Maple Grove City Council Meeting Meeting Minutes Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on January 21, 2014 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers LeAnn Sargent, Karen Jaeger, Phil Leith, and. Erik Johnson. Absent was none. Present also were Al Madsen, City Administrator; Ken Ashfeld, Public Works Director/City Engineer; Jim Knutson, Finance Director; Terry Just, Parks and Recreation Director; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Al Madsen stated the following: Item Amended to the Agenda Item Amended to the Consent Agenda Item Added to the Consent Agenda 3M. Send Mayor to Out of State Meeting Item Removed from the Consent Agenda for Discussion Consent Items The following Consent Items were presented for Council s approval: MINUTES A. Regular Meeting January 6, 2014
Page 2 SCHOOLS AND CONFERENCES B. 39 th Annual Minnesota Law Enforcement Explorer Conference Motion to approve the attendance of Police Officers/Explorer Advisors Nicholas Gross, Angela Tschida, Kallan Nordby, and Eric Gunderson to the state conference. Also to attend are Police Explorers Tyler Sinclair, Tristan DeMorett, Erin Hundertmark, Jessie Fuhrman, Brad Lind, Roderic Hill, Ashley Jordet, Troy Hoffarth, Tanner Hoffarth, Casey Gruber, Jacob Lentz, Luke Howe, Nicole Pfeffer, Page Vangstad, Dmitry Ivanov, Nate Chesemore, Tyler Petit, Thomas Zwak and Gabe Kaplan. The 39 th Annual Minnesota Law Enforcement Explorer Conference will be held in Rochester, Minnesota, from April 24 th through April 27 th, 2014, for a total cost of $1,192.00. PERSONNEL ITEMS C. Part-time Office Clerk, Public Works Department Appointment Motion to approve the hiring of Donna Skaja to the position of part-time Office Clerk in the Public Works Department at an hourly rate of $19.370, (Level 5C), effective January 22, 2014, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed. D. Part-time Scheduling Clerk, Building Department Appointment Motion to approve the hiring of Janice Slimmer to the position of part-time Scheduling Clerk in the Building Department at an hourly rate of $18.255, (Level 4C), effective January 22, 2014, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed. E. Transportation Operations Engineer Appointment Motion to approve the hiring of Jupe Hale to the position of Transportation Operations Engineer at an annual salary of $93,329.60 (Level 13D), effective February 11, 2014, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed.
Page 3 COMMUNITY DEVELOPMENT ITEMS F. Hawaii Spa Business License Suspension Motion to suspend the business license of Hawaii Spa, 7382 Kirkwood Court, Maple Grove, Minnesota 55369, based on the comments on the Council Action Form and direct the Clerk to send the notice of suspension attached, and to schedule a license revocation hearing before the City Council for February 3, 2014 at 7:00 p.m. ENGINEERING ITEMS G. Sureties Motion to approve the surety actions as identified on the Council Action Form. H. CSAH 101 Over Rush Creek Bridge Replacement Approval of Plans Resolution No. 14-006 Motion to adopt Resolution No. 14-006 approving CSAH 101 (Brockton Lane) Bridge Replacement Hennepin County Project 1106 (SAP 027-701-025) and approving plans. ADMINISTRATIVE ITEMS I. 2014 Park Dedication Residential Unit Fee and Commercial/Industrial Acre Fee Motion to establish $3,873 as the per-unit fee for residential platting filed with Hennepin County for a period beginning February 1, 2014 and ending January 31, 2015 which amount is based on the City Ordinance. Motion to continue $6,500/acre industrial and to continue $11,000/acre for commercial platting filed with Hennepin County for a period beginning February 1, 2014 and ending January 31, 2015 which amount is based on the City policy established pursuant to Resolution 88-120. J. Consideration to Not Waive the Monetary Limits on Municipal Tort Liability Coverage Motion to not waive the monetary limits on municipal tort
Page 4 liability established by Minnesota Statutes 466.04. K. Transfer from General Fund to the Community Center and CIP Funds Motion to transfer $2,670,000 from the General Fund to the Capital Improvement Fund to partially finance the planning and construction of the Future Central Park ($1,700,000), future City fiber optics improvements ($250,000), hockey board replacements at various parks ($300,000), mini-excavator for public works ($70,000), Laserfische project improvements ($50,000), and Community Center Fund for maintenance purchases ($300,000). CLAIMS L. Motion to approve the claims as listed: City: $1,888,201.34 Purchasing Card: $11,642.97 M. Mayor to Out of State Meeting Motion to approve sending the Mayor to an Out of State Meeting. Motion by Councilmember Sargent, seconded by Councilmember Leith, to approve the Consent Items as amended, adding item 3M (Mayor to Out of State Meeting). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda. Special Business Open Forum Report On Upcoming There were no open forum issues brought before the Council at this meeting. There was nothing to report.
Page 5 Community Development Items Report on Upcoming Engineering Items Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: The Corcoran Meeting, which would discuss the bridge replacement for Highway 101 would be held on Thursday, January 21 st at 6:30 p.m. TH 610 work continues and RFP s were being requested. The City would be working to remove snow between the street and sidewalk to improve visibility in the boulevard areas. Al Madsen, City Administrator Items Added to the Agenda Mr. Madsen explained that the Council has his Monday report if there are any questions. He reported there would be a Gravel Mining Area TIF meeting on Monday and Representative Davnie would be in attendance. He indicated staff has been in contact with several high tech medical companies that may be interested in potentially locating in Maple Grove. Councilmember Jaeger mentioned Maple Grove was selected 3 rd out of the 10 best places to live in the State of Minnesota. She encouraged all to attend the Farmer s Market at Lynde s on Thursday from 3:00 to 6:00 p.m. Adjournment Motion by Councilmember Sargent, seconded by Councilmember Leith, to adjourn to the regular City Council meeting on February 3, 2014 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7:38 p.m. by Mayor Steffenson. Respectfully submitted, Alan A. Madsen City Administrator