Milton Township 32097 Bertrand St., Niles, MI 49120 Phone (269)684-7262 Fax (269)684-1742 Email: milton@miltontwp.org Website: www.miltontwp.org Call to Order/Pledge of Allegiance: Agenda for Milton Township Regular Board Meeting Milton Township Hall 32097 Bertrand St., Niles, MI Tuesday April 09, 2019 7:00 P.M. Community Reports: 1. Planning Commission Ex Officio Member 2. Other committee chairs 3. Visiting officials Anyone Wishing to Speak to the Board: (3 min/person) Board Member Comments: Approval of Agenda: Approval of Previous Minutes: Business (w/attendees): Old Business: 1. Old Town Hall New Business: 1. Appoint Trustee 2. Cass County Road Commission 3. Domestic and Sexual Abuse Services 4. Accept Lawn Maintenance Financial Report: 1. Review of Township Budget 2. Financial Reports 3. Approval of Checks Adjournment:
Milton Township 32097 Bertrand St., Niles, MI 49120 Phone (269)684-7262 Fax (269)684-1742 Email: milton@miltontwp.org Website: www.miltontwp.org Minutes for Milton Township Board of Trustees Regular Board Meeting Milton Township Hall 32097 Bertrand St., Niles, MI Tuesday March 12, 2019 7:00P.M. Meeting called to order at 7:00pm and the pledge was recited. Members Present: Supervisor Kelly Sweeney, Treasurer Susan Flowers, Clerk Steve Sante, Trustee Eric Renken, Trustee Paul Romanetz Community Reports: Romanetz reports that a minor plan n amendment to the Hidden Hills subdivision was approved by the Planning Commission. He went on to report that a public hearing was held for the Glenayre of Knollwood subdivision. The P.C. approved the plans with conditions. SMCAS: Renken reports that the audit was completed for SMCAS. They had a loss for the prior fiscal year, as they over billed some insurance companies and had to issue refunds. Visiting Officials: Robert Benjamin, whom is the County Commissioner, reported that the county is working to hire an administrator. He went on to say that an administrator was hired on an interim basis. The county will be offering FOIA training for townships and municipalities. Members of Public Wanting to Speak: Mark Burkey questioned the board on the process required to rezone his property from agricultural to residential. Board Member Comments: None Approval of Agenda: The following items were added to the agenda: Hidden Hills Salary Compensation Committee Glenayre and Hidden Hills were moved to Business with Visiting Officials Motion: Sante made the motion to do the above Second: Renken All Voted Yes Approval of past minutes Motion: Renken made a motion to approve the 2/12/19 minutes as amended Second: Romanetz All Voted Yes 1 P a g e
Motion: Romanetz made a motion to approve the 2/21/19 minutes as written Second: Renken All Voted Yes Business with Attendees Hidden Hills A minor change was made to the Hidden Hills plans. The P.C. recommended approval by the Board of Trustees. Motion: Sweeney made a motion to accept the Planning Commission s recommendation of approval of the minor plan amendment and to ratify/approve the minor site plan amendment. Second: Sante Discussion: Trustee Romanetz has a conflict regarding the Hidden Hills subdivision. Therefore, he is to abstain from this portion of the meeting. All Voted Yes with Romanetz abstaining Glenayre It was