INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Consultant: Constitutional Review Process & Electoral Reform Expert PROCUREMENT NOTICE: IC/LBR/2016/015- GOVERNANCE Date: 26 MAY 2016 I. Position Information Job Code Title: Constitutional Review Process & Electoral Reform in Liberia Grade Type of contract: Individual (IC) Supervisor: Team Leader Governance Unit Duty Station: Monrovia, Liberia Duration: 6 Months Starting date: 1 st July 2016 Proposals should be submitted at the following address: by email to consultants.lr@undp.org and bids.lr@undp.org (Please include procurement notice number in the subject area) no later than 9 June 2016 at 5:00hrs PM (GMT). Any request for clarification must be sent by standard electronic communication to the following e-mail: angeline.soumah@undp.org CC: aicha.cherif@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants. Interested candidate can download the TOR attached and send their offers in separate folder at the email addresses bids.lr@undp.org and consultants.lr@undp.org : 1. Technical offer: P11, 1 page on your suitability and 1 page methodology (all in a maximum of 5 pages) 2. Financial offer: A lumpsum should be submitted. Attached a template to follow and fill. Conditions for submission per email: Technical and Financial proposals should be sent as separate PDF files. To secure your financial offer please set up a password that will be used at a later stage once the evaluation of the Technical proposal is complete. The bidders who achieve the minimum score will be requested to provide passwords 1
1. Background Term of Reference Constitutional Review Process & Electoral Reform in Liberia The Constitutional Review Process, which began in August 2012, has made significant progress. To date, the Constitutional Review Committee (CRC) has 1) held a national Constitutional Conference (NCC) in Gbarnga City, Bong County where it presented its findings to the Legislature and the Liberian public after consultations in all 15 Counties of the country and 2) presented its report to the President of Liberia. Consequently, the President forwarded in the form of a letter, a commentary on the NCC findings to the Legislature. While commenting on each of the 25 proposals voted for at the NCC, the President also took time to remind the Legislature of its constitutional role as well as the timelines leading up to the anticipated referendum. The President also pointed out that it is the institution of the legislature that is tasked with the responsibility of converting the Committee s report to a set of proposed constitutional amendments to be effected into the body of the current 1986 Constitution, which would then pave way for citizens participation in a referendum on the proposed amendments. Through its support to the Constitutional Reform and Electoral Cycle Support Projects, the UNDP is committed to supporting the Legislature and the National Elections Commission (NEC) to ensure that all necessary requirements are met prior to a referendum. Given the significant relationships developed over the years between UNDP, NEC and the Legislature through the Election Basket Project (EBP) and the Constitutional Reform Project (CRP), it is envisioned that the CRP and Electoral Reform support can build on that established relationship and interface to facilitate relationships and networks with the legislature and NEC. In consideration of the above, the ongoing electoral reform and constitutional review processes, with the support of UNDP requires the service of an individual contractor to work with the secretariat, the Legislature and the NEC to organize and implement public hearings on proposed amendments, organize and implement meetings with stakeholders on referendum, assist the legislature in organizing and publishing the proposed amendments accompanied by statements in an official gazette, liaise between the NEC and the Legislature, work with the NEC on ongoing electoral reform, assist the NEC in preparation and implementation of civic education on proposed constitutional amendments. 2. Functions / Key Results Expected 2.1. The UNDP seeks to recruit a consultant to work with the Legislature & NEC to support the constitutional review and electoral reform processes and development in relation to: Legal analysis, in particular regarding supporting the constitutional review and electoral reform processes; Legislative public hearings, stakeholder consultations, political parties and CSOs engagement and finalization of proposed amendments, in particular through support for the NEC and the Joint Legislative Committee on constitutional review and relevant members of secretariat and staff of committee; 2
3. Deliverables/Outputs : More specifically, the following are the deliverables which are linked to the payments as per the table below; Deliverables Estimated Duration to Complete Target Due Dates Review & Approvals Assist the Legislature, specifically the Senate in organizing and conducting public hearings with various stakeholders on the proposed constitutional amendments. Assist the NEC in conducting more information sessions on adopted amendments to the election law & work with the NEC to conduct one gender mainstreaming workshop with political parties & CSO. Assist the Legislature in seeking expert opinion and completing the proposed constitutional amendments with explanatory statements. Assist CSOs and CBOs to strategize, organize and deliver information sessions and increase dialogue on proposed constitutional amendments. Work with NEC to develop civc education started for draft amendments for distribution to IPCC, CSOs Media and various sector of Liberian society. Payment terms 1 Month 20% upon completion of specified deliverables and submission of report 1 Month 20% upon completion of specified deliverables and submission of report 1 Months 20% upon completion of specified deliverables and submission of report 1.5 Month 20% upon completion of specified deliverables and submission of report 1.5 Month 20% upon completion of specified deliverables Building broad consensus among political actors and promoting confidence in the NEC to conduct peaceful elections in 2017 and the future; and Encouraging conflict prevention/community dialogues and support to creating a peaceful environment for the 2017 elections, including NEC/stakeholder outreach and partnership building. 2.2. The consultant will work with the NEC Board and staff, Members of the legislature, their personal staff and the staff of the Legislature. In particular, staff will need to be supported to provide legal analysis and briefings to Members in relation to the review process and related issues. The consultant will also be tasked with designing and implementing activities to build committee members understanding of the roles and responsibilities throughout the legislative engagement process. 2.3. The consultant will work with the NEC Board of Commissioners, the Executive Director, the legal department and other staffs, the Legislature, political parties, CSOs and other stakeholders in ensuring that the copies of the Elections Law and proposed constitutional amendments are disseminated to stakeholders. The consultant will be tasked with designing and implementing information sessions, organizing conferences/workshops, developing policies, regulations and organizational structures for the Inter-Party Consultative Committee (IPCC), supporting dialogues with active involvement of community leaders and youth organization, and supporting the connection between political parties, CSOs, media, community leaders and youth groups. 3
