CITY OF BOISE COUNCIL MEETING SUMMARY MINUTES AUGUST 22, 2017 REGULAR DAY MEETING City Hall - Council Chambers Final 12:00 PM 150 N CAPITOL BLVD BOISE, ID 83702 I. ROLL CALL PRESENT: Clegg, McLean, Jordan, Ludwig, Quintana, Thomson ABSENT: Bieter II. REQUEST FOR APPROVAL 1. Motion to Amenda the Agenda Moved to add Executive Session: Personnel, Land Acquisition, Records Exempt from Public Disclosure, Pending/Probable Litigation, Labor Contract, I.C. 74-206(1)(b)(c)(d)(f)(j) to the special business agenda as item number 10. This was mistakenly left off of the agenda when it was published. MOVER: SECONDER: APPROVED [UNANIMOUS] Lauren McLean, Council President Pro Tem Maryanne Jordan, Council Member Clegg, McLean, Jordan, Ludwig, Quintana, Thomson 2. City Council - Regular Day Meeting - Jul 25, 2017 12:00 PM ACCEPTED [5 TO 0] MOVER: Maryanne Jordan, Council Member SECONDER: Lauren McLean, Council President Pro Tem Clegg, McLean, Jordan, Ludwig, Thomson RECUSED: Quintana III. CONSENT AGENDA *******Items scheduled on Consent Agenda. *All items with an asterisk(*) are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests in which case the item will be removed from the general order of business and considered in its normal sequence. City of Boise Page 1
MOVER: SECONDER: APPROVED [UNANIMOUS] Lauren McLean, Council President Pro Tem Maryanne Jordan, Council Member Clegg, McLean, Jordan, Ludwig, Quintana, Thomson * ******Items scheduled on Consent Agenda. * All items with an asterisk(*) are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests in which case the item will be removed from the general order of business and considered in its normal sequence. A. TRAVEL REQUESTS *1. David H. Bieter, Mayor's Office, to attend the Mayors Conference on Entrepreneurship in Oakland, CA, on October 25-27, 2017 *2. Nic Miller, Mayor's Ofifce, to attend The Mayors Conference on Entrepreneurship in Oakland, CA, on October 25-27, 2017 *3. Dave Bieter, Mayor's Office, to attend meetings with local officials in Fort Wayne, IN, on September 6-7, 2017. *4. Derick O'Neill, Planning and Development Services, to attend meetings with local officials in Fort Wayne, IN, on September 6-7, 2017. *5. Nic Miller, Mayor's Office, to attend meetings with local officials in Fort Wayne, IN, on September 6-7, 2017. *6. Elaine Clegg, City Council, to attend Rail-Volution in Denver, CO, on October 17-20, 2017. *7. Darrin Harris, IT, to attend the 2017 Gartner Symposium IT EXPO in Orlando, FL, on September 30-October 6, 2017. B. MINUTES AND REPORTS *1. Sole Source to TC Sales Co; V4KR-086 Vertical Wet-well Recirculating Chopper Pump: NTE $14,730.00 *2. Treasury Report July 2017 *3. Library Board Meeting Minutes, July 5, 2017 *4. Library Director's Report, August 2017 *5. Development Impact Fee Advisory Committee Minutes, April 12, 2017 City of Boise Page 2
C. RESOLUTIONS *1. RES-368-17 A RESOLUTION APPROVING A SOLE SOURCE PROCUREMENT SS-17-373 STANDARDIZATION TO SELF- CLEANING STRAINERS BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS) AND S. K. KINNEY ENGINEERING, INC.; GRANTING AUTHORIZATION TO PROCURE; AND PROVIDING AN *2. RES-369-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 15-195C, CITY WIDE SURVEY SERVICES, BETWEEN THE CITY OF BOISE CITY (MAYOR'S OFFICE) AND CLEARWATER RESEARCH, INC.; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *3. RES-370-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 14-123D, LEADERSHIP DEVELOPMENT TRAINING, BETWEEN THE CITY OF BOISE CITY (HUMAN RESOURCES) AND CHUCK WARD & ASSOCIATES. INC.; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *4. RES-371-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 14-207C, MULTI MEDIA TRAINING DEVELOPMENT, BETWEEN THE CITY OF BOISE CITY (HUMAN RESOURCES) AND 360 IMMERSIVE, LLC, DBA DTX CREATIVE; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *5. RES-372-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 15-195B, CITY WIDE SURVEY SERVICES, BETWEEN THE CITY OF BOISE (MAYOR S OFFICE) AND NORTHWEST RESEARCH GROUP, LLC; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *6. RES-373-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 14-123B, LEADERSHIP DEVELOPMENT TRAINING, BETWEEN THE CITY OF BOISE (HUMAN RESOURCES) AND PROSITIONS DBA MYCA MULTIMEDIA & TRAINING SOLUTIONS; AUTHORIZING THE MAYOR AND CITY City of Boise Page 3
CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *7. RES-374-17 A RESOLUTION APPROVING THE RENEWAL OF FB 14-016, TREE REMOVAL SERVICES, BETWEEN THE CITY OF BOISE (PARKS AND RECREATION) AND DONE RITE TREE COMPANY; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *8. RES-375-17 A RESOLUTION APPROVING AUTHORIZATION TO PROCURE GROUND MAINTENANCE EQUIPMENT BETWEEN THE CITY OF BOISE CITY (FLEET SERVICES AND PARKS AND RECREATION) AND THE TORO COMPANY THROUGH LOCAL SUPPLIER TURF EQUIPMENT & IRRIGATION, INC. OFF OF IDAHO STATE CONTRACT E194-41677-12MC; AND PROVIDING AN *9. RES-376-17 A RESOLUTION APPROVING AN AGREEMENT AND AWARD FOR FB 17-288 ESTHER SIMPLOT PARK RESTROOM CONSTRUCTION BETWEEN THE CITY OF BOISE CITY (PARKS AND RECREATION) AND EKC, INC.; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT AND AWARD; AND PROVIDING AN *10. RES-377-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 14-196, GENERAL BANKING SERVICES AND MERCHANT BANKCARD SERVICES, BETWEEN THE CITY OF BOISE (TREASURY) AND US BANK GOVERNMENT BANKING; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE *11. RES-378-17 A RESOLUTION REJECTING ALL BIDS AND AUTHORIZING RE-BID OF FB 17-344 SMALL DIAMETER SEWER REPLACEMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY REJECT ALL BIDS AND AUTHORIZE RE-BID; AND PROVIDING AN EFFECTIVE *12. RES-379-17 A RESOLUTION REJECTING ALL BIDS AND AUTHORIZING RE-BID OF FB 17-342 1025 S CAPITOL: HCD PAINTING PROJECT; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY REJECT ALL BIDS AND City of Boise Page 4
AUTHORIZE RE-BID; AND PROVIDING AN EFFECTIVE *13. RES-380-17 A RESOLUTION APPROVING AUTHORIZATION TO PROCURE CP 17-398 FIRE PROTECTIVE GEAR BETWEEN THE CITY OF BOISE CITY (FIRE DEPARTMENT) AND FISHER SCIENTIFIC OFF OF HOUSTON-GALVESTON AREA COUNCIL (H-GAC), CONTRACT NUMBER EP11-14; AND PROVIDING AN *14. RES-381-17 A RESOLUTION APPROVING THE RENEWAL OF FB 14-021, TREE PRUNING SERVICES, BETWEEN THE CITY OF BOISE CITY (PARKS AND RECREATION) AND FOREST MANAGEMENT INC; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE *15. RES-382-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 16-284; TRAVEL AGENCY SERVICES, BETWEEN THE CITY OF BOISE CITY (TREASURY) AND GLOBAL TRAVEL; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *16. RES-383-17 A RESOLUTION APPROVING AWARD OF FB 17-366: NEW ROLLER HARROW AND AUTHORIZING PROCUREMENT BY PURCHASE ORDER BETWEEN THE CITY OF BOISE (PUBLIC WORKS DEPARTMENT) AND CAMPBELL TRACTOR; AND PROVIDING AN *17. RES-384-17 A RESOLUTION APPROVING A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF BOISE, BY AND THROUGH ITS DEPARTMENT OF AVIATION, AND SUSAN R. JOHNSON, J. GRANT REDDINGTON, AND RANDY B. REDDINGTON, IN THEIR ROLE AS TRUSTEES FOR THE ORVILLE ARTHUR REDDINGTON AND BETH W. REDDINGTON TRUST FOR REAL PROPERTY LOCATED AT THE NW CORNER OF RAYMOND AND ELDER STREETS, ADA COUNTY, IDAHO; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AUTHORIZING THE AIRPORT DIRECTOR OR HER DESIGNATED STAFF TO EXECUTE AND ATTEST SUCH OTHER DOCUMENTS AS MAY BE NECESSARY TO EFFECTUATE BOISE CITY S PURCHASE AND ACQUISITION OF THE REAL PROPERTY DESCRIBED City of Boise Page 5
