Meeting Minutes - Southeast Chapter of TAWWA Subject Leadership Committee Meeting Place: AECOM Office 5444 Westheimer Rd., Houston, TX 77056 Meeting date: Friday, November 14, 11:30am to 1:00pm Attendees: Drew Molly, Jennifer Elms, Tyson Hann, Gary Rabalais, Daniel Olson, David Munn, Sunil Kommineni, James Jones, Showri Nandagiri, Yue Sun, Adam Trescott, JR Reavis, Lynette Maynard, Steven Cochran, Jonathan Sandhu, Lindsey Tracy, and Yongki Shim Prepared by: David Munn Distribution Leadership Committee 1. Drew Molly, Chapter President, called the Leadership Committee meeting to order. 2. Minutes from the September 26 SETAWWA Leadership Meeting were distributed. a. The minutes included addendum minutes from an October 22 conference call concerning distribution of proceeds from the Charity Golf Tournament. b. Drew Molly motioned for approval of the minutes, James Jones seconded the motion and all attendees approved the motion. 3. Committee Reports a. Chapter Officers (Showri/James) i. Showri will be taking personal time off between Dec 4 and Jan 15 ii. The Texas Section of AWWA met October 31 in Pflugerville. Mike Howe commented that he appreciated that the SE Chapter found a local mission (Houston Water Museum) to support as part of the Charity Golf Tournament. 1. Texas Scholarship Fund Account/Pool The Texas Section of AWWA is offering an account in which each chapter can pool their money that is to be used for future scholarships. It is still our scholarship money; but the state holds it for us. The benefit to the state is that it limits the amount of open accounts with balances over $10,000. Having lots of individual accounts with $10k makes it hard to explain to auditors that we are a non-profit organization. The benefit to us is that the State funds will get better interest. The process for getting money back is not clear, and there is only a window of time for getting it out. This is a voluntary program. 2. James Jones position as trustee and Showri Nandagiri s position as deputy trustee were ratified.
Page 2 b. Education Chair (Susan) i. No report. c. Treasurer (Gary) i. We have over $38,000 in our bank account. ii. We cleared over $27,000 in proceeds as part of the Charity Golf Tournament. iii. We received checks from Carollo and McCarthy. iv. Vote was taken by EC on October 22, 2014, (see attachment to these meeting minutes for more details) to approve appropriation of revenue generated from September 22, 2014 Golf Outing in the following manner: $10,000 to Texas Water Foundation on Behalf of the City of Houston s Water Works and Education Center; $10,000 Scholarship Program; $5,000 to Water for People. d. Communications (Davis/Lindsey) i. Lindsey is still making progress on the requested website improvements. A more formal presentation will be made at the next event. ii. Up-coming communications and e-blasts 1. YP Houston Food Bank Event See below. 2. December Luncheon Will do two e-blasts (next week and then the following week) 3. Math-Counts event e. Young Professionals (Jonathan) (10 minutes) i. Next Wednesday (11/19) - Happy Hour at The West End; Westheimer Rd. near HESS Club ii. Houston Food Bank Volunteer Support- January 15, 3 hour event, 6-9 am, Northeast Corner of 610 loop f. Sponsorship i. Dec 8 th Luncheon 1. We have approximately $4,000 in pledges to date 2. Conference Call last week It was decided that we re still going out to reach out to potential sponsors that did not sponsor the golf tournament; otherwise, not doing any other calling or fund raising since we recently raised so much money during the golf outing. 3. Dan Olson to send out sponsor list to remainder of the team. g. Membership/Outreach (Yue) i. We are currently advertising the call for Student Papers. ii. Agreed to award each of two winners with a $1,000 scholarship, assuming WEAT will split each award with us. h. Utility Operators (JR)
Page 3 i. JR gave recent presentation to operators ii. Texas Water Top-Ops Continuing Education Session Our chapter is considering supporting a 4-5 hour continuing education session for Top-Ops participants at Texas Water 2015. JR Reavis is leading the effort, but will need support from the Chapter. iii. Ongoing topics for discussion - Do we want to advertise ahead of Texas Water iv. JR Reavis, with support from the Chapter, is coordinating a Site specific safety training seminar. 1. Put on by local chemical vendors 2. Located at NEWPP 3. The chapter will sponsor the event i.e. materials, food, etc. 4. Additional details, including date, agenda, and speakers will follow. v. Sunil volunteered to help JR get the certification through Mike Howe and TCEQ. i. Scholarship (Camille/Tyson) (10 minutes) i. We were reminded that we need to pay our money to the candidate that we selected to receive a scholarship. j. Program (Jay) i. December 8 Luncheon ii. Agenda will include: 1. Officer elections 2. Present check to Houston Water Museum 3. Mention: a. Success of Golf Tournament (photo-video to play in background) b. Special thank you to Lynette c. E-Week Raffle d. Scholarships iii. Action Items 1. Bring check for $10,000to present to water museum - Gary 2. Lynette to talk to photographer from Golf Tournament 3. Registration table Dan and Gary 4. Bring photo-video from Golf Tournament David M. 5. Name tags Jennifer Elms and Dan Olson 6. Provide names ahead of event: a. Lindsey registered names from website b. Dan sponsors names 7. Posterboard signs and agenda s - AECOM
