HIGHLIGHTS MESA UNIFIED SCHOOL DISTRICT NO. 4 GOVERNING BOARD MEETING TUESDAY, JANUARY 13, 2009 MESA PUBLIC SCHOOLS CURRICULUM SERVICES CENTER 549 North Stapley Drive, Mesa, AZ 5:00 p.m. Executive Session Study Session follows Executive Session 7:00 p.m. Regular Meeting EXECUTIVE SESSION 1. Pursuant to A.R.S. 38 431.03.A.1, discussion or consideration of resignation of certificated teacher. 2. Pursuant to A.R.S. 38 431.03.A.3, discussion for legal advice with legal counsel regarding the district s procedures for dismissal or resignation of certificated and non certificated employees. 3. Pursuant to A.R.S. 38 431.03.A.1. discussion or consideration of dismissal of a classified employee. 4. Pursuant to A.R.S. 38 431.03.A.5, direction to representatives of the school district regarding Meet and Confer. 1. Review of agenda items. No agenda items were reviewed. STUDY SESSION 2. Presentation on Mesa Distance Learning Program. Dr. Doug Barnard made a brief presentation on the Mesa Distance Learning Program (MDLP), an Internet instructional program sponsored by Mesa Public Schools and used by a variety of school districts within and outside of Arizona. Courses are written by certified teachers and are aligned to state and national standards. They are available for kindergarten through high school students. The traditional classroom is replaced by online instructors who stay in regular contact with students and monitor their progress. 3. Review of Governing Board calendar. The Board briefly reviewed its calendar for the remainder of January 2009. 4. Updates from Superintendents. Mr. Hughes commented on the financial challenges ahead for Arizona school districts.
2 REGULAR MEETING 1. a. Election of Governing Board President for the 2009 calendar year. Mr. Michael Hughes was elected Governing Board President for 2009. b. Election of Governing Board Clerk for the 2009 calendar year. Mr. David Lane was elected Governing Board Clerk for 2009. After the election of officers, President Hughes commented on the state budget crisis, its impact on Mesa Public Schools, and the responsibility of the district to respond. He expressed his appreciation to Mesa s teachers, staff and administrators for their hard work and the community for its support of education. He also acknowledged the exemplary leadership of Dr. Duvall, who will be retiring at the end of this school year. The Governing Board unanimously approved Items 2 through 7. 2. Adoption of Governing Board policies and regulations, including Governing Board Policy IGAK Native American Education, as presently constituted, for the 2009 calendar year. 3. Pursuant to A.R.S. 15 321, 15 341, 15 536, 15 538, and 15 539, delegation of authority and appointment of the Superintendent, or designee, to sign, by hand or facsimile signature, and deliver on behalf of the Governing Board: a. All reports and funding requests required by state or federal law; b. Intergovernmental agreements; c. Letters of preliminary notice of inadequacy of classroom performance, notices of dismissal, notices of suspension, and non renewal of contract; and d. All other official/legal documents which require the signature of the chief executive officer of the Mesa Unified School District No. 4 for the 2009 calendar year and through and including the date of the first meeting of the Governing Board in 2010. 4. a. Pursuant to A.R.S. 15 321 and 15 341, delegation of authority to the President and/or Clerk of the Governing Board to sign, by hand or facsimile signature, official/legal documents, contracts, or agreements on behalf of the Board for the 2009 calendar year. b. Pursuant to A.R.S. 15 321 and 15 341, delegation of authority to the Superintendent, Associate Superintendent, Assistant Superintendent for Business and Support Services, Chief Financial Officer, and Director of Purchasing to make debit or credit purchases of goods and services on behalf of the district with a district purchasing card or other credit or debit instrument for the 2009 calendar year. 5. Appointment of the Chief Financial Officer as student activities treasurer for the 2009 calendar year and authorization for him to be bonded in the amount of $5,000.00. 6. a. Annual secondary course description catalog. b. Supplemental instructional materials. c. Teacher Evaluation System Status Statement of Assurance.
3 7. a. Appointment of the following hearing officers for Section 504 complaints, employee due process hearings, student due process hearings, and bid protests for the 2009 calendar year: Mr. Phillip Austin, Dr. Charles Baker, Mr. Ernie Calderon, Mrs. Cynthia Dunham, Mr. Pat Gilbert, Mr. Paul Hanley, Dr. Larry Kelly, Dr. Ray Rafford, Mrs. Tamra Sieckmann, Mr. Chris Thomas, Mrs. Colleen Thomas, and Mrs. Marilyn Wilson. b. Selection of compliance officers for the 2009 calendar year, as follows: the Assistant Superintendent for Human Resources as the compliance officer for all complaints made by employees relating to Title VI and Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972; and the Assistant Superintendent for Student Services as the compliance officer for all complaints made by students relating to Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972 and for all complaints by students, employees, or visitors relating to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. c. Appointment of Mr. Mike Elliot, Mr. John Giles, and Mrs. Marilyn Wilson as the Board of Trustees for the Employee Benefit Trust for the 2009 calendar year. d. Pursuant to the School District Procurement Code, A.A.C. R7 2 1001, et. seq., appointment of the Director of Purchasing as district representative for the purpose of issuing decisions in response to protests filed pursuant to R7 2 1142, for the 2009 calendar year. In the event that the Director of Purchasing cannot act, the Assistant Superintendent for Business and Support Services will act as district representative. 8. Minutes of a regular meeting held December 9, 2008. Minutes were approved as presented. 9 Certificated and classified personnel requests. All personnel requests were approved as presented. 10. Consent Agenda. All items on the consent agenda were approved as presented (see attached list). 11. Superintendent s report. Dr. Duvall reported on the following: Janet Blecker s class at Patterson Elementary School is reading The Black Stallion. In March, the children will complete the literacy project by taking a field trip to the Apache Junction rodeo grounds. Poston Junior High School teacher Tony Bisanz was recognized by KEZ Radio 99.9 as this month s Education in Excellence winner. Tony teaches ELP social studies for seventh and eighth grades. He also sponsors Service Learning and National Junior Honor Society.
