Independent School District No. 834 Stillwater Area Public Schools Stillwater City Hall, 216 North Fourth Street, Stillwater Board Business Meeting Agenda December 19, 2013 7:00 p.m. I. Call to Order II. III. IV. Roll Call Pledge of Allegiance District Mission V. Approval of the Agenda VI. Introductory Items A. Student Report B. Superintendent Report 1. National Board Certified Teacher Kris McCarthy VII. Open Forum VIII. Consent Items A. Minutes of December 5 2013 Board Meeting B. Accept Gifts and Donations November 2013 C. Bills Payable November 27 through December 10, 2013 D. Treasurer s Report November 2013 E. Human Resources Personnel Report F. Field Trip for 1 advisor, 8-9 chaperones TBD, and 71 students TBD to attend the SAHS Stillwater Choir Tour in Tempe/Mesa/Flagstaff, AZ, April 24-27, 2014 IX. Reports A. Planning Work to Support Bridge to Excellence Dr. Lunn, Superintendent X. Action Items A. East Metro Integration District Resolution Dr. Lunn, Superintendent B. Revised Budget 2013-2014 Ms. Hoheisel XI. School Board Updates A. Chairperson Report 1. Board Learning Session Update B. Board Member Reports 1. Working Group Updates XII. Adjourn School Board Goals 2013-2014 A. We will maintain and grow an excellent school district for the future of all students. B. All school buildings (staff, students, parents) will be supported, engaged and listened to, creating a culture of trust. C. All staff members will be encouraged to be creative, innovative and to work collaboratively focused on removing barriers to achieve goals.
Agenda Item I Date Prepared: November 8, 2013 Agenda Item: Call to Order The board Chair will call the meeting to order. Board action is not required.
Agenda Item II. Date Prepared: November 8, 2013 Agenda Item: Roll Call The Board Chair will as the secretary to take the roll. A quorum must be established in order for the meeting to proceed. Board Members Kathy Buchholz, Board Chair Tom Lehmann, Vice Chair George Hoeppner, Clerk Natalie Fedie, Treasurer Amy Burback, Director Natasha Fleischman, Director Mike Ptacek, Director Corey Lunn, Superintendent (ex-officio) Paige Hietpas, Student Board Member Nicholas Alm, Student Board Member Board action is not required.
Agenda Item III. Date Prepared: November 8, 2013 Agenda Item: Pledge of Allegiance The Pledge of Allegiance will be recited prior the approval of the meeting agenda. I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. Board action is not required.
Agenda Item IV. Date Prepared: November 8, 2013 Agenda Item: District Mission A board member will read the District Mission statement. The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to develop curious individuals who are active and engaged leaders in an ever-changing world by challenging all students as they travel along their personalized learning pathways. Board action is not required.
Agenda Item VII. Date Prepared: November 8, 2013 Agenda Item: Approval of the Agenda Once quorum has been established the board chair will request approval of the meeting agenda. A motion and a second to approve the meeting agenda will be requested. Motion by: Seconded by: Vote:
Agenda Item VI. A. B. Date Prepared: November 8, 2013 Agenda Item: Introductory Items Student Report and Superintendent Report Each meeting the Student Board Members and the Superintendent will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared/distributed and the meeting date. Topics generally include announcement of attendance at district events, communications items, FYI items and correspondence items worth noting. What is included in this item will vary each month depending on the nature of the topics, the school year schedule and time of activities. Board action is not required.
