National Active and Retired Federal Employees Association Virginia Federation of Chapters PRESIDENT Leslie E. Ravenell 112 Stratford Circle Colonial Beach, VA 22443 804-224-3069 Nell8211@gmail.com 1ST VICE PRESIDENT Patricia A. Taylor 22 Welford Lane Newport News, VA 23606 757-599-5408 Mapat1942@aol.com 2ND VICE PRESIDENT Constance Bails 5326 Sandy Point Lane Clifton, VA 20124 703-802-7344 Ctbails@aol.com SECRETARY Richard Shrum 334 Anna Highview Drive. Bumpass, VA 23024 540-872-5409 Dickshrum@hughes.net TREASURER Raphael Wong 20888 Prince Lowes Terrace Potomac Falls, VA 20165 703-948-0090 Wongr@ieee.org PAST PRESIDENT Kathy R. Arpa 2717 Bowling Green Drive. Vienna, VA 22180 703-206-9041 MKArpa@hotmail.com TO: FROM: SUBJECT: VFC Board Chapter Presidents Chapter Vice Presidents Chapter Secretaries Chapter Treasurers Other Chapter Officers President Virginia Federation of Chapters nell8211@gmail.com 2018 CALL TO CONVENTION February 23, 2018 Pursuant to Article V, Section 2, of the Virginia Federation of Chapters (VFC) Bylaws, this is the official announcement of the 64th Annual National Active and Retired Federal Employees Association (NARFE) VFC Convention. It will be held April 8-11, 2018 at the Doubletree by Hilton Charlottesville, 990 Hilton Heights Road, Charlottesville, VA 22901. (Telephone no. 434-973-2121). For additional information concerning hotel accommodations and other Convention arrangements, please refer to the 2018 VFC Convention Bulletins 1 and 2, previously provided to Chapter officers and also available on the VFC website, at http://www.vanarfe.org. The Convention hosts are the chapters in Area VIII. They are being assisted by a number of VFC Officers and Board members in the VFC. The Convention Coordinator is VFC 1 st Vice President Patricia Taylor. CONVENTION COMMITTEE The list of Convention Committee Chairs is attached. 1) DELEGATES The VFC Bylaws provide that each VFC Chapter is entitled to one Convention delegate for each 25 members, or fraction thereof. This number is based on the 2017 Voting Strength and Federation Dues report sent to all VFC Chapters by the VFC Secretary. Alternate delegates may be selected equal to the total number of delegates authorized for a Chapter. There is no limit on the number of other Chapter members and guests that can attend. Delegates-At-Large are the voting members of the VFC Board of Directors and the past VFC Presidents.
Attendees to the Convention may register from 2:00 to 5:00 p.m. on Sunday, April 8, 2018 and from 7:00 a.m. to 5:00 p.m. on April 9 and 7:00 a.m. to 12 noon on April 10. Registration forms postmarked after March 1, 2017 will be subject to a $5.00 late registration fee and registrant s names may not be listed in the Convention Program Book. Chapter Presidents are requested to appoint a Lead Delegate from among their Chapter delegates attending. A "Delegate-At-Large" may also be a "Lead Delegate". The Lead Delegate is authorized to cast the authorized Chapter votes during ballot voting. If a least one member of a Chapter attends the Convention, the Chapter must designate a "Lead Delegate". For those Chapters that are unable to have at least one chapter member attend the Convention, the Chapter President is encouraged to assign their Chapter voting proxy to an attending delegate from another Chapter or to a Delegate-At- Large, using proxy form VFC/PVD-64 (attached) and posted on the VFC website, at http://www.vanarfe.org. No delegate or Delegate-At-Large can carry more than two proxies. Delegates-At-Large, Chapter lead delegates, and Chapter proxy holders must report to the Convention Credentials Committee table to obtain: (1) voting instructions, and (2) a voting credential form. The voting credential form must be presented to gain access to the ballot voting area and to complete the balloting process. 2) CONVENTION STANDING RULES AND VOTING PROCEDURES The Convention Standing Rules and the Convention Voting Procedures will be presented at the start of the Convention for discussion and for approval by a floor vote by Delegates-At-Large, Lead Delegates and Delegates. However, a copy CONVENTION RULES is posted on the VFC website, at http://www.vanarfe.org, so that attendees can become familiar with them prior to the beginning of the Convention. 3) ELECTIONS The Nominating Committee is composed or a representative from each VFC Area and is chaired by Margaret Yowell, of Springfield Chapter 893 in VFC Area IX. I have been informed that the following members will be nominated by the Nominating Committee for the five positions on the Executive Committee of the VFC Board of Directors: President Chapter 0595 Area VIII 1 st Vice President Patricia Taylor Chapter 0682 Area I 2 nd Vice President Constance Bails Chapter 0737 Area X Secretary Richard Shrum Chapter 2065 Area V Treasurer Raphael Wong Chapter 0489 Area X Following the Nominating Committee report, there will be a call for additional nominations from the floor. If there are nominations from the floor, a nominating speech (three minutes maximum) and a seconding speech (two minutes maximum) will be allowed for each floor nominee. I encourage all members of the Virginia Federation to consider being nominated for one of these five positions, since, in an organization of approximately 16,000 members, there should be many interested and qualified candidates. For any position for which there is more than one nominee, each opposing candidate will be given the opportunity to address the Convention for no longer than five minutes. Article IV, Section 3, of the VFC Bylaws states: Elections at the Annual Convention shall be by ballot. If there is only one candidate for an office, the ballot may be dispensed with and voting may be by voice. When there is more than one nominee for an elected position, a secret ballot by delegates-atlarge, lead delegates and proxies is required. For these positions, the candidates are authorized to address each Area Caucus meeting prior to the ballot vote, for no more than five minutes, to present their credentials for the positions and to answer questions.
4) RESOLUTIONS The Resolutions Committee will not meet at the VFC Convention as no resolutions were submitted to the VFC Secretary. 5) BYLAWS REVISION The call for proposed By-Laws amendments was contained in Convention Bulletin #1 and all changes were received by the By-Laws Committee Convention 100 days before the start of the convention as the current By-Laws requires. However, due to changes in the National NARFE By-Laws we must now do a major revision to the current VFC By-Laws which can be found on the VFC website at www.vanarfe.org. Recommendations for the proposed revision have been reviewed by the VFC Constitution and By-Laws Committee. They will be available for discussion at the 2018 VFC Convention and will be voted on by ballot. A two-thirds majority of all votes cast is required for approval of the proposed By-Laws. Because we are required to have our Federation By-Laws in compliance with the National By-Laws a major revision has been completed by the Constitution & Bylaws Committee, chaired by Helen Willis, Midlothian Chapter 2265. She will present her report to the Convention and the new By-Laws will be voted on at the Convention. In the meantime, a copy of the proposed changes is included in this mailing. Even though the Convention agenda will allow some time for discussion of the enclosed changes, it is critical that every voting member attending the convention become thoroughly familiar with the recommended changes so that each voting member is adequately prepared to cast their ballot. A two-thirds majority of all votes cast is required for approval of the proposed revision. 6) CONVENTION THEME Virginia: Leading the Way 7) DRESS CODE The dress code for Convention business and workshop sessions is business casual and the dress code for the Convention banquet is jacket and tie for men and pant suit or cocktail dress for women. 8) CONVENTION PROGRAM A draft of the Convention agenda is attached. The final agenda will be included in the Convention Program Book, which will be available at the Convention Registration table. 9) LIST OF SPEAKERS The Honorable Thomas Garrett (R) (invited) Senator Mark Warner (D) (video presentation) Barbara Sido, NARFE Executive Director (confirmed) Jessica Klement, NARFE Legislative Director (confirmed) Bill Shackelford, Region X Vice President (confirmed) Chapters are encouraged to support the Convention by bringing their chapter banner for display at the convention. The banner can only be displayed if it has a stand. Chapters are also encouraged to place a chapter ad and to solicit ads from commercial businesses, political incumbents or challengers in
our 2018 Program Book. See Convention Documents for information on where to send the program book ads. The deadline is March 15, 2018. We still need Convention Supporters and the deadline has been extended to March 15, 2018. See the convention documents on how to send in supporters. I look forward to meeting and talking with you at the 2018 VFC Convention in Charlottesville. Our 2018 theme, Virginia Leading the Way is what all VFC members should keep in mind to enable us to continue to push legislation to protect our earned benefits, to maintain and improve our membership, and to enjoy our times with one another. In addition to Caucus Meetings and Program Committee Meetings, there will also be a number of special sessions presented at this Convention. Information will be posted near the Registration Desk on specific programs and room locations. We will also have time for networking during the Welcome Reception on Monday, April 9 and the Installation Banquet on April 10. VFC President Attachments: 1. Proposed By-Laws 2. Draft Convention Agenda 3. Chapter Voting Proxy Form (VFC/PVD-64) 4. Convention Committee Chair List VFC Preserving Our Future