reported that the Planning Commission had a public meeting for the Glenayre Subdivision. Several people had concerns about the subdivision. Catherine Kauffman, whom is the attorney of record for the Township, indicated she reviewed the documents and recommended changes. She went on to say that those changes were agreeable to the developer. Paul Romanetz indicated he had a conflict with the subdivision and would abstain from this portion of the meeting. Eric Renken also indicated the same thing. At this point the developer and his representatives provided a lengthy presentation on the subdivision plans. Board members asked many questions. A lengthy discussion occurred. Supervisor Sweeney asked for public comment: As a member of the public, Paul Romanetz question what the limited common elements will be along Gumwood. Motion: Sweeney made a motion to grant Step II Site condo approval to Glenayre of Knollwood site condominium project, subject to the following conditions: Review and approval of condominium documents by Township Attorney 1. Extension of sidewalk along west side of Gumwood from the condominium s Gumwood Road entrance south to the State Line. 2. Submission of Schedule B, Condominium Site Plan, to the Township Board, in care of the Zoning Administrator for review and approval, before any permits are issued for the project 3. Written description and graphic depiction of non-vehicular easement on condo documents (including Schedule B), which easement will prohibit vehicular access in the following areas: a. the east side of Gumwood Road, south from Redfield to the entrance to the condominium development; and b. the area along Redfield Road where any condominium units back to Redfield Road. 4. Step II site condominium approval is valid for a period of 5 years from today s date (3/12/19) 2 P a g e
Second: Sante Discussion: Renken and Romanetz to abstain Roll Call: Flowers Y, Sante Y, Sweeney Y At this point in the meeting Sweeney indicated that Catherine Kauffman could leave the meeting. But first board members asked several questions. Old Business: Old Township Hall: A lease was included in the board packet. It is to lease the OTH to SMCAS. The board was generally in favor of sending it on to SMCAS for approval. Sante reports that if SMCAS does not want the building the potential buyer is still interested in it. RFP Lawn Maintenance A discussion occurred regarding the Multi-Use path. It was suggested that mowing along the path be added. It was also suggested that trash removal and debris clearing be added for the multi-use path. Motion: Renken made a motion to approve the RFP as amended Second: Romanetz All Voted Yes 2019-2020 Budget Motion: Sante made resolution 2019-08R to approve the proposed budget for fiscal year 2019-2020. Second: Romanetz Roll Call: Renken Y, Flowers Y, Sante Y, Romanetz Y, Sweeney Y 2019 Wage Resolution Motion: Sante made resolution 2019-09R to approve the wages for 2019. Second: Renken Roll Call: Renken Y, Flowers Y, Sante Y, Romanetz Y, Sweeney Y 2019 Fee Schedule Motion: Sante made resolution 2019-10R to approve the 2019 Fee Schedule Second: Flowers Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y 3 P a g e