Page 4 8. Speaker introduction and power point David M. 9. Bring projector - Yue 10. Table signage (8 1/2 x 11) for sponsors - KIT a. Invite the scholarship winners to luncheon - Yue iv. Proposed Officer Slate 1. President - Dhananjay Mishra 2. Vice President David Munn 3. Secretary - Yue Sun 4. Treasurer - Gary Rabalais k. E-week / YEOTY i. Still committed to providing - gift basket and fun run advertisement. ii. Also committed to: 1. Selling raffle tickets for a suite at an upcoming Rocket s game. Tickets cost $20 for one or 6 for $100. See attached flyer. 2. Advertising the Math-Counts event. Jennifer Elms can provide details. iii. Nominations for EOTY are due Monday 17 th iv. EOTY Banquet has been moved to Friday 27 th so not to conflict with TAG. v. Location may be moved to the Bayou Center 4. Adjourn Next Leadership Meeting will be scheduled for January 23rd through future correspondence. The location is to be determined. BI-MONTHLY MEETING SCHEDULES: EC Meetings: On odd numbered months, the fourth Friday at lunchtime. Chapter Meetings: On even numbered months, the fourth Thursday either lunch or dinner meeting. Note: These typical dates may vary due to holidays or other unforeseen events. These meeting minutes are draft as confirmed by Chapter Secretary: David Munn
Page 5 ATTACHMENT A October 22, Meeting Minutes Participants: Showri Nandagiri (Vice President and Deputy Trustee) Drew Molly (President) David Munn (Secretary) James Jones (Trustee) Gary Rabalais (Treasurer) Lynette Maynard (Planning Chair for Golf Outing) Andy Singer (Planning Committee Member for Golf Outing) Dan Olson (Planning Committee Member for Golf Outing) Tyson Hann (Scholarships) The purpose of the call was to discuss the following items and determine an appropriate path forward: 1. Gary confirmed that we cleared $25,150 for the September 22 golf outing with 2 outstanding checks still remaining to be collected. A special thanks again to those on the planning committee who made this event so successful. This team was led by Lynnette Maynard and Chris Canonico, and included Dan Olson, Andy Singer, David Munn, Showri Nandagiri, and Gary Rabalais. 2. The two checks we are still owed are $900 from Carollo and $900 from McCarthy. Action Item: Drew will make contact with Carollo, and David will make contact with McCarthy to determine when these checks will be cut. Drew suggested to let McCarthy s $900 check cover the cost for a Gold Sponsorship at the December 8 luncheon event since they did not field a golf team. The groups response to this suggestion was to try to collect the check first, given the fact that McCarthy s corporate logos were included on all the advertisement for the golf event. 3. Confirm the exact split of the golf proceeds. Flyers and advertisements distributed for the golf outing stated that the tournament will benefit local scholarships, Water for People, and exhibits at the City of Houston s Water Education Center. The flyer did not specifically state the exact split, but it was assumed that each charitable cause would receive 1/3 of the proceeds. Several folks voiced the sentiment that the proceeds should be split equally amongst the three causes, that is $8,333 for each charity.
Page 6 Several other participants (including non-voting members but on the planning committee) voiced that the proceeds should be slightly proportioned higher to the water education center (WEC) charity because of the huge volunteer effort from folks at the WEC. It was also expressed that there was a lot of effort made by the Chapter to contact WFP resources, which resulted in a slow and less than desirable response from the organization. For these reasons, several participants voiced the opinion that the split should be adjusted to more fairly capture the effort expended by those organizations benefiting from the charity. Therefore, Showri suggested that the split be made in the following proportion: $10K to WEC; $10K to Scholarships; and $5K to WFP. Drew proposed a compromise with a split of the following: $9K to WEC; $9K to Scholarships; and $7K to WFP. A vote was taken by eligible voting members and the results were as follows: a. President Drew (In Favor) b. Vice President Showri (In Favor) c. Secretary David (In Favor) d. Treasurer Gary (Opposed) e. Trustee James (Opposed) f. Deputy Trustee Showri (In Favor) The motion passed in favor of the split above.
All raffle proceeds benefit scholarships provided by the Houston Engineers Week Commi ee! WIN A SUITE FOR 14 PEOPLE AT A ROCKETS GAME* Includes Food and Drink! Raffle Tickets are $20 each or 6 for $100 The drawing will be held Friday, February 27, 2015 at the Engineer of the Year Gala. You don t have to be present to win! *Date of game to be mutually agreed upon with suite owner, most games from March to May are available