P R O P O S E D VIRGINIA FEDERATION OF THE NATIONAL ACTIVE AND RETIRED FEDERAL EMPLOYEES ASSOCIATION BYLAWS ARTICLE I - NAME This organization (hereinafter referred to as the Federation ) shall be known as the Virginia Federation of the National Active and Retired Federal Employees Association (herein referred to as NARFE or the National Association ). ARTICLE II OBJECTIVES As a subsidiary of NARFE, which is incorporated under the laws of the District of Columbia, the Objectives of this Federation shall be to aid and support the National Association activities and programs established to promote the objectives set forth in the Articles of Incorporation governing all of NARFE. 1. To encourage and assist in the strength and development of its National Members, Chapter Members and Chapters within Virginia. 2. To organize new Chapters and assist in closing Chapters within Virginia when necessary. 3. To promote and actively participate in the retention of current members and recruitment of new members. 4. To reactivate weak and closed Chapters 5. To unite all the National Members, Chapter Members, and Chapters of NARFE in Virginia into an effective organization for the mutual benefit of all members 6. To coordinate the statewide activities of Virginia Chapters in safeguarding and improving the interests and welfare of all persons within the Commonwealth of Virginia who are eligible to be members of NARFE 7. To maintain constant vigil regarding the status of legislation in the various governing bodies in the area, and to take action with respect to legislation as is beneficial to active area members, employees and retirees.
ARTICLE III MEMBERSHIP SECTION I All NARFE members residing in the Commonwealth of Virginia are members of the Federation with all membership rights upon payment of dues as prescribed in the NARFE Bylaws. SECTION II - Chapters that wish to be affiliated members of the Federation will pay dues. The annual dues for Chapter membership in the Federation shall be $1.75 per year for each Chapter member who, as of December 31 st has paid National and Chapter dues, including Honorary members whose Chapter dues have not been waived by the Chapter. Each Chapter Treasurer shall remit to the Federation Treasurer the total Chapter dues owed the Federation no later than May 31 st. SECTION III Any Chapter dropped for failure to pay its dues shall be reinstated upon payment of current year s dues. SECTION IV AREAS The President with the Board of Directors shall be responsible for dividing the Commonwealth into working areas. The division into Areas shall consider membership numbers and geography. Each Area shall have a Vice President. ARTICLE IV ORGANIZATIONAL HANDBOOK SECTION I There shall be an Organizational Handbook, which shall contain the standing rules of the Virginia Federation. SECTION II The Board of Directors shall have the responsibility for approving the Federation Handbook and any modification thereof. SECTION III All proposed revisions to the Federation Handbook shall be made available to each Federation member for review at least 60 days prior to the next Board of Directors meeting. SECTION IV - All comments by the Federation members shall be forwarded to their Area Vice President at least two weeks prior to the meeting of the Board of Directors.
ARTICLE V - OFFICERS SECTION I The elected officers of the Federation shall be the President, First Vice President, Second Vice President, Secretary, Treasurer, Area Vice Presidents. These officers shall perform the duties prescribed by these bylaws and the parliamentary authority adopted by the Federation. SECTION II The President, First Vice President, Second Vice President, Secretary, and Treasurer shall be elected by ballot to serve a term of one year and will serve until their successors are installed. A President may not serve more than two consecutive terms, but after one year has elapsed, the same person may be elected for another term as President. All other elected officers shall not serve more than six consecutive terms. Terms of office shall begin on July 1 st. No member may hold more than one elected office at any one time. Each Area Vice President shall serve in an Area designated by the President under guidance of the Executive Board. The Area Vice Presidents shall act as liaisons for field operations, represent the Federation in promoting the objectives of the Association, assist Chapter Presidents and other chapter officers in carrying out their duties and promote legislative activities at all levels of the Federation. They shall be elected for a one-year term by the members from the Area at the Annual Meeting and will serve until a successor is installed. SECTION III Vacancy in Office A vacancy in office of the President shall be filled by the First Vice President; a vacancy in the office of the First Vice President shall be filled by the Second Vice President. All other vacancies in office shall be filled by appointment by the President. SECTION IV Duties of Office The duties of the officers shall be spelled out in the adopted parliamentary authority and the Federation Handbook. SECTION V The President with the approval of the Executive Board shall appoint a qualified Parliamentarian to serve at the annual meeting and throughout the year, as required.
