Incorporated July 1, 2000 Website: www.elkgrovecity.org Steven M. Detrick, Vice Mayor Patrick Hume, Council Member Steve Ly, Mayor Stephanie Nguyen, Council Member Darren Suen, Council Member ELK GROVE CITY COUNCIL REGULAR MEETING Wednesday, December 13, 2017 6:00 P.M. Elk Grove City Hall 8400 Laguna Palms Way, Elk Grove, CA 95758 City Council Chambers The welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary. If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item. AGENDA 1. CALL TO ORDER / ROLL CALL 1A 1.1 Roll Call 1.2 Pledge of Allegiance 1.3 Moment of Silence SPECIAL ACTION ITEM: Consider selection of the Vice Mayor and conduct the reorganization of the [p. 1-2] Jason Lindgren, City Clerk RECOMMENDATION By motion select the Vice Mayor, and reorganize the Elk Grove City Council.
2. APPROVAL OF AGENDA 3. CLOSED SESSION None. 4. PRESENTATIONS / ANNOUNCEMENTS None. 5. PUBLIC COMMENT Members of the audience may comment on any item of interest to the public within the subject matter jurisdiction of the City Council. Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non-agendized items raised under Public Comment until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item. 6. GENERAL ADMINISTRATION INFORMATION 7. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS 1. Reports on Regional Boards, Commissions, Committees 2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code 53232.3(d)) 8. CONSENT CALENDAR ITEMS The Consent Calendar items are those expected to be routine and noncontroversial. They will be acted upon by the City Council after providing an opportunity for public comment. PUBLIC COMMENT 8.1 Receive Treasurer s Report and Other Post-Employment Retirement Benefits (OPEB) Report for October 2017 [p. 1-8] (FINANCE) 8.2 Receive the Monthly Disbursement Summary and AP Check Register Listing for November 1, 2017 through November 30, 2017, showing Automatic Clearing House Nos. 13873 through 14028; General Warrant Nos. 106283 through 114323, and Electronic Fund Transfer Nos. 90071185 through 90071210 [p. 1-477] (FINANCE)
8.3 Approve City Council meeting Minutes of: 1) November 6 and November 8, 2017 special meetings, and the November 8, 2017 regular meeting; 2) June 8, 2016 regular meeting; and 3) June 28 and July 12, 2017 regular meetings [p. 1-44] (CITY CLERK) 8.4 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through December 5, 2017 [p. 1-3] (CITY CLERK) 8.5 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK) 8.6 Adopt Ordinance No. 29-2017 amending Elk Grove Municipal Code Chapter 10.48 Speed Zones to establish speed limits on Emerald Oak Drive, Solomon Drive, and Union Park Way (Second Reading) [p. 1-3] (PUBLIC WORKS) 8.7 Adopt resolution authorizing the City Manager to accept grant funding for concentrated traffic enforcement strategies from the California Office of Traffic Safety and amend the Police Department s budget to appropriate grant funds up to the amount of $220,000 [p. 1-3] (POLICE) 8.8 Adopt resolution authorizing the City Manager to execute a contract with Elk Grove Auto Mall Owners, Inc. to provide temporary and part-time services from uniformed, off-duty Elk Grove Police Department Officers [p. 1-10] (POLICE) 8.9 Adopt resolution dispensing with competitive proposal procedures and authorizing the City Manager to execute a Fourth Amendment to the contract with Solutions for Transit for the GFI Reporting project, extending the contract expiration date to June 30, 2019, for a total contract compensation amount not-to-exceed $350,000 [p. 1-13] (TRANSIT) 8.10 Adopt resolution amending the Fiscal Year 2017-18 Budget for Minor Public Works Project Reardan Park Site Demolition (WCE027) by $112,000 [p. 1-4] (PUBLIC WORKS) 3
8.11 Adopt resolutions: 1) authorizing the City Manager or designee to sign and submit project funding applications and documents for the Road Repair and Accountability Act of 2017, Senate Bill 1 (SB1) Funding Programs; and 2) amending the Fiscal Year 2017-18 Budget and 2017-2022 Capital Improvement Program for the 2018 Pavement Sealing Project (WPR018) by $298,000 and the Citywide Curb Ramps 2018 Project (WAC013) by $386,000; and receive and file information on the SB1, Local Partnership Program (LPP) [p. 1-9] (PUBLIC WORKS) 8.12 Receive update on painting of green bike lanes on the Laguna and Elk Grove Boulevard overcrossings at the Union Pacific Railroad tracks [p. 1-4] (PUBLIC WORKS) 8.13 Adopt resolution authorizing the City Manager to execute an Agreement for the Sale of Real Property with Pappas Gateway, L.P. for the sale of surplus City-owned property located along Lewis Stein Road and Big Horn Boulevard [a portion of APN 116-0012-056] (CEQA Exempt) [p. 1-18] (REAL PROPERTY) 8.14 Adopt resolution authorizing the City Manager to execute an Agreement for Acquisition of Fee Interest in Real Property and Temporary Construction Easement for property located at 9706 Sheldon Road [a portion of APN: 127-0040-020]; an Agreement for Acquisition of Fee Interest in Real Property and Public Utility Easement for property located at 9689 Sheldon Road [a portion of APN 121-0220-016]; and an Agreement for Acquisition of Fee Interest in Real Property and Temporary Construction Easement [a portion of APN 122-0190-008] associated with the Sheldon Road and Bradshaw Road Bridge Replacement and Intersection Improvement Project (No further CEQA review required) [p. 1-74] (REAL PROPERTY) 8.15 Adopt resolution approving the Annual Development Impact Fee Report for Fiscal Year 2016-17 and making findings as required by the Mitigation Fee Act [p. 1-82] (FINANCE) 8.16 Adopt a resolution authorizing the City Manager to execute four master services contracts with Ascent Environmental, Inc.; De Novo Planning Group; Dudek; and Raney Planning and Management, Inc., for on-call environmental services [p. 1-106] (DEVELOPMENT SERVICES)
8.17 Adopt resolution approving the Final Map for Subdivision No. 04-751, Northwest Unit 1, and authorizing the City Manager to execute the Subdivision Improvement Agreement [p. 1-30] (DEVELOPMENT SERVICES) 8.18 Adopt a resolution approving a Final Map for Subdivision No. 03-481.08, Madeira East Village 8 and authorizing the City Manager to execute the Subdivision Improvement Agreement [p. 1-30] (DEVELOPMENT SERVICES) 8.19 Adopt resolution declaring intention to annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services (Annexation No. 47) for the Popeye s Louisiana Kitchen Project [p. 1-74] (FINANCE) 8.20 Approval of a letter from the City Council to the Elk Grove Unified School District regarding race relations [p. 1-3] (CITY MANAGER) 9. PUBLIC HEARINGS 9.1 SUBJECT: A public hearing to consider a resolution amending the Mitigation Monitoring and Reporting Program adopted for the Elk Grove Sportscenter located at 3443 Laguna Boulevard by removing Mitigation Measure #2 deemed no longer necessary [EG-06-1014A; APN: 119-0120-075] (CEQA Exempt) [p. 1-14] Sandy Kyles, Permit Processing Coordinator RECOMMENDATION Adopt resolution: 1) Finding the proposed Mitigation Monitoring and Reporting Program (MMRP) amendment exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21166 and Section 15162; and 2) Approving the removal of Mitigation Measure #2 from the MMRP adopted as part of the Mitigated Negative Declaration for the Elk Grove Sportscenter General Plan Amendment and Rezone. 5
9.2 SUBJECT: A public hearing to consider adopting a resolution dispensing with competitive proposals and authorizing the City Manager to execute a 20-year agreement with Sacramento Municipal Utility District (SMUD) to participate in the SolarShares Program to save an estimated amount of over $338,600 for electrical services in current City facilities during the term of the agreement and reserve savings for the future Aquatics Center upon opening in June 2018 (CEQA Exempt) [p. 1-25] Douglas Scott, Facility and Fleet Manager RECOMMENDATION Adopt resolution dispensing with competitive proposals and authorizing the City Manager to execute a 20-year agreement with SMUD to participate in the SolarShares Program to save an estimated amount of $338,600 for electrical services in current City facilities during the term of the agreement and reserve savings for the future Aquatics Center upon opening in June 2018. 9.3 SUBJECT: A public hearing to consider adoption of: A) resolutions calling a special election and declaring results of the special election for annexation to Community Facilities District No. 2006-1 (Maintenance Services) and introduction of an ordinance levying and apportioning the special tax to the annexing area (Annexation No. 46); and B) a resolution determining to levy storm water drainage fee assessments for Townplace Suites which represents Annexation No. 20 into Storm Water Drainage Fee Zone 2 [p. 1-80] Kara Taylor-Seeman, Finance Analyst 6
RECOMMENDATION A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors; and A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on December 13, 2017 for the fortysixth annexation to Community Facilities District No. 2006-1 (Maintenance Services); and A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) Annexation No. 46 and amending Elk Grove Municipal Code Section 3.19.010; AND B) Adopt resolution determining to levy storm water drainage fee assessments for Storm Water Drainage Fee Zone 2 (Annexation 20). 10. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS 10.1 SUBJECT: Consider resolution authorizing the City Manager to execute a contract with Miller Law Group for a Diversity Audit and Inclusion Strategy not-to-exceed $156,500 and amending the City Council s budget [p. 1-50] Kara Reddig, Deputy City Manager RECOMMENDATION: Adopt resolution authorizing the City Manager to execute a contract with Miller Law Group for a Diversity Audit and Inclusion Strategy not-to-exceed $156,500 and amending the City Council s budget. 7
10.2 SUBJECT: Consider resolution authorizing the City Manager to execute License Agreements for use of designated spaces at the Civic Center with the American Legion Post 233 Inc.; the Veterans of Foreign Wars Post 2073; and the Marine Corps League, Elk Grove Detachment 1238 (CEQA Exempt) [p. 1-80] Nathan Bagwill, Management and Budget Analyst II RECOMMENDATION: Adopt resolution authorizing the City Manager to execute the Veterans Hall Licensing Agreement with the American Legion Post 233 Inc., the Veterans of Foreign Wars Post 2073, and the Marine Corps League, Elk Grove Detachment 1238. 10.3 SUBJECT: Consider appointment of one voting member to the Multicultural Committee; authorize recruitment to fill one alternate member vacancy on the Historic Preservation Committee; receive the Local Appointments List; and provide direction on representation to the Sacramento Environmental Commission [p. 1-7] Jason Lindgren, City Clerk RECOMMENDATION: Receive information from Mayor Ly, with the approval of the City Council, regarding appointment of one voting member to the Multicultural Committee; authorize the City Clerk to solicit applications to fill one alternate member vacancy on the Historic Preservation Committee scheduling the appointment consideration for January 24, 2018; Receive the Local Appointments List; and provide direction on representation to the Sacramento Environmental Commission. 8
10.4 SUBJECT: Consider an ordinance repealing and replacing Elk Grove Municipal Code Title 14, Chapter 14.10 (Water Efficiency Landscape Requirements), amending Title 16, Chapter 16.18 (Nuisance Code), and repealing Chapter 16.100 (Deferral or Waiver of Certain Residential Impact Fees) (CEQA Exempt) [p. 1-60] Shane Diller, Assistant Development Services Director RECOMMENDATION: Introduce and waive the full reading, by substitution of title only, an Ordinance repealing and replacing Elk Grove Municipal Code Title 14, Chapter 14.10 (Water Efficient Landscape Requirements); amending Title 16, Chapter 16.18 (Nuisance Code); and repealing Title 16, Chapter 16.100 (Deferral or Waiver of Certain Residential Impact Fees) (CEQA Exempt). 10.5 SUBJECT: Consider an ordinance amending Elk Grove Municipal Code Title 30 related to Solid Waste Management and adoption of a resolution affirming existing Commercial Refuse Hauler Fees and adopting policy [p. 1-26] Christian Punsal, Integrated Waste Coordinator RECOMMENDATION: Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Title 30 regarding Solid Waste Management; and adopt resolution repealing Resolution No. 2010-118, affirming existing commercial refuse hauler fees, and adopting policy associated with EGMC Title 30 (Chapters 30.10, 30.20, 30.50, 30.60, 30.70, and 30.90) regarding Solid Waste Management. 9
11. ADJOURNMENT NOTICE REGARDING CHALLENGES TO DECISIONS Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing. ADA COMPLIANCE STATEMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. GOVERNMENT CODE 54957.5 et seq. Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA. 10