Agenda Item VII. Date Prepared: November 8, 2013 Agenda Item: Open Forum If a person wishes to speak to the School Board, they will be able to do so at the start of the Board meeting during Open Forum. These are the current procedures. To address the Board, you must sign in. 1. At the Open Forum portion, the Board Chairperson will ask you to come to the microphone. 2. You are asked to state your name and address for the record. You will then have five (5) minutes to address the Board with your comments. If many persons wish to speak on the same topic, the Board Chair may ask those wishing to speak to designate a spokesperson and will allow a longer time for addressing the Board. 3. When you have completed your comments, you will be thanked for addressing the Board and will leave the microphone. After a person addresses the Board: 1. The Board will ask administrators present to review the concern(s) presented and generally there is no discussion between the speaker and the Board. The Board will not deliberate or take action regarding requests presented at this meeting. 2. If public follow-up is required, it will be presented at a subsequent meeting. While comments and questions on issues are welcome during Open Forum, law prohibits the Board from discussing concerns about individual employees or students in a public meeting. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speakers to forward comments regarding individual employees or students to the superintendent. Board action is not required.
Agenda Item VIII. A. B. C. D. E.F. Date Prepared: December 17, 2013 Agenda Item: Consent Agenda Contact Person: Varies by item A. School Board Meeting Minutes December 5, 2013, 2013 Contact Person: George Hoeppner, Clerk or Barbara Proulx, Secretary A copy of the minutes from the December 5, 2013 meeting is included for your review. B. Gifts and Donations November 2013, Accept Gifts and Donations, Treasurer s Report Contact Person: Kristen Hoheisel, Director of Finance A copy of the gifts and donations report is on file with the treasurer and the secretary. C. Bills Payable November 27 through December 10, 2013 Contact Person: Kristen Hoheisel, Director of Finance A copy of the check register is on file with the treasurer and the secretary. D. Treasurer s Report November 2013 Contact Person: Kristen Hoheisel, Director of Finance A copy of the report is on file with the treasurer and the secretary. E. Human Resources Personnel Report Contact Person: Cathy Moen, Director of Administrative Services A summary of personnel transactions for the month is enclosed, including retirements, resignations, releases, hires, additional assignments, leaves of absences, assignment changes and co-curricular hires. F. Field Trip Contact Person: Cathy Moen, Director of Administrative Services We are in receipt of a fieldtrip request to permit 1 advisor, 8-9 chaperones and 71 students to travel to Tempe/Mesa/Flagstaff, AZ, April 24-27, 2014 for the SAHS Choir Concert Tour. Board Approval of the Consent Agenda is needed. A motion and a second to approve the Consent Agenda will be requested. Motion by: Seconded by: Vote:
Independent School District No. 834 Stillwater Area Public Schools School Board Business Meeting Minutes December 5, 2013 I. Call to Order The meeting was called to order at 7:00 p.m. II. Roll Call Board Members Present: Kathy Buchholz, Board Chair; Tom Lehmann, Vice Chair; George Hoeppner, Clerk; Natalie Fedie, Treasurer; Amy Burback, Director, Natasha Fleischman, Director; Mike Ptacek, Director; Superintendent Dr. Corey Lunn, Student Board Members Nick Alm and Paige Hietpas III. Pledge of Allegiance Student Board member Nick Alm led the Pledge of Allegiance. IV. District Mission Board member Fedie read the district mission statement. V. Approval of the Agenda Motion by, Mike Ptacek; Second by, Natalie Fedie; Vote: 7 Ayes, 0 Nays; Motion Carried. VI. Introductory Items A. Student Report Athletics the students provided an update on the various sporting teams and contests Academics SAHS hosted a Human Rights Day A blood drive is scheduled for December 17 NHS is hosting a coffee house on December 20 Debate team event is this weekend Arts SAHS Snow Ball Dance is at Withrow Ballroom Winter Concerts are scheduled check the website for more information B. Superintendent Report Dr. Laager introduced Ms. Van Klei who informed the board about the Physical Education Program Grant that was received. Congratulations to Darrell Salmi and Amber Mueller who are recognized as TIES Exceptional Teachers VII. Open Forum No speakers. VIII. Consent Items A. Minutes of November 14, 2013 Board Meeting B. Bills Payable November 8-26, 2013 C. Human Resources Personnel Report Motion by, Tom Lehmann; Second by, Amy Burback; Vote: 7 Ayes, 0 Nays; Motion Carried. IX. Reports Dr. Laager introduced Eric Anderson and the AVID teachers who provided information on the expansion of the program in year two and for year three. X. Action Items A. Certify the 2013 Property Tax Levy Payable 2014 The Board of Education adopted a preliminary property tax levy on September 26, 2013. At the Board business meeting held on December 5, 2013, Kristen Hoheisel, Director of Finance, will provide information on the Truth in Taxation Requirements including the current budget and the proposed Tax Levy for Taxes Payable 2014.
