2006 AGM (2 ND AGM) MINUTES as taken and written by Jack Parsons 2:00 pm - October 21, 2006 606 Windgap Road, Flatrock 1. Call to Order Jack Parsons, Vice President, called the meeting to order at 2:15, in attendance Jack Parsons, Jason Hicks, Anna Hicks, Helene Proudfoot, Ken Proudfoot (observer), Lynne Loveys Kane, Kevin Dillon, Brian Guay, Rhonda Guay, Justin Pike (junior member), Art Coffey, Allen Hewlett, Margie Harris Stapleton. By Proxy, Linda Coffey, Linda Pike & David Kane. Meg Heald send her regrets as she had to work. 2. Appointment of Meeting Recorder Rhonda Guay volunteered to be the Meeting Recorder. 3. Welcome Jack welcomed everyone to Newfoundlands Schutzhund Club s second Annual General Meeting. 4. Acceptance of Agenda copy attached Moved by Jason Hicks seconded by Art Coffey, motion carried. 5. Minutes of 2003 AGM (as posted on nsclub.org) Moved by Jason Hicks, seconded by Margie Harris Stapleton, motion carried. 6. Presidents Report No report was presented. 7. Treasurer Report to December 2005 (as posted on nsclub.org) copy attached Moved by Jason Hicks, seconded by Margie Harris Stapleton, motion carried. There was quite a bit of discussion about the role of the Treasures and our accounting system. The decision ended with an agreement that the new Treasurer would evaluate the role and system and report back. There was discussion relating to the Account Payable especially the large amount owning to Jack Parsons. The new treasurer will handle this.
Minute of the Annual General Meeting Page 2 of 3 October 21, 2006 8. Election of Officers (Nominating Report) Copy Attached It was suggested by Helene Proudfoot that Kenneth Proudfoot given his prior experience chair this section of the meeting. Jack Parsons as chair of the nominating committee was questioned to why not all members who called to see if they would run for a position. Jack explained that the roll of the nominating committee is to get a full slate for the election. Which he did. There is open nominations from the floor. a. President The nominating committee brought forward the name of Jack Parsons. Kenneth Proudfoot called for nomination from the floor, after 3 calls there was no further nominations, Jack Parsons was declared elected. Jack Parsons thanked the members in attendance. b. Vice- President The nominating committee brought forward the name of Art Coffey. Kenneth Proudfoot called for nomination from the floor, after 3 calls there was no further nominations, Art Coffey was declared elected. Art Coffey thanked the members in attendance. c. Treasurer The nominating committee brought forward the name of Allen Hewlett. Kenneth Proudfoot called for nomination from the floor, after 3 calls there was no further nominations, Allen Hewlett was declared elected. Allen Hewlett thanked the members in attendance. d. Secretary The nominating committee brought forward the name of Linda Pike. Lynn nominated Rhonda Guay. An election by secret ballot was held and finished with a tie vote. Jason Hicks abstained. Before the second vote Lynn phoned to get Dave s proxy vote. Following a second vote Linda Pike was declaimed elected. e. Directors at Large The nominating committee brought forward the name of Margie Harris Stapleton, and Jason Hicks. Jack Parsons nominated Rhonda Guay. Margie Harris Stapleton with drew. Kenneth Proudfoot called for nomination from the floor, after 3 calls there was no further nominations, Jason Hicks and Rhonda Guay were declared elected. 9. Other Positions a. Membership Director... Allan Hewlett b. Training Director - Protection & Obedience... Brian Guay c. Training Director - Tracking & Obedience... Jack Parsons d. Equipment Controller... Justin Pike
Minute of the Annual General Meeting Page 3 of 3 October 21, 2006 10. Introduction of 2006-2007 Board of Directors Jack thanked all for their input and dedication to the club. 11. New Business a. Revisions to By-Laws & Constitution Copy Attached Jack presented the revisions to the By Laws as posted for the past 2 months on the website after much discussion other revisions were put forward, since these changes were not in compliance with mandatary notice time they could not be voted on. It was moved by Jack Parsons and seconded by Jason Hicks the revisions as presented be accepted, motion carried. It was agreed that we should consider revising the By-Laws in the future to make it a requirement of membership that NSClub members be GSSCC members. b. Review or 2006 Training Year The 2006 Training Year was briefly reviewed. It was a good year. c. Review of Draft Year at a Glance 2007 This was left for the two training directors to draft d. Goals for 2007 Copy Attached They were presented as a starting point, these will be refined over the coming weeks lead by the president. 12. Other - New Business None 13. Meeting Summary 14. Closing Comments As time was short both the Meeting Summary and Closing Comments were briefly over viewed by the president.
1. Call to Order 2. Appointment of Meeting Recorder 3. Welcome 4. Acceptance of Agenda 2006 AGM (2 ND AGM) AGENDA 2:00 pm - October 21, 2006 606 Windgap Road, Flatrock 5. Minutes of 2003 AGM (as posted on nsclub.org) 6. Presidents Report 7. Treasurer Report to December 2005 (as posted on nsclub.org) 8. Election of Officers (Nominating Report) a. President b. Vice-President c. Treasurer d. Secretary e. Directors at Large 9. Other Positions a. Membership Director... Allan Hewlett b. Training Director - Protection & Obedience... Brian Guay c. Training Director - Tracking & Obedience... Jack Parsons d. Equipment Controller... Justin Pike 10. Introduction of 2006-2007 Board of Directors THE 2006-2007 PRESIDENT TAKES THE CHAIR 11. New Business a. Revisions to By-Laws & Constitution b. Review or 2006 Training Year c. Review of Draft Year at a Glance 2007 d. Goals for 2007 12. Other - New Business 13. Meeting Summary 14. Closing Comments
NOMINATING REPORT EXISTING OFFICERS - 2003-2006 President...Rhonda Guay Vice-President... Jack Parsons Secretary Treasurer...Brian Guay Membership Director... Allan Hewlett Directors at Large... Jim Young Helene Proudfoot Training Director - Protection & Obedience...Brian Guay Training Director - Tracking & Obedience... ========================== Jack Parsons REPORT FROM THE NOMINATING COMMITTEE President... Jack Parsons Past President...Rhonda Guay Vice-President...Art Coffey Secretary... Treasurer... Membership Director... Linda Pike Allan Hewlett Allan Hewlett Directors at Large... Margie Harris-Stapleton Jason Hicks Open Nominations from the Floor Training Director - Protection & Obedience...Brian Guay Training Director - Tracking & Obedience... Jack Parsons Equipment Controller... Justin Pike
DRAFT GOALS 2007 This is just a Draft. Every member should have input. Every Board members has to have input based on their position. Goals 1. Good Training Year 2. Good Trial Year 3. Fulfilling our Year at a Glance 4. Finish the Club House 5. Lighted Field 6. 2 more Permanent Blinds 7. Regular Meetings & Regular Socials 8. Full control over our Training & Field Equipment 9. Start Library - Appoint an Librarian 10. A few more 2 X 2 Signs 11. Updated and Current Web Site 12. New updated Brochure 13. 14.