2019 Audit: Motion: Sante made a motion to approve the contract with Kruggel-Lawton fort 2019 audit services at an amount of $8,400. Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Resolution to Amend Zoning Ordinance Motion: Sante made a motion to approve ordinance 2019-11O which is a change to the zoning ordinance Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y 2018-2019 Fire District Budget: Tabled 2018-2019 SMCAS Budget: Tabled Fireworks Application A fireworks application was received for a firework display to be held in the township by Gary Ludwig. The board discussed the application at length. Motion: Sante made a motion to approve the Ludwig application subject to approval from the Edwardsburg Fire Chief. Second: Flowers All Voted Yes Salary Compensation Committee The salary compensation committee met and made the following recommendations for Board of Trustee Compensation for the following two fiscal years: Supervisor: $16,200 Clerk: $21,840 Treasurer: $20,640 Trustees $5,760 Motion: Sante made a motion to approve the recommendations of the salary compensation committee Second: Renken All Voted Yes Financial Reports 2018-2019 Budget Resolution Motion: Sante made a motion to approve resolution 2019-12R as follows: 4 P a g e
Number Description Amount 101-101-731 Publications Expense $232 101-101-813.1 NATS Membership $1,529 101-247-802.1 BOR Training $75.00 101-257-815.1 Assessor Software $700 101-265-933.2 TH Maintenance $602 101-371-702.3 Mechanical Labor $1,000 101-371-724 Electrical Labor $1,500 101-371-724.2 Building Wages $1,000 101-371-724.4 Plumbing Wages $1,500 101-850-822.1 Pension Match $3,000 101-850-860.2 Employee Medical $500 TOTAL $11,638 OFF SETS 101-371-726 Inspector Supplies $700 101-371-802 Conferences $300 477 Building Permits $1,200 477.1 Electrical Permits $1,800 477.2 Mechanical Permits $1,200 477.3 Plumbing Permits $1,800 General Fund $4,638 $11,638 Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Flowers reports that the township funds total $613,689.03 Approval of Checks Motion: Sante made a motion to approve the checks list with the following additions: Michiana Finish Grade $290.00 Parrot $110.00 Dell Computers $518.40 Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Adjournment: Motion: Flowers made a motion to adjourn at 9:16pm Second: Renken Motion carried unanimously 5 P a g e
MILTON TOWNSHIP BUDGET VS. ACTUALS: FY 2019-2020 - FY20 P&L April 2019 - March 2020 TOTAL ACTUAL BUDGET OVER BUDGET Income A TAXES 403 REAL TAXES - CURRENT 133,912.25-133,912.25 430 MILTON ALLOCATED TAXES 35,000.00-35,000.00 447 SUMMER TAX 4,800.00-4,800.00 450 ADMIN FEE 55,000.00-55,000.00 Total A TAXES 228,712.25-228,712.25 B LICENSES & PERMITS 472 COMCAST FRANCHISE 26,000.00-26,000.00 477 BUILDING PERMITS 25,200.00-25,200.00 477.1 ELECTRICAL PERMITS 14,400.00-14,400.00 477.2 MECHANICAL PERMITS 9,600.00-9,600.00 477.3 PLUMBING PERMITS 3,600.00-3,600.00 Total B LICENSES & PERMITS 78,800.00-78,800.00 C STATE GRANTS 574 STATE SHARED REVENUE 307,643.00-307,643.00 575 METRO FUNDS 3,000.00-3,000.00 Total C STATE GRANTS 310,643.00-310,643.00 D CHARGES FOR SERVICES 626 CONDITIONAL USE APPLICATION 300.00-300.00 627 FOIA FEES 20.00-20.00 628.1 PARCEL BOUNDRY ADJUSTMENT 500.00-500.00 629 ZBA HEARINGS 500.00-500.00 Total D CHARGES FOR SERVICES 