Minutes of Meeting CABRILLO COLLEGE GOVERNING BOARD January 9, 2012 REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, January 9, 2012. Vice Chair Rachael Spencer opened the meeting in Open Session at 4:30 pm. Roll was taken; present were Chair Smith, Trustees Rebecca Garcia, Gary Reece, Rachael Spencer, Katy Stonebloom, and Donna Ziel. Clerk Spencer asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 4:30 p.m. Closed Session was adjourned at 6:15 pm. ROLL CALL Chair Al Smith called the Open Session to order at 6:15 p.m. Other Trustees present were Rebecca Garcia, Gary Reece, Rachael Spencer, Katy Stonebloom, and Donna Ziel. Also present were members of the community, college faculty, staff and students. REPORT OUT OF Chair Smith stated that there was nothing to report out of Closed Session. 5 CALL TO ORDER ROLL CALL REPORT OUT OF Chair Smith declared conflict of interest on closed session items #4, conference with real property negotiations (Government Code 54956.8), Property: 104 Whispering Pines, Scotts Valley, Agency Negotiator: Brian King, Negotiating Party: Matt Sheldon, JR Parish, Owner: Whispering Pines Association, Under Negotiation: Terms of Payment, Conditions. Trustee Smith excused himself and did not participate in the discussion. Chair Smith recognized the 2011 Board Chair Katy Stonebloom and thanked her for her time and efforts as Board Chair. PROCEDURAL ITEMS It was moved and seconded (Garcia/Stonebloom) to approve the consent agenda items, including the minutes from the December 5, 2011 meeting. APPROVAL OF CONSENT AGENDA AND MINUTES The motion carried with the following roll call vote: Student Trustee Advisory Vote: Absent AYES: Garcia, Reece, Smith, Spencer, Stonebloom, and Ziel NOES: None ABSENT: True ABSTAIN: None INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF Vice President Kilmer introduced the new STEM grant coordinator. ORAL COMMUNICATIONS None. SPECIAL PRESENTATION Vice President Kilmer introduced Athletic Director Dale Murray who discussed Cabrillo athletics and introduced a number of students and an Athletics Department INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF ORAL COMMUNICATIONS 1 of 5
6 staff member. The athletes and staff member shared their Athletic Department experiences with the Board. ORAL REPORTS Board Trustees Reports Trustee Garcia reported that she attended the EOPS/CARE holiday luncheon; she also attended the Second Harvest Holiday Fundraiser. Trustee Garcia was pleased that the Student Senate met their fundraising goal. Trustee Garcia reported that her granddaughter is one class away from finishing her radiology prerequisite and receiving her AS degree. For two semesters in a row Trustee Garcia s grandaugher cannot get into her needed class. Trustee Garcia asked Vice President Bailey- Fougnier if there is anyway students who are that close can receive priority. Vice President Bailey-Fougnier responded that her priority is lower because she took units somewhere else, so Trustee Garcia s granddaughter has less priority. Priority is based on credits completed at an institution. Vice President Kilmer said the state does not allow the college to give priority to individuals; it has to be by category. Veterans are an example. By regulation the college cannot get individual students in a class. ORAL REPORTS BOARD TRUSTEE REPORTS Trustee Garcia then read a letter she wrote to President King in which Trustee Garcia states that she is resigning from the Cabrillo College Governing Board effective at the end of the January 9, 2012 Governing Board meeting. Trustee Garcia said deciding to resign was a very difficult but Trustee Garcia realized that she no longer can be the best trustee needed for District V. Trustee Garcia added that serving as a trustee has been a highlight of her life. Trustee Garcia believes the Cabrillo Governing Board is one of the best community college Governing Boards out there. Chair Smith said Trustee Garcia has been the trustee who always out looking for best practices and Trustee Garcia s resignation will create a large void. Trustee Stonebloom said she it has been an honor to serve with Trustee Garcia. Trustee Reece said he does not know anyone who spent more time trying to advance Cabrillo and wished Trustee Garcia well in her future endeavors. Trustee Ziel thanked Trustee Garcia for taking her under her wing and mentoring Trustee Ziel during Trustee Ziel s first year on the Board. Trustee Spencer reported that a constituent, who was concerned about access to the radiology program, had contacted her. Trustee Spencer said she and Trustee Ziel met with Health, Athletics, Wellness, and Kinesiology Dean Kathie Welch, President King, and Planning and Research Director Craig Hayward to discuss the issue. Trustees Spencer and Ziel learned about all the legal requirement the college follows, which are very prescribed, and do not leave many options for alternative ways of admitting students. Student Trustee s Report None. Superintendent s Report President King acknowledged all that Trustee Garcia contributed over the years and 2 of 5 STUDENT TRUSTEE S REPORT SUPERINTENDENT S REPORT