The Board of Education is required to adopt the final levy for Taxes Payable 2014 and certify to the county auditor on or before December 28, 2013. Administration recommends that the Board of Education certify the 2013 Payable 2014 Tax Levy as follows: General Fund $ 24,728,137.10 Community Service Fund $ 899,771.36 Debt Service Fund $ 8,278,221.14 OPEB Debt Service Fund $ 1,426,813.63 Total Levy $ 35,332,943.23 PUBLIC HEARING Mr. David Pergande of 16606 Upper 12 th Street S, Lake St. Croix Beach addressed the board. Board chair Buchholz closed the hearing. Motion by, Tom Lehmann; Second by, Natalie Fedie; Vote: 7 Ayes, 0 Nays; Motion Carried. B. Letter of Consultation Mr. Dennis Bloom provided information and requested approval for a Letter of Consultation proposal to be sent to the Minnesota Department of Education for Capital Facility Projects FY 2014 and FY 2015. A school district must send a proposal to the Minnesota Department of Education (MDE) for any projects in excess of $500,000 and less than $1,400,000 per school site. Oak Park Elementary has project costs of $1,121,400 and Andersen Elementary has project costs of $792,000. No sites anticipate a project cost of more than $1,400,000, which would require a Review and Comment Letter. This Letter of Consultation submission includes all security projects for FY 2014-2015 and will establish a complete review of all sites. Motion by, Mike Ptacek; Second by, Amy Burback; Vote: 7 Ayes, 0 Nays; Motion Carried. XI. School Board Updates A. Chairperson Report 1. Board Learning Session Update B. Board Member Reports 1. Board member Hoeppner shared EMID information and reviewed the TAB Committee agenda items. 2. Board member Ptacek shared the Talking Points from the NE Metro 916 meeting, attended the November 22 SEE meeting and attended the Marine School Association meeting. 3. Board member Fleischman attend the staff meeting at Rutherford Elementary 4. Board member Fedie announced that over 5,000 people were at MOA this evening singing Clouds by Zach Sobiech 5. Board member Lehmann provided an update on the Finance and Operations working group and the Personnel working group meetings. XII. Adjournment The meeting adjourned at 8:43 p.m. Motion by, Natalie Fedie; Seconded by, Natasha Fleischman; Vote: 7 Ayes, 0 Nays, Motion Carried. Closed session began at 8:50 p.m. (Natasha Fleischman did not attend) Motion to open the meeting at 10:07 p.m. Motion by, Tom Lehmann; Seconded by, Amy Burback. Vote: 6 Ayes, 0 Nays, Motion Carried. Motion to adjourn from closed session at 10:09 pm. Motion by, Natalie Fedie; Seconded by, Amy Burback. Vote: 6 Ayes, 0 Nays, Motion Carried. Respectfully Submitted, George R. Hoeppner, School Board Clerk