SECTION VI The Federation will maintain a web page, directory of Chapter and Federation Officers and other information required by the Executive Board ARTICLE VI ANNUAL MEETING SECTION I The Federation will hold an annual meeting. The purpose of the annual meeting will be to transact business of the Federation, conduct training, and discuss matters of interest to members. SECTION II In all votes, including all elections, each member shall vote independently. SECTION III - Sixty days notice of the Annual Meeting and places shall be given to all National Members and Chapters for subsequent distribution to Chapter Members. SECTION IV All National and Chapter Members shall be entitled to attend and fully participate in the Annual Meeting upon registration and payment of required fees and charges. SECTION V Annual meeting committees shall be composed of members registered at the annual meeting and shall include: Ballot and Teller, Budget, Resolutions, Courtesy, and others the President requires. Some may meet and complete their duties prior to creation of a ballot. No elected officer may serve as chairperson of an annual meeting committee nor shall elected officers constitute a majority of any committee. SECTION V I Three percent of Federation members present of total Federation membership shall constitute a quorum at a Federation meeting. SECTION VI - Electronic meetings, as defined by Robert s Rules of Order, are permitted to replace traditional meetings at all levels of the Federation, when approved by the meeting chair, Rules for the conduct of electronic meetings shall be adopted by the Executive Board as necessary.
ARTICLE VII - NOMINATIONS AND ELECTIONS SECTION I The Nominating Committee shall consist of a primary and an alternate elected at each Area meeting at the Annual Meeting. The Nominating Committee shall meet following the Area meeting and elect a chairperson. No member may serve more than two consecutive terms. The Nominating Committee shall, for the next year s Annual Meeting: A. Nominate at least one candidate for each of the elected offices of President, First Vice President, Second Vice President, Secretary and Treasurer. B. Send a report of the nominees to the President at least 60 days prior to the Annual Meeting for inclusion in the Call to Convention. SECTION II Any member wishing to run for any office shall notify the Federation secretary of his or her intent, in sufficient time to prepare the election ballots to be sent to all members. Additional nominations for elected offices may be made from the Annual Meeting floor. SECTION III Nominations and election of Area Vice Presidents shall be made by Area members at the Area meeting at the Annual Meeting. SECTION IV Elections Balloting by Federation members for elected positions will be conducted within sixty (60) days following the Federation Annual Meeting. Elected officers shall take office on July 1 st. When there is only one candidate for a particular Office, the President shall declare that candidate elected without the need for a vote. SECTION V Voting for Federation elected positions, proposed Bylaw Amendments, and proposed Resolutions as adopted at the Annual Meeting shall take place within sixty (60) days after the Annual Meeting. Voting will be under the direction of the Ballots & Tellers Committee. ARTICLE VIII EXECUTIVE BOARD SECTION I The Executive Board of the Federation, shall consist of the elected officers of the Federation, the Immediate Past President, Area Vice Presidents and chairpersons of National Legislation, State Legislation, Membership, Public Relations, Alzheimer s, and Service Committees.