1,320.00-1,320.00 E INTEREST AND RENTS 665 INTEREST INCOME 600.00-600.00 669 Township Room Rentals 5,000.00-5,000.00 670 Table & Chair Rental 20.00-20.00 Total E INTEREST AND RENTS 5,620.00-5,620.00 F OTHER REVENUES 675 DONATIONS & GRANTS 5,000.00-5,000.00 676.2 SMCAS ANNUAL CONTRACT 1,250.00-1,250.00 678 REIMBURSEMENT - ELECTIONS 1,500.00-1,500.00 Total F OTHER REVENUES 7,750.00-7,750.00 Total Income $0.00 $632,845.25 $ -632,845.25 GROSS PROFIT $0.00 $632,845.25 $ -632,845.25 Expenses A TOWNSHIP BOARD 101-101-136.5 BUILDING NOTE PMT 128,344.28-128,344.28 101-101-136.6 EX. BLDG NOTE PMT 1,200.00-1,200.00 101-101-702 Trustee Salary 5,760.00-5,760.00 Accrual Basis Thursday, April 4, 2019 01:37 PM GMT-7 1/5
TOTAL ACTUAL BUDGET OVER BUDGET 101-101-710 SALARY-AA 36,360.00-36,360.00 101-101-710.1 SECRETARY WAGES 224.00 6,414.72-6,190.72 101-101-710.2 ACCRUED WAGES 1,415.25-1,415.25 101-101-725.1 Amb. Board Meet 360.00-360.00 101-101-725.2 NATS Meetings 360.00-360.00 101-101-725.3 FOIA Expense 20.00-20.00 101-101-725.4 FIRE BOARD MEETIN 720.00-720.00 101-101-726 Office Expense 3,000.00-3,000.00 101-101-728 Postage Expense 3,000.00-3,000.00 101-101-731 Publications Exp. 2,000.00-2,000.00 101-101-802.2 Trustee Training 400.00-400.00 101-101-813 MTA Dues 3,100.00-3,100.00 101-101-813.1 NATS Membership 1,850.00-1,850.00 101-101-815 Computer & Software 4,200.00-4,200.00 101-101-850 Telephone 6,000.00-6,000.00 101-101-850.1 Internet 3,620.00-3,620.00 101-101-861.2 Commitee Mileage 100.00-100.00 101-101-901 Legal Notices 800.00-800.00 101-101-970 Equipment/Furniture 500.00-500.00 Total A TOWNSHIP BOARD 224.00 209,524.25-209,300.25 B SUPERVISOR 101-171-702 (Salary) 16,200.00-16,200.00 101-171-702.1 (Deputy Salary) 1,000.00-1,000.00 Total B SUPERVISOR 17,200.00-17,200.00 C ELECTIONS 101-191-705 Wages Elect Inspec 4,200.00-4,200.00 101-191-726 Election - Supplies 1,000.00-1,000.00 101-191-901 Legal Notices 200.00-200.00 101-191-931.1 Elect Mach Progm 430.00 800.00-370.00 101-191-933 Elect Machine Maint 295.00 245.00 50.00 101-191-975 Elec Meal Reimb 200.00-200.00 Total C ELECTIONS 725.00 6,645.00-5,920.00 D CLERK 101-215-702 Salary-Clerk 21,840.00-21,840.00 101-215-702.1 Wages - Deputy 1,000.00-1,000.00 101-215-802.1 (Clerk Training) 200.00-200.00 101-215-815 Computer Software 1,300.00-1,300.00 Total D CLERK 24,340.00-24,340.00 E EXTERNAL AUDITS 101-202-802 Other Acct Fees 8,500.00-8,500.00 101-202-802.1 Consulting Srvcs 500.00-500.00 Total E EXTERNAL AUDITS 9,000.00-9,000.00 F BOARD OF REVIEW 101-247-725 (Wages) 2,000.00-2,000.00 101-247-731 (Publications) 100.00-100.00 101-247-802.1 (BOR Training) 628.00-628.00 101-247-861 (Mileage) 75.00-75.00 101-247-864 (Meals) 150.00-150.00 Accrual Basis Thursday, April 4, 2019 01:37 PM GMT-7 2/5
TOTAL ACTUAL BUDGET OVER BUDGET 101-247-901 (Legal/Notices) 120.00-120.00 Total F BOARD OF REVIEW 3,073.00-3,073.00 G TREASURER 101-253-702 (Salary) 20,640.00-20,640.00 101-253-702.1 (Deputy Wages) 1,000.00-1,000.00 101-253-734 (Service Fees) 50.00-50.00 101-253-802.1 (Treasurer Train) 200.00-200.00 101-253-815 (Computer) 300.00-300.00 101-253-816 (Tax Roll Printing) 6,200.00-6,200.00 101-253-861 (Mileage) 50.00-50.00 101-253-970 (Equipment) 300.00-300.00 66900 101-253-956 Recon Disrepancy 