2.4. The consultant will work closely to support the Joint Legislative Committee to more effectively discharge their duties. The consultant will support the relevant committees to develop an outreach strategy (mapping of key actors to engage, calendar and methodology to conduct public hearings on the proposed amendments, to enable a more inclusive process of debate and review of the constitutional review being undertaken. 2.5 In delivering the consultancy, the consultant will: Work in very close partnership with the Chair and members of the Board of Commissioners of the NEC, the Executive Director, the legal department and other relevant staff; Work closely with the Legislature, in particular members of relevant committees, their staff and staff of the secretariat; Work closely with political parties, CSOs, media and other stakeholders; and Work closely with the UNDP Liberia Country Office. 4. Institutional Arrangements The Consultant will be under the overall and direct supervision of the Deputy Country Director for Programme and liaise closely with the Team Leader Governance and the UNDP Elections Project CTA. 5. Duration of the Work The consultancy is expected to last for 6 months (Monday to Friday) from the date of signing the contract. 6. Duty Station: Monrovia, Liberia 7. Requirements for experience and qualification Qualifications The consultant is expected to have the following qualifications: A minimum of Master s degree in law, political science, international relations or a relevant social science; Extensive knowledge and work experience of electoral administration and management with specific experience in legal assistance. Experience in assisting the Constitutional Review and Election Law Reform processes. Experience in Drafting regulations and guidelines for election process in the African region. Experience in advisory role, especially knowledge of Liberian Legislative and electoral legal framework is advantage. At least 7 years of relevant professional work experience, in particular in the area of electoral support or law reform. Understanding of political economy, conflict analysis and relevant strategies for implementing crisis sensitive responses to political governance issues; Demonstrable experience in undertaking similar consultancies for international development organizations, preferably UNDP; Fluent English-Speaker Competencies Corporate Competencies: Demonstrates integrity by modeling the UN s values and ethical standards Promotes the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies: Communication and interpersonal skills required for collaboration with election administration as well as various electoral stakeholders. Ability to prioritize work and produce the required outputs in the given timeline. Ability to advise effectively, mentoring as well as conflict resolution skills. Substantive knowledge and experience working in the electoral support and democratic governance. Strong oral and written communication skills. Excellent training and presentation skills. Excellent drafting and analytical skills. 4
Evaluation criteria: 1. SHORTLISTING: - Relevant diploma 5 points - Years of Relevant Experience 5 points 2. Technical proposal: - Competencies & Skills (15 points) - Relevant Work Experience as per TOR Requirements (15 points) - Methodology (30 points) To be qualified candidate should obtain minimum 70 points. 3. Financial proposal: Financial offer will be scored at 30 points. 4. Awarding contract: will be awarded to highest scored candidate (technical score + financial scores)/100 Rating will be as follow: Rating the Technical Proposal (TP): TP Rating = (Total Score Obtained by the Offer / Max. Obtainable Score for TP) x 100 Rating the Financial Proposal (FP): FP Rating = (Lowest Priced Offer / Price of the Offer Being Reviewed) x 100 Total Combined Score: (TP rating) x (Weight of TP, e.g. 70%) + (FP Rating) x (Weight of FP, e.g., 30%) Total Combined and Final Rating of the Proposal: The higher combined score will be recommended 5
OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date Kamil Kamaludden United Nations Development Programme Simpson Building Sekou Toure Avenue, Mamba Point Monrovia, Liberia Dear Sir/Madam: I hereby declare that: I have read, understood and hereby accept the terms of reference describing the duties and responsibilities of Consultant: Constitutional Review Process & Electoral Reform Expert a) I have also read, understood and hereby accept UNDP s General Conditions of for the Services of the Individual ors; b) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; c) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 d) I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]: An all-inclusive daily fee of [state amount in words and in numbers indicating currency] A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. e) For your evaluation, the breakdown of the above mentioned all-inclusive amount is attached hereto as Annex 2;
f) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; g) This offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline; h) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; i) If I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.the contact person and details of my employer for this purpose are as follows: j) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Type UNDP Business Unit / Name of Institution/Company Duration Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal :
Assignment Type Name of Institution/ Company Duration Amount k) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. l) If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual. m) I also fully understand that, if I am engaged as an Individual or, I have no expectations or entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed : Annexes[pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template Brief Description of Approach to Work (if required by the TOR)
BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Unit Cost in USD Quantity Total Rate for the Duration in USD I: Personnel Costs Professional Fee Insurance Months 6 Communications Transportation Others (pls. specify) Total Personnel cost (All inclusive) in USD II: Travel Expenses to Join Duty Station Round Trip Airfares to and from duty station Living Allowance Days 184 Travel Insurance Terminal Expenses Others (pls. specify) Total Travel Cost (All inclusive) in USD III: Local Travel Expense at Duty Station Local Travel (Attending office) Field Travel, if any as per TORs Filed Living Allowance, if any as per TORs Others (pls. specify)
Total Travel Cost at Duty Station (All inclusive) in USD Total Financial Proposal in USD
B. Breakdown of Cost by Deliverables* Deliverables [list them as referred to in the TOR] Percentage of Total Price (Weight for payment) Amount Deliverable 1 Deliverable 2 Deliverable 3 Deliverable 4 Deliverable 5 Deliverable 6 Total 100% USD *Basis for payment tranches