RECORD OF PROCEEDINGS West Metro Fire Protection District Regular Board of Directors Meeting Wednesday, March 7, 2012 I. CALL TO ORDER: The regular meeting of the West Metro Fire Protection District Board of Directors was called to order by Board President Pam Feely at 7:00 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District Headquarters, at 433 South Allison Parkway, Lakewood, Colorado. II. ROLL CALL: President Pam Feely: Present Vice President Mike Munden: Present Secretary Manny Chavez: Present Treasurer Randy McConnell: Present Director James Kullhem: Present Director Joseph Margotte: Present Director Ted Waller: Present Also present were Fire Chief Don Lombardi, Deputy Chief Bruce Kral, Acting Deputy Chief Tony Wilkins, Deputy Chief Scott Rogers, Richard Lyons, Esq., Lieutenant/Paramedic Michael Frainier, representing IAFF Union Local #1309, and the Recording Secretary Ms. Kathy Miller. III. PLEDGE OF ALLEGIANCE: Those present recited aloud the Pledge of Allegiance. President Feely then asked those in attendance to remain standing and observe a moment of silence to honor all fallen firefighters. IV. PUBLIC COMMENT: President Feely stated that no one had signed up to address the board of directors at this time. V. REVIEW OF MINUTES: MOTION: It was moved by Director Chavez and seconded by Director Munden to approve and accept the minutes of the West Metro Fire Protection District board of directors meeting held on February 21, 2012, as written. The motion was voted upon and adopted unanimously. MOTION: It was moved by Director Munden and seconded by Director Chavez to approve and accept the minutes of the West Metro Fire Protection District board of
directors special meeting of the Subcommittee: Search for Fire Chief held on February 24, 2012, as written. Voting members of the Subcommittee are: Mike Munden, Pam Feely, Joseph Margotte and Manny Chavez. The motion was voted upon and adopted unanimously. VI. REPORTS: A. Report of Chief: 1. Fire Chief Don Lombardi: a. Wind Damage Update: b. The insurance company is conducting an assessment of the damage to District facilities and vehicles. One claim with one deductable will be submitted for all damage. c. Finance Division Update: 1) Ms. Gregory is attending the accreditation conference. 2) She will be setting up a meeting with the auditors for the year-end audit. 3) The 2011 year end financials will be available shortly. d. Accreditation: 1) The annual accreditation meeting is being attended by Captain Pete Anderson, Kim Adams, Shannon Rush, Deputy Chief Mark Krapf and Linda Gregory. 2) The Peer Assessment will be scheduled for May or June. e. Distribution Firefighter Recruitment and Candidate Selection This document will be presented to the Civil Service Committee on March 8, 2012, for review. Once this document is approved by the Civil Service Committee, it will be submitted to the board for their review and approval. f. Election: Chief Lombardi distributed a handout of stations that will be used as polling places. Those stations are: Stations 2, 4, 7, 10, 12, 15 and the Administration building at 433 South Allison Parkway. The following individuals will appear on the ballot: District 4 Pam Feely District 6 J. B. Robert Espinoza and Kristina Moeder District 7 Wendy Ann Volmer and Gary Philpott Chief Lombardi requested consensus on the proposed polling places. The board provided consensus. g. Chief Lombardi reported he had met with retirees of the Bancroft and Lakewood Old Hires Pension Plans. Both plans by state law require current
actuarial plans. Once these actuarials are received, a meeting will be scheduled with the board. B. Administration Report, Acting Deputy Chief Tony Wilkins: Chief Wilkins is representing DC Krapf and will present the Portable Radio Replacement motion under Old Business. C. Operations Report, Deputy Chief Scott Rogers: 1. Review of Recent Activities: Chief Rogers presented a video on a recent fire at 8327 South Carr Street and the effects of wind driven fires. At a future meeting, he will present a training video on this subject. D. Life Safety Report, Deputy Chief Bruce Kral: 1. New Projects: a. A new Starbucks will be built at Jewell and Wadsworth; b. The Target Store at 10785 West Colfax will be turned into an apartments; c. On Colfax, the Circuit City store will be changed into two stores; d. The light rail parking garage at 14 th and Wadsworth will break ground in approximately one week. 2. Updates: The Green Gables County Club area will be redeveloped. 3. On-going Investigations: a. 143 Union: A timeline regarding the Fire Code update has been resolved. b. The 6 th & Sheridan Bridge will be replaced. c. Insurance companies have been good about providing information on fire loss. d. Permit Fee Schedule: February, 2011 74 permits for $18,000. February, 2012 83 permits for $23,000. E. Station 5 Repair Contract: Chief Lombardi reported the contract is ready to be signed and the money has been placed in the attorney s account. F. Report of Legal Counsel, Richard Lyons, Esq.: 1. Mr. Lyons reported Kyna Grover will provide election training. 2. Legislature: a. House Bill 1279: This bill has passed out of the house and will be reviewed by the Senate.
