PRESCOTT UNIFIED SCHOOL DISTRICT District Office - Board Room, 146 South Granite Street, Prescott, Arizona GOVERNING BOARD REGULAR MEETING 5:00 PM MAY 3, 2016 Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation. MISSION STATEMENT Our mission in collaboration with families and communities, is to educate students by providing a safe and engaging learning environment. VISION STATEMENT Confident students prepared for tomorrow s challenges and opportunities. AGENDA 1. CALL TO ORDER - President Scott Hicks 2. APPROVAL OF AGENDA - President Scott Hicks A. Consider approving the agenda as presented. 3. OPENING CEREMONY A. Welcome - President Scott Hicks B. Pledge of Allegiance - Mr. Nathan Tenney 4. APPROVAL OF MINUTES A. Consider approving the minutes from the Governing Board Study/Voting Session and
Executive Session of April 5, 2016, the Governing Board Retreat of April 8, 2016, and the Special Study and Voting Session of April 14, 2016. Board policy requires approval of minutes. 5. PRESENTATIONS A. Going the Extra Mile Recognition B. Presentation of Plaque of Appreciation to the Yavapai Prescott Indian Tribe C. Video Game Programming Certification Course Presentation Presenter: Ruth Alsobrook-Hurich, Yavapai College D. Recognition of Mr. Nathan Tenney, Student Representative E. Instructional Minute Presentation 6. INFORMATION ONLY ITEMS A. Summary of Current Events 1. Superintendent a. May District Calendar of Events b. Current Events, Celebrations, and Recognitions 2. Governing Board Members and Student Representative 7. ACTION ITEMS A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests. The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented. 1. Consider approving the certified and classified personnel actions as presented. A copy of the personnel report has been attached for review. Presenter: Mrs. Christa Simmons, Director of Human Resources 2. Consider approving the donations as presented. Board policy requires acceptance by the Governing Board of all donations.
3. Consider ratifying the vouchers as presented. Arizona Revised Statutes requires approval/ratification of all vouchers. 4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for March 2016. A copy of the report has been attached for review. 5. Consider approving the General Statement of Assurances for the Arizona Department of Education for Fiscal Year 2017. This is an annual "housekeeping" item to assure compliance with federal and state regulations and allows selected staff to have log-in access to reports required by the ADE. The deadline for this paperwork is May 15, 2016. B. PUBLIC HEARING 1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2015-2016 budget limits for the Maintenance and Operations and Capital Budgets. 2. Consider adjourning the Public Hearing and reconvening to Regular Session. C. STUDY AND VOTING SESSION 1. Consider approving the revisions to the 2015-2016 budget limits for the Maintenance and Operations and Capital budgets. In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2015-2016 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve. Please see the attachments. 2. Consider approving RFP #16-23-21 for Southwest Foodservice Excellence as the district's food service management company as presented. In accordance with School District Procurement Rules in the Arizona Administrative Code and pursuant to A.R.S. 15-213, it was determined that it was practical and
advantageous to the district to issue a Request for Proposal for a food service management company. It is recommended that Southwest Foodservice Excellence be awarded this RFP for the 2016-2017 school year. This RFP can be renewed on an annual basis for up to four additional years. Please see the attachment for additional information. 3. Consider approving the posting of a Request for Proposal (RFP) to obtain the services of a commercial real estate agent to market and pursue the sale of any or all of the following real properties: Dexter School, District Office, Miller Valley Elementary School, and Washington School. In November, voters approved the ability of the district to sell Miller Valley and Washington Schools, adding to the list that already consisted of the District Office and Dexter School. The Request for Proposal would be written up in such a way that allows interested realtors to make proposals for one specific property, all four properties, or a combination of all four. 4. Consider approving a lease agreement between Northpoint Expeditionary Learning Academy and Prescott Unified School District for the lease of Dexter Elementary School facility from October 1, 2016, through June 30, 2017, as presented. After meeting with representatives from Northpoint Expeditonary Learning Academy and district administration, it was agreed to propose to the Governing Board to extend the existing lease for a period of one more year through June 30, 2017. 5. Consider approving the Northern Arizona Council of Governments (NACOG) - Economic Workforce Development Non-Financial Worksite Agreement in order to provide a Summer Youth Program for 2016 as presented. This agreement would allow for the district to have a summer work experience program at Prescott High School for the upcoming summer. The goal of Work Experience is to provide employment and training experience for participants in the Summer Youth Program administered by NACOG. Please review the attached agreement and supplemental information. 6. Consider approving the district's new Mission and Vision statements as presented. The Governing Board reviewed the current Mission and Vision statements in detail during the Fall Board Retreat. Ms. Mardi Read put a committee together of board