4 At Taylor Junior High School, a group of AVID students in Karen Rascon s class will be the first in Mesa to participate in a new national program called A World in Motion. General Motors engineers will work with students to design and build motorized toy cars, gliders, and fuel cells. The girls basketball team and the Key Club at Skyline High School are hosting a fundraising game to support cancer research. This AIA approved game has been dubbed the first annual Skyline Pink Out. The Lady Coyotes will be dressed in pink commemorative basketball uniforms and the opposing Team, Horizon High, will wear white. The girls, along with friends from throughout the Valley, have also committed to cutting their long hair for Locks of Love. This organization creates wigs for cancer patients who have lost their hair. 12. Presentation of Volunteer of the Month award for January 2009. On behalf of the Governing Board and administration, Mr. Lane presented a Volunteer of the Month award to Kyle Tilghman, volunteer at Las Sendas Elementary School. 13. a. First hearing on proposed changes to the following Governing Board policies: GCPD Disciplinary Action: Professional Staff GDPD Support Staff: Disciplinary Action for Misconduct; Dismissal for Unsatisfactory Performance b. First hearing on proposed new Governing Board Policy GEB Independent Contractors. The first hearing was held on the abovementioned policies. Action on these policies will take place at the next regular meeting of the Board. 14. Adjournment. The meeting adjourned at 7:43 p.m.
Item No. 11 CONSENT AGENDA a. Warrants District/special fund/auxiliary operations warrants, period of November 24, 2008, through January 9, 2009, as follows: 11/28/08 Warrants for services and materials $ 5,772,177.02 12/04/08 Payroll $18,753,810.46 12/05/08 Warrants for services and materials $ 1,239,300.08 12/12/08 Warrants for services and materials $ 2,296,228.70 12/18/08 Payroll $16,305,955.78 12/19/08 Warrants for services and materials $ 2,994,334.15 12/26/08 Warrants for services and materials $ 1,598,301.86 12/31/08 Payroll $18,264,168.98 01/09/09 Warrants for services and materials $ 1,560,285.71 b. Purchases/ 1. Encumbrance of funds for the purchase of district travel services from Encumbrances Sundance Travel and Stasis Travel, up to an amount of $125,000.00, as of Funds per the Greater Phoenix Purchasing Consortium of Schools (GPPCS), RFP #08 09 007. 2. Encumbrance of funds for the increased purchase of non carbonated beverages for the Food & Nutrition Warehouse from Vistar, up to an amount of $350,000.00, as per RFP #27 100MFN. 3. Encumbrance of funds for the purchase of student travel and group tour services from various vendors, up to an amount of $2,000,000.00 as per RFP #27 149MP and 27 159MP. 4. Encumbrance of funds for the purchase of fabric shade structures and steel ramadas for schools and district sites from various vendors, up to an amount of $600,000.00, as per Bid #27 158MB. 5. Encumbrance of funds for the rental of band and science camp facilities for school use from various vendors, up to an amount of $200,000.00, as per RFP #28 03MP and RFP #28 28MP. 6. Encumbrance of funds for the purchase of investigative services for the Human Resources Department, up to an amount of $50,000.00, as per RFP #28 11MP. 7. Encumbrance of funds for the purchase of miscellaneous household supplies for building science kits from various vendors, up to an amount of $58,000.00, as per Bid #29 64MB. 8. Encumbrance of funds for the purchase of HVAC filters from MSC Industrial Supply, up to an amount of $251,769.20, as per Bid #29 67MB.
b. Purchases/ 9. Encumbrance of funds for the purchase of computer parts and Encumbrances peripherals from various vendors, up to an amount of $500,000.00, as per of Funds Bid #29 68B. (cont d) 10. Encumbrance of funds for the purchase of paper for MDC warehouse stock from various vendors, up to an amount of $404,846.75, as per Bid #29 69B. 11. Encumbrance of funds for the purchase of two way radios from Creative Communications, up to an amount of $25,000.00, as per Bid #29 78MB. 12. Encumbrance of funds for the purchase of school resource officer services for junior and senior high schools from the City of Mesa Police Department, up to an amount of $1,007,303.00. 13. Purchase from Renaissance Learning, Inc., subscription renewal for 63 school sites, in the amount of $91,270.59. c. Student Activity Revenues, expenditures, and changes in the Student Activity Funds Report Funds for all schools, period of November 1, 2008 through November 30, 2008. d. State Aid Request for advance payment of state aid. e. IGAs 1. Intergovernmental Agreement with the Scottsdale Unified School District for distance learning and related services. 2. Intergovernmental Agreement with the City of Chandler for the assignment of one school resource officer to Hendrix Junior High School for the 2008 09 school year, through the Safe Schools Program. f. Grant Request Request from Roosevelt Elementary School to submit a General Mills Champions for Healthy Kids grant proposal and, if approved, accept funding in the amount of $10,000.00, project duration 5/09 9/10. g. Hearing Recommendation of the hearing officer in the post dismissal hearing of Officer a classified employee. Recommendation