SECTION II The Executive Board is the governing body of the Federation, with the authority to conduct the business of the Federation between Annual Meetings. It has the authority to carry out mandates of Federation Bylaws and to perform all duties and responsibilities as set forth in these bylaws. SECTION III DUTIES A. Provide policy guidance to the President. B. Direct the management and disbursement of Federation funds for Federation services, official travel, and other related expenses, including compensation for members of the Executive Board and Appointed Officers/Chairs. C. Establish and approve an annual budget for the Federation each fiscal year. D. Annually appoint an Audit Committee or select an accountant to conduct an audit of the Federation s financial status. E. Determine the amount of bond for the Federation Secretary and Treasurer. The cost to be paid by the Federation. F. Convene at least three times annually or more frequently at the call of the President. These meetings may be held electronically. A majority of members shall constitute a quorum. G. When necessary to transact urgent business, the President shall have authority to conduct a telephone or electronic canvass of Executive Board Members. This business shall be recorded in the minutes and reported by the Secretary at the next regular meeting of the Executive Board. ARTICLE IX STANDING COMMITTEES SECTION I There shall be a Membership Committee consisting of the Membership Chairperson and the Area Vice Presidents as members. All members shall serve until the end of their term. The purpose of the Membership Committee shall be to encourage eligible annuitants, spouses, and employees of the federal civilian service to become members of NARFE and their local chapter, and to maintain membership therein. SECTION II - There shall be a Bylaws Committee composed of one member from each Area, appointed by the President. The President shall also appoint the chairperson of
this committee. Members shall serve a term of three years with the exception that membership shall rotate with two members to be replaced each year so the committee will retain a majority of experienced members annually. SECTION III The Audit Committee shall conduct an annual audit of the receipts, disbursements, assets and liabilities, including a balance sheet and a list of investments, and prepare a report for submission to the membership for approval. After approval, the Executive Board shall publish the report on the Federation website. Members shall serve until the completion of the audit. SECTION IV A Resolutions Committee shall be composed of one member from each Area, nominated by the respective Area Vice President and approved by the Executive Board. The President shall designate the chairperson. Members shall serve until the end of the membership vote on resolutions. SECTION V A Nominating Committee shall be composed of one member from each Area and one member-at-large to be selected by the Executive Board. The committee shall select one of its members to serve as chairperson. No member of the Executive Board may serve on the Nominating Committee. Members shall serve until the end of the nomination process. SECTION VI Other committees, standing or special shall be appointed by the President, with approval of the Executive Board, as deemed necessary to carry on the work of the Federation. ARTICLE X RESOLUTIONS SECTION I Resolutions addressed to the Federation or to National Headquarters may be initiated by a member, a chapter, the Federation Executive Board or by the Resolutions Committee and submitted to the Federation Secretary and Chairperson, Resolutions Committee on NARFE form F-3A, Proposed Convention Resolution, four months prior to the creation of the ballot for National Resolutions, two months prior for Federation Resolutions. All resolutions require a majority vote for approval. SECTION II - The Resolution Committee shall see that resolutions are prepared in proper form. The Committee may, with no increase in scope, combine resolutions with similar content, prepare substitute resolutions, or present new resolutions when it reports to
the Membership. When the committee deems the content of a resolution to be more appropriately handled by another standing or special committee, it may refer the resolution to such committee. SECTION III The Secretary, as required by National Headquarters, shall transmit to National Headquarters, by the date of a Federation deadline set by National Headquarters, a copy of each National resolution, whether or not adopted by our Federation ballot. ARTICLE XI PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert s Rules of Order, Newly Revised shall govern the Federation in all cases to which they are applicable and in which they are not inconsistent with these or National s bylaws and any special rules of order the Federation may adopt. ARTICLE XII AMENDMENT OF BYLAWS SECTION I Proposed amendments to these Bylaws and to National Bylaws may be initiated by a member, chapter, the Federation Executive Board, or the Bylaws Committee and submitted to the Federation Secretary and Chairperson, Bylaws Committee, on NARFE form F-3C, Proposed Bylaw Standing Rule Amendment, four months prior to the creation of ballot; two months prior for Federation bylaws. SECTION II The Committee presenting amendments to National Bylaws to a ballot call shall determine that the amendments are not in conflict with the Bylaws of the National Association. Proposed amendments to the Federation and National Bylaws may be amended by the Committee with no increase in scope, combined with similar amendments, or have a single substitute prepared in place of the original amendments offered. SECTION III The proposed amendments to the Federation or National Bylaws either shall be published on the Federation website or sent by ballot to each member at least 30 days prior to the announced deadline for voting. SECTION IV A two-thirds favorable vote of the members voting shall be required for adoption.
SECTION V -The Secretary, as required by National Headquarters, shall submit to National Headquarters by the date of a Federation deadline set by National Headquarters, a copy of each National resolution, whether or not adopted by Federation ballot. ARTICLE XIII INDEMNIFICATION The officers and directors of the Federation shall be reimbursed for costs incurred in connection with any civil legal action brought against them alleging civil liability for acts performed by them in connection to their official duties for the benefit of the Federation. Excluded from this provision are acts of willful misconduct, criminal acts, and all acts related to the operation of motor vehicles. Reimbursements of costs shall be limited to actual costs or out of pocket expenses and only to the extent of Federation assets available at the time or by the amount payable under an insurance policy the Federation shall provide. ARTICLE XIV DISSOLUTION In the event of dissolution of the Federation, the assets remaining after payment of all costs and expenses of dissolution shall be transferred to NARFE, and none of its funds shall be to the benefit, nor distributed to an individual member. The Charter shall be returned to NARFE.
