2016 BOARD OF DIRECTORS Shawn Crosby, CPM President Phone: 513-583-4513 E-mail: Shawn.C.1@bwc.state.oh.us Irene Lyons, CPM President Elect Phone: 614.752.1166 E-mail: irene.lyons@odrc.state.oh.us Irene Barnett, CPM Immediate Past President Phone: 614.728.5511 E-mail: irene.barnett@bwc.state.oh.us Adriana Pust, CPM Secretary Phone: 614.752.5276 E-mail: adriana.pust@medicaid.ohio.gov John Alge, CPM Treasurer Phone: 614.644.7591 E-mail: john.alge@opd.ohio.gov Alphrena Prince, CPM Conference Chair Phone: 614.466.6395 E-mail: alphrena.prince@jfs.ohio.gov Sarah Harter, CPM Member Services Chair Phone: 740.380.5249 E-mail: sarah.harter@epa.ohio.gov Richard Palmer, CPM Public Relations Committee Chair Phone: 614.752.7280 E-mail: richard.palmer@com.ohio.gov August 2016 Board Meeting Minutes The August 2016 Ohio Certified Public Manager Society Board meeting was held on August 19, 2016 at the State Library of Ohio at 274 E. First Avenue, Columbus, Ohio 43201. Call to Order: 2:30 pm Board Members Present: Irene Lyons (President-Elect), Irene Barnett (Past- President), Adriana Pust (Secretary), Sarah Harter (Member Services Chair) and John Alge (Treasurer). Board Members Present via Conference Call: Shawn Crosby (President) and Rich Palmer (Public Relations Chair). Board Members not Present: Alphrena Prince (Conference Chair). Guests via Conference Call: Maria Mone and Natalie Gintert from The John Glenn College of Public Affairs, Management Development Programs. Fostering Leadership and Professionalism among Ohio s Public Managers
Discussion with OSU The Board discussed the OSU s plans for management development programs, and the current status and future options of the CPM program with Marie Mone and Natalie Gintert from The John Glenn College of Public Affairs (JGCPA), Management Development Programs. The JGCPA is planning on offering a Certificate Program for mid-level professionals in the Public Sector. The program is potentially going to include courses on leadership and self-assessment, managing people, and leading people. The classes might be offered two Friday s a month and would be completed in 9 months. Officer and Committee Chair Reports President s Report (Shawn Crosby) Continued to monitor OCPM Society email account and forward emails to appropriate Board Member(s). Provided response to BWC client complaint against OCPM Member. Group discussed OCPMSB Annual Tasks spreadsheet assignment due dates. Reminder to Board Members to have Monthly report to Adriana by no later than the week of the Monthly meeting. Group discussed and determined the meeting location for September. Immediate Past President s Report (Irene Barnett) Sent, discussed and received response from Ellen Wentzel on being our attorney statutory agent. Forwarded the conference email (s) with personal invitation to inactive CPMs to promote membership and attendance Forwarded the Clippers email with personal invitation to inactive CPMs President Elect s Report (Irene Lyons) Checked OCPM Society P.O. Box for Mail Received from OPI the Society Notepads for the upcoming OCPM annual conference Received invoice from OPI for the notepads (original invoice will be given to Treasurer, John Alge) Reviewed National Consortium website for other State OCPM programs Checked with OPI to find out their capabilities of printing the OCPM logo on the conference bags. Attended Conference committee webinar meeting Treasurer s Report (John Alge) Provided Financial Statement (see information at end of this document) Cash balances through July 31, 2016 are: US Bank Account: $5,557.51; PayPal: $509.15; Total: $6,066.66.
To date in August 2016 we have also received $240.00 in member dues and conference registrations. Net after fees is $228.84, so total cash as of the date of this report is $6,295.50. Received emails from Shawn of three persons who filled out an application to join. If their name does not appear on the revenue ledger, we have not yet received payment for their membership dues, either through Paypal or by USPS mail. The revenue ledger is current as of last evening. Conference Committee Chair s Report (Alphrena Prince) The board discussed the estimate from Milo s Catering. The estimate for 60 people is $1,333.75. This includes a continental breakfast, lunch, afternoon refreshments, set up, and delivery. Irene Lyons helped coordinated obtaining invoice from OPI for notepads for the conference. The committee finalized the conference agenda and the board approved it. Advertising for the conference was done. Public Relations Committee Chair s Report (Rich Palmer) Conference Promotion Registration button added to site Emails were sent August 4 and August 16 to full contact list (includes recent Cohort graduates) This was the registration and conference reminder. Similar posts for promotion sent to Facebook, LinkedIn and Twitter on August 4 and 16. Eventzilla o Built registration site and coordinated information with conference committee chair Alphrena Prince and committee member Janet Cool. o Verified that all registration info is current. Janet is tracking registrations; each of us is watching the service regularly. o Put registration button into conference page on our site; activated August 1. o Tested registration process; fixed some concerns Updated conference flier to include address of event; assisted in update to agenda draft; added flier to deadline extension email as well as web site. Sent membership extension deadline (September 15) to email list on Aug. 19 Website Event Updates Added August 19 location to society meeting section of events Added link to conference page on the events page Conference Info Updated member deadline and a few items about conference Added box/image to right column of site to promote conferencesite Maintenance Updated behind the scenes issues
Site structure update Plugins updated Themes updated Newsletter Started new newsletter template Researched/considering using the Benchmark email setup to build/send Started outline of content for inclusion in newsletter Targeting distribution prior to August 30 highlights on conference/membership Miscellaneous Added outside organization training and speaking opportunities to web site and social media channels. Member Service Chair s Report (Sarah Harter) Worked on cohort lists in Benchmark email Clippers Game scheduled for September 1 @ 7:05pm Confirmed membership status for conference attendees Group discussion regarding increasing effectiveness of email communications Working on the schedule for a Governor s residence tour Working on preparing and sending membership drive email to all CPMers The group discussed membership terms and fees. Action Items for Next Meeting The board discussed the need to use project planning to help organize and plan our efforts regarding future CPM program in Ohio. Irene Lyons and Sarah Harter volunteered to develop a first draft of a project plan. Finalize Elections process. Elections need to be held for Secretary and President Elect. The Conference Chair would need to be appointed by President Elect Irene Lyons. Rich Palmer will serve as the Public Relations Committee Chair again. Meeting Adjourned at 4:45pm. Next Meeting Our next meeting will be on September 16 th at the State Library if a room is available.