100.00-100.00 Total G TREASURER 28,840.00-28,840.00 H ASSESSOR 101-257-809 ASSESSOR TRAINING 1,200.00-1,200.00 101-257-815 BSA SOFTWARE 2,000.00-2,000.00 101-257-815.1 ASSESSOR SOFTWARE 1,000.00-1,000.00 101-257-817 ASSESSOR WAGES 1,113.00 27,504.00-26,391.00 Total H ASSESSOR 1,113.00 31,704.00-30,591.00 J TOWNSHIP HALL 101-265-921.2 TH Electric 5,000.00-5,000.00 101-265-923.1 TH Gas 182.00 1,000.00-818.00 101-265-924 TH Security 1,250.00-1,250.00 101-265-931.3 Mow Srvcs 4,000.00-4,000.00 101-265-931.4 TH Cleaning 250.00-250.00 101-265-931.5 Snow Srvcs 2,000.00-2,000.00 101-265-933 TH Equip. Maint. 1,000.00-1,000.00 101-265-933.2 TH Maintenance 5,000.00-5,000.00 Total J TOWNSHIP HALL 182.00 19,500.00-19,318.00 J.1 OLD TWSP HALL 101-265-921 ELECTRIC 92.13 500.00-407.87 101-265-923.2 HEAT 99.03 400.00-300.97 Total J.1 OLD TWSP HALL 191.16 900.00-708.84 J.2 RENTAL EXP. 101-265-710 Event Manager Pay 73.50 2,000.00-1,926.50 101-265-710.1 SECURITY SERVICES 800.00-800.00 101-265-726 SUPPLIES 500.00-500.00 101-265-970 EQUIPMENT 500.00-500.00 Total J.2 RENTAL EXP. 73.50 3,800.00-3,726.50 J.3 WEATHER SIRENS 101-265-934 Siren Maint. 1,500.00-1,500.00 101-265-970 SIREN EQUIP 200.00-200.00 101-265-970.2 WEATHER SIREN ELE 650.00-650.00 Total J.3 WEATHER SIRENS 2,350.00-2,350.00 K ATTORNEY COSTS 101-266-826 LEGAL 1,972.64 10,000.00-8,027.36 Total K ATTORNEY COSTS 1,972.64 10,000.00-8,027.36 Accrual Basis Thursday, April 4, 2019 01:37 PM GMT-7 3/5
TOTAL ACTUAL BUDGET OVER BUDGET L INSPECTORS 101-371-702.3 MECHANICAL LABOR 8,000.00-8,000.00 101-371-724 ELECTRICAL LABOR 441.60 12,000.00-11,558.40 101-371-724.2 BUILDING WAGES 0.00 21,000.00-21,000.00 101-371-724.3 BUILD MAINT. WAGE 200.00 3,000.00-2,800.00 101-371-724.4 PLUMBING LABOR 3,000.00-3,000.00 101-371-726 INSPECTOR SUPPLIES 700.00-700.00 101-371-802 CONFERENCES 300.00-300.00 Total L INSPECTORS 641.60 48,000.00-47,358.40 M ROADS 101-446-969 ROADS 65,000.00-65,000.00 101-446-969.2 STRIPING 2,000.00-2,000.00 101-446.969.1 SIGNS 400.00-400.00 Total M ROADS 67,400.00-67,400.00 N STREET LIGHTS 101-448-820 STREET LIGHTS - ALL 8,500.00-8,500.00 Total N STREET LIGHTS 8,500.00-8,500.00 O Spring Cleaning 101-528-943 TRASH CONTAINER 3,300.00-3,300.00 Total O Spring Cleaning 3,300.00-3,300.00 P PLANNING COMMISSION 101-410-725 (PC-Wages) 4,500.00-4,500.00 101-410-726 (PC-supplies) 200.00-200.00 101-410-802 (PC-Conferences) 600.00-600.00 101-410-812 (PC-consultants) 3,000.00-3,000.00 101-410-826 (PC-Legal) 1,040.00 3,000.00-1,960.00 101-410-901 (PC-Legal/Notices) 400.00-400.00 Total P PLANNING COMMISSION 1,040.00 11,700.00-10,660.00 Q ZBA 101-410-725.1 (ZBA WAGES) 400.00-400.00 101-410-726.1 (ZBA SUPPLIES) 100.00-100.00 101-410-826.1 (ZBA-LEGAL) 100.00-100.00 101-410-861.1 (ZBA-MILEAGE) 100.00-100.00 101-410-901.1 ZBA-LEGAL NOTICE 100.00-100.00 Total Q ZBA 800.00-800.00 R ZONING 101-410-705.2 SALARIES 779.00 18,864.00-18,085.00 101-410-802.3 ZA TRAINING 300.00-300.00 101-410-826.2 LEGAL 500.00-500.00 101-410-861.2 ZA - MILEAGE 300.00-300.00 101-410-970 CELL PHONE REIMB. 600.00-600.00 101-410-970.1 EQUIPMENT 200.00-200.00 Total R ZONING 779.00 20,764.00-19,985.00 S PARK & RECREATION 101-751-931 PARK -MAINTENANCE 500.00-500.00 101-751-931.1 PORTA POTTY 1,200.00-1,200.00 101-751-931.2 PARK-IMPROVEMENT 1,000.00-1,000.00 Accrual Basis Thursday, April 4, 2019 01:37 PM GMT-7 4/5