PERSONNEL CHANGES: BOARD MEETING 12/19/2013 (New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 1 RETIREMENT/RESIGNATION/RELEASE NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE Soine, Betty Retirement (15 years) Supervisor of Early Childhood Family Education Early Childhood Family Center Welshons, Jacqueline Resignation.5 FTE Early Childhood Special Education Teacher Early Childhood Family Center Wilkins, Catherine Termination Cafeteria Employee, 5.50 hours/day Wildwood Elementary CSS June 30, 2014 SCEA December 20, 2013 Cafeteria December 11, 2013 HIRES NAME Beltz, Cheryl Coe, Julia Crom, Shari Ryan, Rebecca Schneider, Denise Schoenecker, Nancy ASSIGNMENT Cafeteria Employee, 3.50 hours/day Stonebridge Elementary 1.0 FTE School Counselor Oak-Land Junior High Paraprofessional, 17.5 hours/week Early Childhood Special Education 1.0 FTE Interventionist Lake Elmo Elementary 1.0 FTE License School Nurse District Wide Paraprofessional, 5.90 hours/day Lake Elmo Elementary ANNUALIZED SALARY/ HOURLY GROUP REASON EFFECTIVE DATE $10.75/hour Cafeteria Replacement December 9, 2013 $61,604 SCEA Long Term December 15, 2013 June 9, 2014 Substitute $11.91/hour SCPA Replacement December 9, 2013 $61,604 SCEA 2013-2014 November 25, 2013 June 9, 2014 staffing $40,065 SCEA Replacement November 25, 2013 June 9, 2014 $11.91/hour SCPA Replacement December 9, 2013 ASSIGNMENT CHANGES NAME FROM TO GROUP REASON EFFECTIVE DATE Anderson, Jason Burke, Angela Kaeck, Matthew Klein, Stacey McGinnis, Sasha Coordinator of School Age Care Central Service Building Paraprofessional, 5.75 hours/day Afton-Lakeland Elementary Grounds/Custodian, 8.00 hours/day Oak-Land Junior High and District Wide Paraprofessional, 5.00 hours/day Andersen Elementary C/E Assistant, 21-29 hours/week Afton-Lakeland and Lily Lake Elementary Supervisor of School Age Care Central Service Building Paraprofessional, 6.00 hours/day Afton-Lakeland Elementary Custodian IV-B, 8.00 hours/day Early Childhood Family Center and Stillwater Junior High Paraprofessional, 6.00 hours/day Andersen Elementary C/E Program Lead, 21-29 hrs/wk Withrow Elementary CSS Department December 20, 2013 Restructure SCPA Student Need December 2, 2013 Custodian Replacement December 4, 2013 SCPA Student Need December 9, 2013 C/E Leads and Assistants Replacement November 11, 2013 February 2, 2014 (approximate dates) CO-CURRICULAR HIRES NAME Drew, Debbie Schmeltzer, Rachel ASSIGNMENT SALARY REASON EFFECTIVE DATE Drama Club Advisor Oak-Land Junior High Drama Club Advisor Oak-Land Junior High $684 Replacement November 27, 2013 $684 Replacement November 27, 2013
PERSONNEL CHANGES: BOARD MEETING 12/19/2013 (New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 2 CO-CURRICULAR RETIREMENT/RESIGNATION/RELEASE NAME STATUS ASSIGNMENT EFFECTIVE DATE Junker, Joel Resignation 9 th Grade Basketball Coach Oak-Land Junior High November 21, 2013
Agenda Item IX. A. Date Prepared: December 12, 2013 Agenda Item: Project Work to Support Bridge to Excellence Contact Person: Dr. Corey Lunn, Superintendent Superintendent Lunn will review the levy promises, provide and update in work that is already underway provide highlights of the work planned, and share why parents are excited about the future of our schools. _ This is a report for information. No action will be requested.
