OFFICE OF THE SUPERINTENDENT HAYFIELD COMMUNITY SCHOOLS HAYFIELD, MINNESOTA 55940 BOARD WORKSHEET Mission: To provide a safe learning environment that engages, challenges, and inspires students for life Regular Meeting, 7:00 PM, Hayfield High School Library Monday, January 9, 2017 1. Pledge of Allegiance 2. Call to Order: PM 3. Public Forum 4. Oath of Office I,, accept the office of school board member for Hayfield Community Schools, Independent School District No., 203 for a term beginning on the first Monday in January 2017, and expiring on the first Monday in January 2021. In taking this oath, I affirm my support of the constitution of the United States and of this state as well as the policies adopted by this school district and to discharge faithfully the duties of this office to the best of my judgment and ability. 5. Reorganization of the Board A. Motion to seat new and returning board members MOTION B. Motion to Elect School Board Officers i. For the office of Chairperson: Nominations: MOTION VOTE
ii. For the office of Vice-Chairperson: Nominations: MOTION VOTE iii. For the office of Clerk: Nominations: MOTION iv. For the office of Treasurer: Nominations: MOTION C. Motion to approve 2017 board committee assignments: i. Facility Committee ii. MSBA Legislative Liaison iii. MN State High School League representative iv. Negotiations Committee v. Zumbro Education District representative vi. Community Education Advisory Board representative vii. Meet and Confer MOTION
VOTE D. Motion to approve regular board meeting dates and times for 2017, in the Hayfield High School Library, as listed below: Wednesday, January 4, 2017 Monday, January 9, 2017 Wednesday, February 8, 2017 Monday, February 13, 2017 Wednesday, March 8, 2017 Monday, March 13, 2017 Wednesday, April 5, 2017 Monday, April 10, 2017 Wednesday, May 3, 2017 Monday, May 8, 2017 Wednesday, June 7, 2017 Monday, June 12, 2017 Wednesday, July 5, 2017 Monday, July 10, 2017 Wednesday, August 9, 2017 Monday, August 14, 2017 Wednesday, September 6, 2017 Monday, September 11, 2017 Wednesday, October 4, 2017 Monday, October 9, 2017 Wednesday, November 8, 2017 Monday, November 13, 2017 Wednesday, December 6, 2017 Wednesday, December 6, 2017 Monday, December 11, 2017 6:01 p.m. (Truth in Taxation) 5:30 p.m. MOTION E. Motion to approve legal financial depositories, delegation for electronic fund transfers, legal representation, and the official newspaper for the District as follows: Legal Financial Depositories: Citizens State Bank, Hayfield Minnesota School district Liquid Asset Fund, Minneapolis Delegation for Electronic Fund Transfers for Making Payments to Vendors and Issuing Payroll
Stephanie Behrens Amber Uhlenhake Legal Representation Adams, Rizzi & Sween, P.A., Austin, MN Knutson, Flynn & Deans, P.A., Mendota Heights, MN Ratwick, Roszak & Maloney, P.A., Minneapolis, MN Official Newspaper Star Herald MOTION F. Motion to approve that each school member shall follow the Code of Ethics stated in Policy 209. MOTION G. Motion to approve a $0.00 increase for school board members. Salary will be $1200 per year. The following officer s annual salaries will remain as: Chairperson: $1500 Treasurer: $1450 Negotiation Committee Add l $250 MOTION H. Approve board member Lana Mindrup s right to employment with the district as an umpire/referee and ticket taker per Minnesota Statute 123B.195. MOTION I. Approve board member Brenda Becker s right to employment with the district as a ticket taker per Minnesota Statute 123B.195. MOTION J. Approve board member Greg Peterson s right to employment with the district as a substitute teacher, umpire/referee and supervisor per Minnesota Statute 123B.195. MOTION K. Approve board member Patrick Towey, Jr. s right to employment with the district as a umpire/referee per Minnesota Statute 123B.195.
MOTION 6. Roll Call Brenda Becker (P) (A) Justin Holtan (P) (A) Lana Mindrup (P) (A) Greg Peterson (P) (A) Lori Rouhoff (P) (A) Patrick Towey Jr (P) (A) Kathy Hegna Zelinske (P) (A) Belinda Selfors (P) (A) (Ex-Officio) 7. Motion to approve the agenda MOTION VOTE 8. Administrators Reports Dani Jax, Kelsey Roe, Student Reps John Howe/Grant Klennert, PreK-12 Principal & Assistant Principal Chris Pack, Activities Director Rebecca Jennings, Special Education: Belinda Selfors, Superintendent 9. ZED Update 10. Personnel A. Motion to approve the employment of Jessica Meek, as the High School Secretary, Lane B3 Step 6, at $15.72 per hour, for the 2016-2017 school year. MOTION VOTE B. Motion to approve the leave of absence request for Abigayle Hanson from January 4, 2017 through March 29, 2017. MOTION
C. Motion to approve the leave of absence request for Lois Gebhardt from January 3, 2017 through February 1, 2017. MOTION 11. Business A. Approve ULA motion. Member introduced the following resolution and moved its (MOTION) adoption: RESOLUTION DISCONTINUING AND REDUCING EDUCATIONAL PROGRAMS AND POSITIONS WHEREAS, the School Board of Independent School District No. 203 adopted a resolution on January 9, 2017, directing the administration to make recommendations for reductions in programs and positions, and WHEREAS, said recommendations have been received and considered by the school board, BE IT RESOLVED, by the School Board of Independent School District No. 203 as follows: That the following programs and positions, or portions thereof, be discontinued: 1. 6-12 programs (certified and non-certified employees). 2. PreK-5 programs (certified and non-certified employees). The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, (SECOND) Roll Call Vote: the following voted in favor thereof: and the following voted against: Whereupon said resolution was declared duly passed and adopted. B. Discussion and review of facility needs C. Discussion and review of MSBA Leadership Conference 12. Following review and discussion, moved and seconded to approve the consent agenda as follows: A. Minutes from December 12, 2016 Board Meeting, December 6, 2016 Work Session and December 6, 2016 Truth in Taxation Meeting.
B. Disbursements and financial information: December Hand Payables: $133,760.90 Net Payroll: $229,118.98, Gross Payroll: $356,471.35, January Vouchers: $601,314.13 C. Enrollment VOTE 13. Next board meeting agenda item 14. Facility Tour 15. Motion to approve adjourning the meeting. MOTION VOTE TIME