7 thanked Trustee Garcia for her leadership and support. Faculty Senate Senate President Mangin said he will miss Trustee Garcia and all she brings to the table and thanked Trustee Garcia for her work on the Board. Senate President Mangin reported that the Program Elimination and Reeducation Task Force completed their work and Senate President Mangin applauded the collegiality and rational way the issues are being addressed. CCFT Senate President Mangin also said the Faculty Senate plans to work with the administration, especially with Student Services, on what the college can apply from the Task Force on Student Success report. Senate President Mangin closed his remarks by asking everyone to read Invisible Man by Ralf Ellison. A public forum and book talk is planned for Thursday, March 1 at 7 p.m. at the Cabrillo Musical Recital Hall. CCEU No report. CCFT No report. ACTION ITEMS Board Policy Revisions: Office of the President, Second Reading It was recommended that Board approved the revisions to the Board policies as presented. A motion was made (Reece/Spencer) to approve the Board policies. 2012 2013 Legislative Goals It was recommended that the Governing Board approve the 2012 2013 legislative goals as presented. FACULTY SENATE CCEU ACTION ITEMS BOARD POLICY REVISIONS: OFFICE OF THE PRESIDENT, SECOND READING 2012-2013 LEGISLATIVE GOALS A motion was made (Ziel/Reece) to authorize the legislative goals. Trustee Ziel proposed an amendment to remove the word other from item number 7. The amendment was accepted. Fall 2011 Faculty Grant Awards It was recommended that the Governing Board accept the donation of $20,205 from the Cabrillo College Foundation. FALL 2011 FACULTY GRANT AWARDS A motion was made (Spencer/Ziel) to accept the donation from the Foundation. 2011-12 Crocker Endowment Grants It was recommended that the Governing Board accept the Crocker Endowment Grant Awards donation of $25,230. 2011-12 CROCKER ENDOWMENT GRANTS 3 of 5
A motion was made (Ziel/Stonebloom) to accept the donation. 8 Recommend Extension to the contract of the Superintendent/President It was recommended that the Governing Board approve the extension of the Superintendent/President s contract by one year (until June 30, 2016). A motion was made (Spencer/Reece) to approve the contract extension. INFORMATION ITEMS Budget Update The budget update was provided for Governing Board information. Facilities Master Plan Project Status The Facilities Master Plan project status was provided for Governing Board information. RECOMMEND EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/ PRESIDENT BUDGET UPDATE FACILITIES MASTER PLAN PROJECT STATUS Trustee Garcia asked when the college will begin holding classes at the Green Technology Center. Vice President Kilmer said classes will likely start in the fall. Vice President Lewis acknowledged Information Technology (IT) Director Dan Borges and the IT staff who have been working diligently on the server room and Datatel upgrades. Vice President Lewis also acknowledged Director of Facilities Planning and Plant Operations Joe Nugent who has been working on the numerous moves and renovations related to the STEM grant. Financial Reports The Financial Reports were provided for Governing Board information. Trustee Reece asked if the college plans to conduct a foodservice RFP. Vice President Lewis responded that Administrative Services is in the process of finalizing a RFP. The RFP should go out sometime in the next month. In addition, after consulting the Foodservice/Bookstore/Duplications Task Force, foodservice, the bookstore and duplications operations will be combined in order to make them more sustainable. The college is moving forward with recruiting an auxiliary services manager who will oversee all three operations. The college will still outsource foodservice, but the auxiliary services manager will oversee the operation. Spring 2012 Flex Calendar The Spring 2012 Flex Calendar was provided for Governing Board information. Trustee Stonebloom recognized how much of the Flex calendar is directed towards instruction and how global issues and diversity are woven into Flex Week activities. Board Policies, President s Office, First Reading The Board Policies, President s Office, First Reading was provided for Governing Board information. FINANCIAL REPORTRS SPRING 2012 FLEX CALENDAR BOARD POLICIES, PRESIDENT S OFFICE, FIRST READING Trustee Reece asked to defer Board Policy 1190 until the legal requirements are 4 of 5
9 verified. Cabrillo College Monthly Calendar The Cabrillo College activities for the month of January were presented for Governing Board information. Agenda for Next or Future Board Meetings The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. ADJOURN The open session of the Cabrillo College Governing Board was adjourned at 7:17 p.m. CABRILLO COLLEGE MONTHLY CALENDAR AGENDA FOR NEXT BOARD MEETING ADJOURNMENT Respectfully submitted, Secretary 5 of 5