SIGNED President, Virginia Federation Date Richard Shrum, Secretary, Virginia Federation Date Jon Dowie National Secretary/Treasurer Date Revised 2018
DRAFT AGENDA 64th ANNUAL CONVENTION OF THE VIRGINIA FEDERATION OF CHAPTERS Sunday Afternoon/Evening, April 8, 2018 2:00 p.m. 5:00 p.m. Registration & Credentials Lobby Alzheimer s Room Open 2:30 p.m. 3:30 p.m. VFC Executive Committee Meeting Ashlawn Board Room 3:30 p.m. 4:30 p.m. VFC Board Meeting Ashlawn Board Room Monday, April 9, 2018 7:00 a.m. 5 p.m. Registration & Credentials Lobby 8:00 a.m. 5:00 p.m. Silent Auction Gallery Room 8:00 a.m. 5:00 p.m. Exhibitors - Foyer 8:30 a.m. 12:00 noon Opening Ceremonies of 2018 VFC Convention and First Business Session Rotunda Ballroom 685) Presiding Officer:, VFC President (Colonial Beach 595) Parliamentarian: Mary Swain - VFC Parliamentarian (Williamsburg Timekeeper: Richard Shrum, VFC Secretary (Louisa 2065) Call for the Colors Connie Bails, VFC 2nd Vice President (Fairfax 737) Presentation of Colors: TBA 489) Pledge of Allegiance: Raphael Wong, VFC Treasurer (McLean-Great Falls Invocation: Marilyn Riddle, VFC Chaplain (Williamsburg 685) Welcome to the Pat Taylor, VFC 1st Vice President and Convention Convention Coordinator ( Peninsula 682) Welcome to Williamsburg: Kurt Burkhart, CDME, Executive Director Albemarle Convention & Visitors Bureau
Introduction of Past VFC Presidents & National Officers: Kathy Arpa, Immediate Past President (Vienna- Oakton 1116) Introduction of Keynote Speaker: Guest Speaker: Parliamentarian Comments: Roll Call of Officers: Report of Registration Committee: Kathy Arpa Barbara Sido Executive Director, National Active and Retired Federal Employees (NARFE) Mary E. Swain Richard Shrum Esther Nash (Fredericksburg 90) Credentials Report: Presentation of Convention Standing Rules: Mary Lou Vroman (Annandale 1159) Appointment of Committee to Approve Convention Minutes : John Bails, VFC Sergeant of Arms (Fairfax 737) Appointment Of Appeals Committee Presentation of Convention Program: BREAK Presentation of Convention Voting Procedures: Richard Shrum Nominating Committee Report: Margaret Yowell (Springfield 893) VFC Nominating Committee Chair Call for Nominations from the Floor: (Nominating speeches = 3 minutes - Seconding speeches = 2 minutes) Election by Voice Vote for Uncontested Offices Nominees for Contested Offices (Speeches = 5 Minutes) Report of the Constitution And Bylaws Committee: Helen Willis, (Midlothian 2265) Committee
Announcements: John Bails 12:00 noon 1:30 p.m. LUNCH ON YOUR OWN 1:30 p.m. 2:00 p.m. First Business Session Reconvenes: Rotunda Ballroom Introduction of Guest Speaker: Donna Shackelford (Fairfax 737) VFC Alzheimer s Chair Guest Speaker: TBA Alzheimer s Association Announcements: John Bails Adjournment 2:00 p.m. -- 2:30 p.m. Visit Exhibitors & Silent Auction 2:30 p.m. 3:15 p.m. Area Caucus Meetings (Room Assignments TBA) Area I Area II Area III Area IV Area V Area VI Area VII Area VIII Area IX Area X 3:15 p.m. 3:30 p.m. BREAK Visit Exhibitors & Silent Auction 3:15 p.m. 3:30 p.m. VFC Secretary Meeting with Newly Elected Nominating Committee (Primary & Alternates) 3:30 p.m. 4:30 p.m. Committee Meetings (Room Assignments TBA; Check signage for meeting locations) Alzheimer s Membership National Legislation Public Relations Service
