Agreement between Bank of America and Dimmit County Public Facility Corporation to change reporting requirement to match loan documents as presented. 2.24 NON- ACTION ITEM: ORDER PROHIBITING CERTAIN FIREWORKS IN UNINCORPORATED AREAS OF DIMMIT COUNTY [RE:- - Order should have been done before June 15 ] 2.25 APPROVED: DESIGNEE PURCHASE STEEL BUILDINGS TO COVER COUNTY VEHICLES, EQUIPMENT [RE:- - Commsr. Jaime w/information from the Mueller Company] MOTION: Johnny Gloria SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE : To authorize Commissioner Rodrigo Jaime to proceed and work with this process and obtain more information, quotes etc. Discussion:- - RFP for cement work as Next Agenda Item 2.26 NON- ACTION ITEM: CONCERNING IMPROVEMENT(s) ON AIRPORT ROAD [RE:- - advisory to court that Commsr. Jaime is working on this project adding, that airport monies can be used (need to) replace water line from Hwy 83 to Talamantes Rd ] 2.27 APPROVED: COUNTY TAX OFFICE- 1) TRAVEL REQUEST, 2) USE COUNTY CREDIT CARD MOTION: Johnny Gloria SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE : Travel request/expenses for County TA&C Mary Sandoval to attend : Course #28- Truth In Taxation, July 14-16 in Austin for certification To authorize County TA&C Mary Sandoval to use the county credit card to take four(4) on- line courses for certification as presented. 2.28 TRAVEL REQUEST COUNTY TREASURER Travel request/expenses for County Treasurer Estanislado Z Martinez to attend : 2014 TCDRS Annual Conference, July 9-11 in Austin,TX 3. L A W E N F O R C E M E N T 3.1 APPROVED: TRAVEL VOUCHER PROCESS, TRAINING SITE FOR JAILERS [RE:- - Sheriff Marion Boyd explained how Jailers in past have traveled to- and- from training but due to heavy traffic it is now a precaution measure to use lodging also preference to the training site in Del Rio in comparison to Uvalde ] Sheriff Dept. Jailers to utilize the Travel Voucher Policy for lodging, meals, mileage etc for future trainings and designate Del Rio, TX as Training site for Jailers as presented. 06 : 23 : 14 PAGE : 3 OF 5
3.2 APPROVED: PURCHASE BULLET PROOL VESTS w/re- ALLOCATED FUNDS GRANT MOTION: Johnny Gloria SECOND: Rodrigo Jaime THAT THE COMMISSIONERS COURT APPROVE : The purchase of bullet- proof vests for the Dimmit County Sheriff s Office through OPSG 2011 Re- Allocated Funds Grant #(14- DRTDRT 04-003- VO), as presented. Discussion:- - can donate outdated vests(?) 3.3 JAIL STATUS [RE:- - Inmate pop. 79 54 Federal / 24 Local / 1 La Salle County 2 bids for water heater repair; cannot get a 3 rd bid ] 4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 NON- ACTION ITEM: REVIEW/APPROVE COSTS FOR EXERCISE PAD AND ROOF AT COUNTY PARK [RE:- - 3 quotes for base work and asphalt NEXT AGENDA ITEM : Award Bid ] 4.2 NON- ACTION ITEM: LA PLACITA PROJECT UPDATE [RE:- - from Joe Koch : obtained drawings, engineer designs, size 40x40 need to submit Invoices ] 4.3 APPROVED: ADVERTISE PUBLIC HEARING FOR ON- SITE SEWAGE FACILITIES ORDER To Advertise to hold a Public Hearing on the Adoption of On- Site Sewage Facilities Order for Dimmit County. 4.4 STATUS REPORTS [RE:- - Catarina Water Well (sits on 3- acres) water being reported as salty, casing too week, discovered hole size of a quarter; there are 130 current connections to the system- - - (Jose Calzada) waiting for Survey on Alaniz Sports Park ] 5. F I N A N C I A L 5.1 APPROVED: MONTHLY REPORT COUNTY AUDITOR Report for Month of May 2014 from County Auditor Carlos Pereda as presented. 5.2 APPROVED: COUNTY PAYROLL REPORT County Payroll Report for period: 06/06/14 and 06/20/14 including Employee Sick- Vac- Comp Hours Balance Report 5.3 APPROVED: CLAIMS Claims as presented. 5.4 APPROVED: CLAIM DOCKET GENERAL FUND docket ($567,767.98), - less the claims from Eastern Oil Well Service (R&B Pct. 2) and the Grants & Planning docket ($240.80) as presented. (s) Utilities Fund docket ($18,568.38), the Espantosa Sub Cont#712115 docket ($43,063.46). (s) MOTION: Johnny Gloria SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE : Certificates of Obligation 2011 docket ($153,982.85) and add- on claim: J. Koch Building Systems ($52,533.60) as presented. ROAD IMPROVEMENT (Diamond H RanchRD) docket ($466,516.37) and TxDOT CETRZ GRANT docket ($87,036.60) (s) A D D E N D U M 2. PERSONNEL & POLICY 2.29 NON- ACTION ITEM: CONCERNING STATUS OF SOUTH TEXAS FOOD BANK [RE:- - Commsr. Johnny Gloria w/concerns, i.e., non compliance issues. Program has grown STFB is asking for more data, ex: how much and to whom given commodities; wants county to have a central office just for this program to access all information Road&Bridge Dept not able to handle this workload county budgets: $20,000. Consensus of court to Re- Visit this item] * attachment 06 : 23 : 14 PAGE : 4 OF 5
5. FINANCIAL 5.5 APPROVED: BUDGET ADJUSTMENT NO. 14 COUNTY CLERK S OFFICE Budget Adjustment NO. 14 for transfer within department of County Clerk Office ($5,000.00) as presented. 6. A D J O U R N M E N T to Adjourn Meeting [ 1:33 PM ]. APPROVED: FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: MARIO Z. GARCIA, COUNTY CLERK JUNE 23, 2014 REGULAR SESSION PAGE : 5 OF 5