b. House Bill 1029: This bill has passed out of the house and grants a 50% exemption from property tax for a business that purchases new equipment in 2013. This exemption needs to be applied for with each the taxing entity. c. House Bill 1117: This bill allows firefighters, for five days per year, to collect with the boot on roads at the discretion of the county or municipality responsible for those roads. G. Report of the President, President Feely: 1. House Bill 1094: The fire hydrant bill has passed out of the House and will be heard in the Senate next Tuesday. H. Treasurer s Report, Treasurer Randy McConnell: report at this time. I. Report of the Union, Lieutenant Mike Frainier: report at this time. J. Report of Committees: 1. Civil Service Committee: Director Waller stated the next meeting will be on March 8, 2012. 2. Health Trust Committee: Director Munden stated the next meeting will be on March 13, 2012. VII. OLD BUSINESS: A. Report of the Fire Chief Subcommittee MOTION: At 7:50 p.m., it was moved by Director Munden and seconded by Director McConnell to enter into an Executive Session pursuant to C.R.S. Section 24-6-402(4)(f) for purposes of discussing the applications received for the position of fire chief. The motion was voted upon and adopted unanimously. MOTION: At 8:25 p.m., it was moved by Director Munden and seconded by Director Chavez to reconvene the March 7, 2012, meeting of the West Metro Fire Protection District Board of Directors. The motion was voted upon and adopted. President Feely announced that during the Executive Session no votes were taken, nor were any motions made. MOTION: It was moved by Director Munden and seconded by Director Chavez to accept the final three applicants as presented by the Selection Committee pending notification of the applicants who were not selected. The three finalists will be posted as soon as the other applicants are notified. Director Munden requested a Roll Call vote:
President Feely Vice President Munden Treasurer McConnell Secretary Chavez Director Margotte Director Waller Director Kullhem The vote was four yes votes and three no votes. The motion passed. President Feely thanked Mr. Munden for his work on this project and Director McConnell thanked the entire Subcommittee for their work. B. Portable Radio Replacement, Division Chief Tony Wilkins MOTION: It was moved by Director Kullhem and seconded by Director McConnell to approve Bond Funding for the purchase of 205 portable radios, 5 mobile repeaters and other adjunct equipment for a total project cost not to exceed Three Hundred Seventy-Five Thousand Dollars ($375,000). I further move to authorize Chief Lombardi to execute any necessary associated documents. The motion was voted upon and adopted unanimously. VIII. NEW BUSINESS: ne at this time. IX. BOARD BRIEFS: ne at this time. X. OTHER MATTERS: Chief Lombardi notified the board that he would be on vacation the week of March 12, 2012, and would notify the board via email who would be the Acting Chief during that period. XI. EXECUTIVE SESSION: See Old Business above. XII. ADJOURNMENT: MOTION: There being no further business to be presented to the board of directors of the West Metro Fire Protection District, it was moved by Director Chavez and seconded by Director McConnell to adjourn this meeting. The motion was voted upon and adopted. The meeting concluded at 8:32 p.m. Recording Secretary: /s/s Kathy Miller /s/ Manny Chavez