members, staff, parents, and students who developed new Mission and Vision Statements for the district. A committee comprised of 1 parent, 2 students, 1 certified staff, 1 classified staff, 1 administrator and 2 board members met to create new mission and vision statements for the district. The process involved discussing the purpose of mission and vision statements, reviewing our current statements, identifying what PUSD is all about and what we hope to achieve, incorporating the new motto Every Child, Every Day, and understanding the strategic plan goal areas. Through a process of collaboration and research, the new statements were developed. Presenter: Ms. Mardi Read, Assistant Superintendent 7. Consider approving the recommendations from the Bond Override Oversight Committee regarding Items to be purchased for Phase I bond expenditures as presented. The Bond Override Oversight Committee is comprised of Andre Carman, a local attorney; Sonya Tenney, a parent; Deb Dillon, a community member; Shawn Vastine, Director of Facilities; and Kevin Dickerson, Chief Financial Officer. The Bond Override Oversight Committee has been tasked to prioritize capital needs to the sale of bonds making sure there are financial efficiencies, priorities, and that transparency happens for the community. 8. Consider approving the School Facilities Board "Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund" - Project Number: 130201150-1002-006BRG for the replacement of the boiler at Prescott Mile High Middle School as presented. Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project. 9. Consider approving the School Facilities Board "Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund" - Project Number: 130201160-1003-005BRG for column repairs at Granite Mountain School as presented. Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project.
10. Consider approving the School Facilities Board "Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund" - Project Number: 130201200-1001-007-BRG for the roof replacement at Prescott High School as presented. Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project. 11. Consider reviewing the current ASBA 2016 Political Agenda and reaffirming the Governing Board's top five priorities for the 2017 Political Agenda to be considered by the Legislative Committee over the summer and approved at the Delegate Assembly in September. Governing Board members were emailed the ASBA 2016 Political Agenda to review, as well as a form, in order to come up with their five top priorities to serve as a recommendation for the 2017 Political Agenda. The deadline for submitting the Top Five Priorities as determined by the Governing Board is May 20, 2016. 12. Consider approving revisions to Governing Board Policy GCQE - Retirement of Professional Staff Members as presented. In the past when a professional staff member retired and wanted to come back to work for the district it had to be done through a third party employer. Revisions have been made to the policy because the current policy is too restrictive and makes it more difficult to retain highly qualified staff members. Governing Board policy requires that any new or revised policies must have two readings before being adopted. This is the second reading and the board is now being asked to adopt this revision to policy. A copy of GCQE-R has been attached for your review. Please see the attached proposed policy revisions and new regulation. 13. Consider approving revisions to Governing Board Exhibit KF-E - Community Use of School Facilities User Fees as presented. From time to time the district reviews the fees charged for our facilities and any fees or revision to fees requires approval by the Governing Board. Governing Board policy requires that any new or revised policies must have two
readings before being adopted. This is the second reading and the board is now being asked to adopt this revision to policy. D. INFORMATION AND DISCUSSION ITEMS 1. Mr. Dickerson has prepared the School Board Summary Budget Report for your review. 2. Discussion Item: Consider approving revisions to Governing Board Policy BE - School Board Meetings as presented. Mr. Howard is proposing eliminating the second scheduled meeting of the month and only meeting on the first Tuesday of each month and calling special sessions as needed. Governing Board policy requires that any new or revised policies must have two readings before being adopted. This is the first reading and discussion by the board. The board will be asked to adopt this revision at their next meeting. Please see the attached proposed policy revisions. 3. Consider reviewing Policy Services Advisory, Volume 28, Number 2 from April 2016, regarding Policy Advisory Numbers 548-551. Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policies and the Board will be asked to adopt these policies at the next meeting. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval. Policy Advisory No. 548 - BDF Advisory Committees Policy Advisory No. 549 - JK Student Discipline JK-RB Student Discipline Policy Advisory No. 550 - JLDB Restraint and Seclusion JLDB-EA, EB, EC, ED Restraint and Seclusion Policy Advisory No. 551 - KF Community Use of School Facilities 4. Meeting Dates a. Next Meeting Dates 1. Tuesday, May 18, 2016 - Governing Board Study and Voting Session @ 5:00 p.m. 2. Tuesday, June 7, 2016 - Governing Board Study and Voting Session @ 5:00 p.m. b. Other Dates:
5. Future Agenda Items The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item. 6. Discussion Item: Consider approving Policy Services Advisories 8. ADJOURNMENT