Agenda Item X. A. Date Prepared: December 13, 2013 Agenda Item: East Metro Integration District Resolution Contact Person: Dr. Lunn, Superintendent Be it resolved by the School Board of Independent School District 834 that notice be given to the East Metro Integration District (EMID) on or before February 1, 2014, that District 834 intends to withdraw its membership from the EMID Joint Powers Agreement and its participation in the EMID collaborative. The Notice of Withdrawal shall be effective on June 30, 2015, the calendar year following the Notice of Withdrawal, as outlined in the Joint Powers Agreement. Said Notice of Withdrawal shall be in the form of this resolution sent to EMID s members via its Board of Directors. Administration recommends approval of the resolution. A motion and a second to approve the EMID Resolution will be requested. Motion by: Seconded by: Vote:
Independent School District No. 834 Stillwater Area Public Schools Excerpt of School Board Minutes December 19, 2013 RESOLUTION TO WITHDRAW FROM EAST METRO INTEGRATION DISTRICT Member moved and member seconded the following resolution, which unanimously carried. Be it resolved by the School Board of Independent School District 834 that notice be given to the East Metro Integration District (EMID) on or before February 1, 2014, that District 834 intends to withdraw its membership from the EMID Joint Powers Agreement and its participation in the EMID collaborative. The Notice of Withdrawal shall be effective on June 30, 2015, the calendar year following the Notice of Withdrawal, as outlined in the Joint Powers Agreement. Said Notice of Withdrawal shall be in the form of this resolution sent to EMID s members via its Board of Directors. George R. Hoeppner, Clerk Kathleen G. Buchholz Chairperson
December 20, 2013 East Metro Integration District Board of Directors and Member Districts: This letter is an addendum to an earlier letter and request mailed on January 25, 2013. That letter served as our formal notification to EMID of our intention to withdraw from the collaborative (as required in the Joint Powers Agreement noted below). A copy of the resolution approved by a majority vote of the Stillwater Area School Board at its regular meeting on January 24, 2013 was attached. As outlined in those communications, District 834 was planning on completing a study to decide whether to remain in the EMID collaborative or join a different collaborative. With several recent events, including the passage of our school levy and EMID being in the midst of developing its new vision, we would like to extend the time for our internal study and possible exit from the EMID collaborative to June 30, 2015. We are rescinding our previous letter and replacing it with this new request. A copy of the resolution approved by a majority vote of the Stillwater Area School Board at its regular meeting on December 19 is attached. Please be assured that it is our intent that this be our last extension request. ARTICLE SEVENTEEN: WITHDRAWAL OF MEMBERS A. A Member may elect to withdraw from the Joint Powers Agreement by a majority vote of its school board. Notice of withdrawal shall be in the form of a resolution sent to the Members. Withdrawal notice shall be given on or before February 1, and shall be effective on June 30 of the calendar year following the Notice of Withdrawal. Thank you for considering our request. We value our work with our EMID partners and look forward to continuing our work together and completing our internal study to determine how to best meet the needs of our students now and into the future. Corey Lunn, Superintendent Stillwater Area Public Schools
Agenda Item XII. Date Prepared: December 9, 2013 Agenda Item: 2013-14 Revised Budget Contact Person: Kristen Hoheisel, Director of Finance The 2013-14 Revised Budget adopted by the Board of Education midyear is an update to the Preliminary Budget approved the previous June. The Preliminary Budget is built on conservative enrollment projections and estimates of revenues. The Revised Budget is based on the October 1 student enrollment and revised revenue estimates. Typically, the budget will be revised again in the spring, primarily to update federal program revenues and expenditures. A copy of the 2013-14 Revised Budget summary document is attached for review. KH:srm Attachment A motion and a second to approve the 2013-14 Revised Budget. Motion by: Seconded by: Vote:
Agenda Item XI. A. B. Date Prepared: December 22, 2013 Agenda Item: School Board Updates Chairperson Report and Board Member Reports Each meeting the Board Chair and the members of the school board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared/distributed and the meeting date. Topics generally include announcement of attendance at district events, communications items, FYI items and correspondence items worth noting. What is included in this item will vary each month depending on the nature of the topics, the school year schedule and time of activities. Board action is not required.
Agenda Item XI Date Prepared: November 8, 2013 Agenda Item: Adjournment Contact Person: Board Chair The meeting must be adjourned formally. A motion and a second to adjourn the meeting will be requested. Motion by: Seconded by: Vote: