CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Adam C. Stacey Members Kam J. Washburn David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN 48879-1571 989-224-5120 Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, June 27, 2017 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Doug Riley, Ryan Wood and Craig Longnecker Claudia Florian, Iani Florian, Steve Currie and Ed Hallenbeck The agenda was amended to include the following item: Discussion regarding additional Holiday on Monday, July 3 rd for employees BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Stacey to approve the agenda as amended. Motion MINUTES OF 05/30/2017 & 06/22/2017 The following minutes were presented for review and approval: May 30, 2017 Board minutes June 22, 2017 Human Resources Closed session minutes BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong to approve the minutes as printed. Motion COMMUNICATIONS The following Communications were reviewed: 1. Department of Treasury Report of Equalized Valuations as of May 12, 2017 BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to acknowledge receipt of the communication. Motion ADMINISTRATOR S REPORT Ryan Wood, County Administrator had nothing new to report. 1
JULY 3, 2017 ADDED HOLIDAY FOR EMPLOYEES Chairperson Showers introduced discussion regarding adding an additional Holiday for employees on Monday, July 3 rd. The regular scheduled holiday is on Tuesday, July 4 th. This would provide a long holiday weekend for employees. Brief discussion followed. It was noted that the Board has from time to time authorized an additional holiday, depending on various factors. Commissioner Mitchell to approve an additional holiday for non-essential personnel on Monday, July 3, 2017. Motion PUBLIC COMMENTS MICHIGAN ASSOCIATION OF COUNTIES UPDATE Chairperson Showers called for public comments. There were no public comments. Steve Currie, Executive Director of the Michigan Association of Counties (MAC) provided an update to the Board. Mr. Currie provided details on the following items: MAC Program participation by Clinton County: o Michigan Counties Workers compensation Fund o Nationwide 457 o County Compensation Survey o Additional programs free of charge available to Clinton County such as Abilita program; AllState Voluntary Benefits; Blue Cross Blue Shield Administrative program; COBRA Administration program, CoPro+ program; econnect program; Revenue Sharing for the years 2015 thru 2017; Publications/Subscriptions/Resources available to counties; Various services offered by MAC www.micountymatters.org Local Government Reform - Regional Government/Shared Services and Collaboration between counties and local unites of government; Innovations by Counties/Best Practices MAC seeking ideas from counties to share at their MAC Annual Conference in September; Communicating with our lawmakers; County Commissioner forums; Former Commissioners serving in the House/Senate and their leadership roles; Legislative priorities: o Ensuring Adequate Funding for Michigan s Courts o Improving performance of the Child Care Fund o Investing in Michigan s Infrastructure o Reforming Michigan s system of financing for local government o Reforming Tax Capture statutes o Reforming the Michigan Tax Tribunal Issues being tracked by MAC; Legislative Update o FY18 Revenue Sharing 1% increase o Pension/OPEB o Personal Property Reimbursements o Tax Tribunal Reform o Indigent Defense Commission o DNR Land Cap o Next Generation 9-1-1 o Mental Health Funding MAC Advocacy/Policy Committees: o Finance o Environmental, Natural Resources and Regulatory Affairs o General Government o Health and Human Services o Judiciary and Public Safety o Transportation o Agriculture and Tourism Brief discussion took place amongst the commissioners and Mr. Currie following his presentation. 2
ZONING OR 127-17 CHANGE OF ZONE/MAP AMENDMENT IONELA CLAUDIA FLORIAN GENERAL AGRICULTURE TO LIGHT INDUSTRIAL EAGLE TOWNSHIP Commissioner Adam Stacey presented the following zoning matters: OR 127-17 Petition for a Change of Zone (PC-17-17 MA) Petition for a change of zone/map amendment submitted by Ionela Claudia Florian to rezone a property located at 16583 S. Wright Road, Section 36, Eagle Township, (Parcel ID#19-070-036-300-015-00), from A-2 General Agriculture District to I-1 Light Industrial District. Chairperson Showers called for comments and/or questions. Doug Riley provided some general information to the Board on this particular application; BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the change of zone/map amendment submitted by Ionela Claudia Florian. Voting on the motion by roll call vote, those voting aye were Mitchell, Pohl, Washburn, DeLong, Stacey, Washington, and Showers. Seven ayes, zero nays. Motion OR 128-17 CHANGE OF ZONE/MAP AMENDMENT MARK AND CAROL WINSOR GENERAL AGRICULTURE TO RURAL RESIDENTIAL DISTRICT ESSEX TOWNSHIP OR 128-17 Petition for a Change of Zone (PC-19-17 MA) Petition for a change of zone/map amendment submitted by Mark and Carol Winsor to rezone a property located at 5031 Anderson Road, Section 22, Essex Township (Parcel ID#19-080-022-300-005-01), from A-2 General Agriculture District to RR Rural Residential District. BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the change of zone/map amendment submitted by Mark and Carol Winsor. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Mitchell, DeLong, Washington, Washburn, Pohl, Stacey and Showers. Seven ayes, zero nays. Motion APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS WAYS AND MEANS Commissioners expense accounts were presented for review and approval. Commissioner Pohl to approve the expense accounts, subject to review by the Chair and Clerks. Motion The following are reports of Committee meetings held: Commissioner Washburn, Chairperson of the Ways and Means Committee reported on a meeting held June 22, 2017. 3
ATTENDANCE AT Members Present Kam Washburn, W&M Committee Chairperson Dwight Washington Bruce DeLong Adam Stacey arrived at 2:57 p.m. David Pohl Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge Sheriff Jerue Doug Riley Diane Zuker Kate Neese Prosecutor Sherman Others Present Ashley Carter, Michigan Indigent Defense Commission Barry Walter, Veterans of Foreign Wars Dept. of Michigan Service Office Amy Pocan, Ingham County Department of Veteran Affairs CALL TO ORDER 1. Ways and Means Committee Chairperson Washburn called the meeting to order at 2:00 p.m. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Pohl, to approve the agenda. Motion PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Washburn requested limited public comments. There were none. MICHIGAN INDIGENT DEFENSE COMMISSION VETERANS AFFAIRS UPDATE 3. Ways and Means Committee Chairperson Washburn introduced Ashley Carter, Regional Manager from the Michigan Indigent Defense Commission, to discuss the Michigan Indigent Defense Commission Act (MIDC). Ms. Carter provided an overview and answered questions regarding the first set of minimum standards for a new mandate regarding indigent criminal defense services; It was noted that the County is not required to expend funds beyond the annual average spending for the three fiscal years prior to July 1, 2013; it is anticipated that the services will be funded via a state grant; Ms. Carter recently met with administration and court representatives to discuss the initial steps in the process; the deadline for submitting a compliance plan is November 20, 2017; Ms. Carter also notified the members that there are limited grant funds available for local governments to pursue innovative projects to immediately improve indigent defense (this is separate from permanent compliance planning). 4. Ways and Means Committee Chairperson Washburn introduced Amy Pocan, Veterans Benefits Counselor from the Ingham County Department of Veteran Affairs and Barry Walter, Accredited Service Officer from the Veterans of Foreign Wars - Department of Michigan Service Office to discuss veteran services that are being offered to residents in Clinton County. Discussion took place regarding the outreach activities that are taking place and services that are being provided for veterans in Clinton County; Even though we have seen a decrease in veteran population from VA, we are seeing an increase in number of veterans receiving monthly monetary benefits, compensation, pension and VA health care; Mr. Walter has conducted 125 in-person interviews since October 1, 2016 and this number includes home visits and one outreach event at which 13 personal interviews were conducted following the event; from that, he has filed 52 new or reopened claims; Ms. Pocan briefly discussed her two initiatives for 2018 that include creating a bigger presence in Clinton County as well as an initiative to fight hearing loss. 4
EAGLE TOWNSHIP MOBILE HOME PARK SHERIFF S OFFICE REQUESTS COUNTY JAIL COMMISSARY VENDOR 5. Ways and Means Committee Chairperson Washburn introduced County Prosecutor, Charles Sherman, to discuss the current status of the Eagle Township Mobile Home Park. Prosecutor Sherman briefly discussed the consent judgement that was issued by Hon. Jeffrey Martlew on August 31, 2000 pertaining to the Mobile Home Park in Eagle Township. 6. Ways and Means Committee Chairperson Washburn introduced Sheriff Jerue to discuss the following requests from the Sheriff s Office. A. Request to Change Commissary Vendors for the County Jail: The members were notified that the contract with our current jail commissary vendor is due to expire soon; After careful and thorough review of jail commissary providers, it is the desire of the Sheriff s Office to sign an agreement with Canteen Services, Inc.; Canteen Services Inc. is a Michigan based company that holds a tremendous reputation in quality service and reliability throughout the Michigan County Jail System; This is an agreement that does not require expenditure of county funds; the county currently receives 22% of all commissary products sold to the inmates and this will remain the same with Canteen Services. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend authorizing the Sheriff to sign the commissary delivery services agreement between Canteen Services Inc. and Clinton County Sheriff s Office. Motion Commissioner Mitchell to concur with the committee recommendation. Motion TRANSER OF UTILITY TRAILER TO CLINTON AREA AMBULANCE B. Request to Transfer Utility Trailer to Clinton Area Ambulance: Sheriff Jerue is seeking approval for the transfer of the county-owned 14 enclosed utility trailer, which had been purchased under Homeland Security Grant money, to Clinton Area Ambulance (CAA); The trailer was purchased in 2007 and was used to house ham operated radio equipment; the county no longer has a need for this radio equipment or the trailer; Clinton County Ambulance has a large amount of medical equipment (i.e., portable stretchers and mass casualty equipment) and no current way to transport it if the need were to arise; by transferring the title to CAA, the County would satisfy the grant requirements and allow for one of our first responder partners to be better equipped for response to a mass casualty incident; Furthermore, by signing over the trailer to CAA, the County would no longer be responsible for the care and maintenance of this trailer. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Pohl, to recommend authorizing the transfer of the county-owned 14 enclosed utility trailer (serial#5kgbbeb176100226) to Clinton Area Ambulance for the purpose of housing first aid equipment for a natural disaster. Motion Commissioner DeLong to concur with the committee recommendation. Motion 5
RESOLUTION 2017-10 AUTHORIZING COUNTY CLERK TO APPLY FOR STATE GRANT FOR PURCHASE OF NEW VOTING EQUIPMENT 7. Ways and Means Committee Chairperson Washburn introduced Diane Zuker, County Clerk, to discuss a request to apply for a grant to purchase voting equipment. Each county in Michigan is in the process of selecting new voting equipment for their respective counties from a state approved list of vendors; The County Clerk, staff and MIS staff have met several times with the vendors to review and discuss hardware/software, participate in vendor demonstrations and negotiate pricing; In addition, the County Clerk and MIS staff have been meeting to determine the best provider available to the county for wireless transmission of election results on election night; having the ability to transmit and receive the local vote totals electronically will provide a more efficient method of reporting county-wide results and save staffing costs on election nights; The Board of Commissioners are being asked to adopt a resolution that will authorize the County Clerk to apply for a state grant for partial funding towards the purchase of a new voting system to be implemented in 2018; Further, the County Clerk will request that funds be set aside as part of the capital improvements budget for 2018 to cover the costs of the county s hardware, software, backup equipment, relay equipment, training, service and maintenance agreements for years 2018-2027 and that any additional components be considered on an individual basis in the future if needed. WASTE MANAGEMENT 8. Waste Management: COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Mitchell, to recommend adopting a resolution authorizing the County Clerk to apply for a state grant for the purchase of new voting equipment to be used for the first time in 2018. Motion Commissioner DeLong to concur with the committee recommendation. Motion (INSERT RESOLUTION) RURAL RECYCLING PROGRAM ANNUAL ACTIVITY REPORT A. Rural Recycling Program Annual Activity Report: Ways and Means Committee Chairperson Washburn introduced Kate Neese, Waste Management Coordinator, to provide an annual report on the activities related to the rural recycling program. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend accepting the annual report for the Clinton County Rural Recycling Program and place on file. Motion Commissioner Pohl to concur with the committee recommendation. Motion 6
ENVIRONMENTAL RECYCLING GROUP HAZARDOUS WASTE SERVICES B. Environmental Recycling Group Hazardous Waste Services: Ways and Means Committee Chairperson Washburn introduced Kate Neese, Waste Management Coordinator, to discuss the extension of our hazardous waste services contract with Environmental Recycling Group. The Department of Waste Management wishes to extend the household hazardous waste contract with our current vendor, Environmental Recycling Group (ERG), for one additional year; The Department of Waste Management has worked with ERG for a number of years and has been pleased with their service; our current contract ends on December 31, 2017, but contains the option to extend the services twice, for one additional year at a time. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend approving the contract extension agreement for Household Hazardous Waste Services between Clinton County and Environmental Recycling Group. Motion Commissioner Pohl to concur with the committee recommendation. Motion SMITH HALL RENOVATIONS PENSION FUNDING UPDATE 9. Ways and Means Committee Chairperson Washburn introduced discussion regarding renovations for Smith Hall. The Members received an opinion of probable costs prepared by the architecture firm of Hobbs & Black for interior renovations at Smith Hall; It is suggested that these documents be considered as information only and that further discussion will take place next month while reviewing the capital improvement plan. 10. Ways and Means Committee Chairperson Washburn introduced Deputy Administrator Longnecker to provide a pension funding update. Deputy Administrator Longnecker provided a brief overview and answered questions regarding the Municipal Employee s Retirement System Annual Actuarial Valuation Report dated December 31, 2016; It was noted that Clinton County s defined benefit pension plan was funded at 95% as of December 31, 2016; however it is important to remember that funding ratios represent a specific point in time and more significant is the trend in the funded ratio over a period of time; Not only is Clinton County paying the full impact of the increased contribution requirements associated with the new actuarial assumptions, an internal pay down schedule that includes additional contributions has been in place for several years; the goal of this practice is to maintain a funding level of 90-100%, keeping the plan well-funded and the annual required contribution sustainable; Fluctuations in variables such as the assumed interest rate can significantly change the annual required contribution; given that, continued vigilance is warranted as we move forward with the management of commitments made under the closed defined benefit plan. 7
PLANNING UPDATE JULY OPEN MEETINGS AND EVENTS CALENDAR 11. Ways and Means Committee Chairperson Washburn introduced Doug Riley to provide a planning update. OR-127-17 Petition for a Change of Zone (PC-17-17 MA) Public Hearing; Planning Commission recommends approval; OR-128-17 Petition for a Change of Zone (PC-19-17 MA) Public Hearing; Planning Commission recommends approval. 12. Ways and Means Committee Chairperson Washburn introduced discussion regarding the July 2017 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Mitchell, to recommend the approval of the July 2017 Open Meetings and Events Calendar. Motion Commissioner Pohl to concur with the committee recommendation. Motion ACCOUNTS PAYABLE INVOICES PAID 13. Ways and Means Committee Chairperson Washburn introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve the invoices paid from May 6 through June 2, 2017 in the amount of $753,674.96. Motion COMMISSIONERS COMMENTS 14. Ways and Means Committee Chairperson Washburn requested Commissioners comments. Commissioner Showers: Provided an update on behalf of the MAC Legislative Board; Briefly discussed the activities of the Capitol Council of Governments; Commissioner Stacey provided an update on behalf of his district; Commissioner Pohl provided an update on behalf of the Rodney B. Wilson Building Committee and Clinton Career Network; Commissioner Washington provided an update on behalf of the Mid-Michigan District Health Department and Tri-County Office on Aging; Commissioner DeLong provided an update on behalf of Bingham Township and City of St. Johns; Commissioner Washburn provided an update on behalf of Community Mental Health and briefly discussed PA2 funds. ADMINISTRATOR UPDATE 15. Ways and Means Committee Chairperson Washburn requested comments from Ryan Wood, County Administrator. Administrator Wood provided an Administrator s Report to the Members. ADJOURNMENT OF 16. Ways and Means Committee Chairperson Washburn adjourned the meeting at 4:39 p.m. 8
HUMAN RESOURCES Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held June 22, 2017. ATTENDANCE AT Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Dwight Washington David Pohl Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge CALL TO ORDER 1. Human Resources Committee Chairperson DeLong called the meeting to order at 4:40 p.m. COMMITTEE AGENDA: Commissioner Pohl moved, supported by Commissioner Mitchell, to approve the agenda as amended. Motion Amend Agenda Item #5 to read: CLOSED SESSION: Collective Bargaining with the Fraternal Order of Police Police Officers Association of Michigan (POAM) - 911 Telecommunicators PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. MERS ANNUAL MEETING EMPLOYEE/EMPLOYER DELEGATES EMPLOYEE DELEGATES TO MERS ANNUAL MEETING 3. Human Resources Committee Chairperson DeLong introduced discussion regarding the appointment of Employee and Employer Delegates to the 2017 MERS Annual Meeting. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend the approval of Cindy Moser as the employee delegate and Deb Hebeler as the alternate employee delegate to the 2017 MERS Annual Meeting as selected by secret ballot. Motion BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to concur with the committee recommendation. Motion EMPLOYEE ALTERNATES TO MERS ANNUAL MEETING COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend the appointment of Craig Longnecker as the officer representative and Ryan Wood as the alternate officer representative to the 2017 MERS Annual Meeting. Motion BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to concur with the committee recommendation. Motion COMMITTEE APPOINTMENTS 4. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. 9
CLOSED SESSION REGARDING COLLECTIVE BARGAINING WITH POLICE OFFICERS ASSOCIATION OF MICHIGAN 911 TELECOMMUNICATORS 5. Human Resources Committee Chairperson DeLong requested a motion to proceed to closed session for the purpose of discussing collective bargaining with the Police Officers Association of Michigan (Telecommunicators). COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Washburn, to proceed to closed session for the purpose of discussing collective bargaining with Police Officers Association of Michigan (Telecommunicators). Voting on the motion by roll call vote, those voting aye were Stacey, Washington, Washburn, Mitchell, Pohl, DeLong and Showers. Seven ayes, zero nays. Motion COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Pohl, to return to open session. Voting on the motion by roll call vote, those voting aye were Stacey, Washington, Washburn, Mitchell, Pohl, DeLong and Showers. Seven ayes, zero nays. Motion COMMISSIONERS COMMENTS ADJOURNMENT OF ADJOURNMENT 6. Human Resources Committee Chairperson DeLong requested Commissioners comments. There were none. 7. Human Resources Committee Chairperson DeLong adjourned the meeting at 5:02 p.m. BOARD ACTION: With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:38 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on July 25, 2017. 10