TOTAL ACTUAL BUDGET OVER BUDGET Total S PARK & RECREATION 2,700.00-2,700.00 T OTHER 101-850-822 FICA - MATCH 688.20-688.20 101-850-822.1 PENSION - MATCH 219.84 16,835.81-16,615.97 101-850-822.2 MEDICARE - MATCH 568.74 2,900.00-2,331.26 101-850-822.3 PENSION - FEES 300.00-300.00 101-850-860 PAYROLL EXPENSES 2,000.00-2,000.00 101-850-860.2 EMPLOYEE MEDICAL 7,696.00-7,696.00 101-850-910 INSURANCE 14,000.00-14,000.00 101-850-921 SHERIFF'S PATROL 8,000.00-8,000.00 Total T OTHER 788.58 52,420.01-51,631.43 Total Expenses $7,730.48 $582,460.26 $ -574,729.78 NET OPERATING INCOME $ -7,730.48 $50,384.99 $ -58,115.47 NET INCOME $ -7,730.48 $50,384.99 $ -58,115.47 Accrual Basis Thursday, April 4, 2019 01:37 PM GMT-7 5/5
Milton Township General Fund Balance Treasurer Flowers 03/31/19 FIFTH THIRD Checking $179,190.43 UFCU $102,028.30 $107,635.85 CHEMICAL BANK: CD CD Escrow Funds Transit Account for Credit Cards Petty Cash Treasurers Cash Box Admin Assistant Cash Box $39,153.42 $159,344.23 $4,808.49 $1.57 $93.72 $150.00 $200.00 Insurance Escrow 12,812.18 $0.00 Ambulance Account 83.83 Fire Account 23.2 Building Loan Balance $1,062,963.06 ENDING BALANCE TOTAL $592,606.01
MILTON TOWNSHIP TRANSACTION REPORT March 12 - April 9, 2019 DATE 001.3 GENERAL FND - 09095330 Beginning Balance TRANSACTION TYPE 03/12/2019 Check 12067 Bauckham Sparks Thall Seeber & Kaufman NUM NAME MEMO/DESCRIPTION AMOUNT -200.00 03/12/2019 Check 12068 *Eileen Glick -300.00 03/12/2019 Check 12095 Dell Marketing L. P. -518.04 03/12/2019 Check 12096 Nick Williamson -290.00 03/12/2019 Check 12097 Parrett Company -110.00 03/13/2019 Check ACH Semco Energy -24.91 03/13/2019 Check ACH Semco Energy -167.04 03/14/2019 Check ACH Midwest Energy & Communications -421.62 03/14/2019 Check ACH Midwest Energy & Communications -44.63 03/14/2019 Check ACH Comcast Business -109.52 03/15/2019 Check 12076 Dobberteen Inspections -842.40 03/15/2019 Check 12077 Johnny M. Hamilton -784.80 03/18/2019 Check ACH AMERICAN ELECTRIC POWER -60.01 03/18/2019 Deposit 411.98 03/18/2019 Deposit 1,250.00 03/18/2019 Deposit 460.00 03/18/2019 Deposit 1,500.00 03/18/2019 Deposit 392.00 03/25/2019 Check ACH AMERICAN ELECTRIC POWER -80.12 03/25/2019 Check ACH Indiana Michigan Power -290.05 03/26/2019 Check 12119 John Dalrymple -73.08 03/26/2019 Check 12105 Parrett Company Voided 0.00 03/26/2019 Check 12103 Comcast Business -398.11 03/26/2019 Check 12104 McNally Elevator Company, Inc. -1,617.00 03/26/2019 Check 12100 Blue Cross Blue Shield of Michigan -621.35 03/26/2019 Check 12101 First Bancard -390.31 03/26/2019 Check 12102 Leader Publications -117.04 03/27/2019 Check ACH Pitney Bowes -300.00 03/28/2019 Check 12107 Leader Publications -47.18 03/28/2019 Check ACH Midwest Energy & Communications -539.90 03/28/2019 Check ACH JOHN HANCOCK, USA -2,406.38 04/01/2019 Check 12125 Internal Revenue Service -1,137.47 04/09/2019 Check 12126 Election Source -430.00 04/09/2019 Check 12127 Bauckham Sparks Thall Seeber & Kaufman -3,012.64 04/09/2019 Check 12128 Johnny M. Hamilton -441.60 Total for 001.3 GENERAL FND - 09095330 $ -11,761.22 TOTAL $ -11,761.22 Accrual Basis Thursday, April 4, 2019 01:39 PM GMT-7 1/1