State Legislation Ballot & Tellers 4:30 p.m. 5:00 p.m. Visit Exhibitors & Silent Auction 5:30 p.m. 7:00 p.m. Welcoming Reception Promenade Ballroom Entertainment by: TBA GEHA Contributing Sponsors: Long Term Care and 7:00 p.m. DINNER ON YOUR OWN Tuesday April 10, 2018 7:00 a.m. - 8:00 a.m. Voting for Contested VFC Offices 7:00 a.m. noon Registration Lobby 8:00 a.m. 5:00 p.m. Silent Auction Gallery Room 8:00 a.m. 5:00 p.m. Exhibitors Foyer 8:30 a.m. 12:00 noon Second Business Session Rotunda Ballroom Presiding Officer: Parliamentarian: Timekeeper: Registration Report: Credentials Report: Ballot Results Report of the Treasurer: Report of the President: Mary E. Swain Richard Shrum Esther Nash Mary Lou Vroman Results to be announced after being certified by Ballot & Tellers Committee Raphael Wong, VFC Treasurer BREAK Memorial Service: Music Time TBD (approximately 9:30 a.m.) Visit Exhibitors Marilyn Riddle, Chaplain Instrumental Medley
Introduction of Guest Speaker: Guest Speaker: Maggie Keator State Legislative Chair Brian Cannon, Executive Director One Virginia 2021 Committee Reports: National Legislation: State Legislation: Service: Membership: Public Relations: Alzheimer s Gaston Gianni Chair Maggie Keator, Chair Arlene and Johnny Arthur, Co-chairs B.J.Thomas-McMillian, Chair Gaston Gianni, Chair Donna Shackelford, Chair Announcements: John Bails 12:00 noon 1:30 p.m. LUNCH ON YOUR OWN Visit Exhibitors and Silent Auction 1:30 p.m. 3:30 p.m. Second Business Session Reconvenes Rotunda Ballroom Unfinished Committee Reports Introduction of Guest Speaker: Guest Speaker: Director Gaston Gianni, VFC Legislative Chair (Woodbridge Chapter 1270) Jessica Klement, NARFE Legislative Announcements: Adjournment John Bails 3:30 3:45 p.m. BREAK Visit Exhibitors & Silent Auction 3:45 5:00 p.m. Special Seminars & Workshops (Room Assignments TBA) Social Media Continuing the Transparency Dialogue Brian Cannon Chatting with Kathy: Chapter Presidents/New Officers Financial Planning: TBA
New BC/BS Benefits: Kathy Bass 5:00 p.m. Exhibits Close - We encourage those who are not attending seminars to visit the exhibitors. 5:30 p.m. Silent Auction Closes pick up items in the Gallery Room RECEPTION AND BANQUET Auditorium 6:00 p.m. 6:30 p.m. Social (Cash Bar) Lobby 6:00 p.m. 6:30 p.m. Chapter and Group Photo Op Lobby 6:35 p.m. Pre-seating Special needs Rotunda Ballroom 6:40 p.m. General Seating Rotunda Ballroom 6:50 p.m. Introduction of Dais and Special Guests VFC President 7:00 p.m. Installation of VFC Officers/Photos Kathy Arpa Past VFC President 7:15 p.m. Banquet Blessing Marilyn Riddle 7:20 p.m. Dinner Served with entertainment by the Strolling Silver Strings (Around 8:15 p.m.) Special Presentations 8:30 p.m. 10:30 p.m. After Dinner Entertainment: TBA Wednesday, April 11, 2018 8:30 a.m. 12:00 noon Third Business Session Rotunda Ballroom Presiding Officer: Parliamentarian: Mary E. Swain Timekeeper: Richard Shrum Registration Report: Esther Nash Credentials Report Mary Lou Vroman Special Video Presentation: Special Recognitions: Senator Mark Warner
Unfinished Business from Tuesday: Awards/Drawings: Introduction of NARFE Region X Vice President: Donna Shackelford Kathy Arpa Remarks of NARFE Region X Vice President: Bill Shackelford (Fairfax 737) 90) BREAK: Report of 2018 VFC Convention Committee: Report of 2019 VFC Convention Search Committee: Discharge of Committee Chairs and Special Committee Chairs: Remarks by Incoming VFC President: Introduction of new Committee Chairs and Special Committee Chairs: Announcements: Benediction: Time TBD Pat Taylor Maureen Nolet (Fredricksburg Incoming VFC President Incoming VFC President John Bails Marilyn Riddle Adjournment Sine Die VFC BOARD MEETING IMMEDIATELY FOLLOWING ADJOURNMENT Ashland Boardroom