IN THE PURCHASE AND SALE AGREEMENT; AND PROVIDING AN *18. RES-385-17 A RESOLUTION APPROVING AN AGREEMENT AND AWARD FOR FB 17-345; HISTORICAL STREET LIGHT INSTALLATION BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND ALLOWAY ELECTRIC; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT AND AWARD; AND PROVIDING AN *19. RES-386-17 A RESOLUTION APPROVING AN AMENDMENT NUMBER THREE TO AN AVIATION LEASE AGREEMENT BETWEEN BOISE CITY (DEPARTMENT OF AVIATION) AND ATWOOD PROPERTIES, LLC; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID LEASE AMENDMENT NUMBER THREE ON BEHALF OF BOISE CITY; AND PROVIDING FOR AN *20. RES-387-17 A RESOLUTION APPROVING THE NORTH ALTO VIA COURT LICENSE AGREEMENT BETWEEN THE CITY OF BOISE CITY AND ADA COUNTY HIGHWAY DISTRICT; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *21. RES-388-17 A A RESOLUTION APPROVING CHANGE ORDER NUMBER 7 TO RFQ 15-147B LIBRARY! AT BOWN CMGC SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS) AND CM COMPANY; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID CHANGE ORDER; AND PROVIDING AN EFFECTIVE *22. RES-389-17 A RESOLUTION APPROVING AN AGREEMENT AND AWARD FOR FB 17-164; BOISE AIRPORT (ARFF) BUILDING REMODEL/EXPANSION BETWEEN THE CITY OF BOISE CITY (AVIATION DEPARTMENT) AND PERKINS CONSTRUCTION, INC.; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT AND AWARD; AND PROVIDING AN *23. RES-390-17 A RESOLUTION APPROVING AN AGREEMENT AND AWARD FOR RFP 16-287B: FIRE STATION ARCHITECTURAL SERVICES FIRE STATION 5 BETWEEN City of Boise Page 6
THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND HUMMEL ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT AND AWARD; AND PROVIDING AN *24. RES-391-17 A RESOLUTION APPROVING CHANGE ORDER NUMBER 3 TO RFQ 17-171B, BOISE RIVER PARK PHASE 2, BETWEEN THE CITY OF BOISE CITY (PARKS AND RECREATION) AND MCMILLEN, LLC; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID CHANGE ORDER; AND PROVIDING AN EFFECTIVE *25. RES-392-17 A RESOLUTION APPROVING THE TRANSFER OF FY 2017 APPROPRIATIONS FROM THE CONTINGENT APPROPRIATION FUND TO IDENTIFIED OTHER FUNDS TO PROVIDE BUDGET AUTHORITY FOR CONTINGENT UNAPPROPRIATED GRANT AWARDS, ADDITIONAL SERVICES, AND OTHER APPROVED EXPENSES AND REVENUES; AND PROVIDING AN *26. RES-393-17 A RESOLUTION APPROVING THE REVISED FORM LEASE AGREEMENT FOR T-HANGAR UNITS AT THE CITY OF BOISE AIRPORT FOR THE STORAGE OF GENERAL AVIATION AIRCRAFT AND AUTHORIZING THE AIRPORT DIRECTOR TO EXECUTE SUCH AGREEMENTS; AND PROVIDING FOR AN *27. RES-394-17 A RESOLUTION APPROVING A REVISED FORM LEASE AGREEMENT FOR SHADE HANGAR UNITS AT THE CITY OF BOISE AIRPORT FOR THE STORAGE OF GENERAL AVIATION AIRCRAFT AND AUTHORIZING THE AIRPORT DIRECTOR TO EXECUTE SUCH AGREEMENTS; AND PROVIDING AN *28. RES-395-17 A RESOLUTION APPROVING THE RENEWAL OF RFP 14-207A, MULTI MEDIA TRAINING DEVELOPMENT, BETWEEN THE CITY OF BOISE CITY (HUMAN RESOURCES) AND NEXLEARN, LLC; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN *29. RES-396-17 A RESOLUTION APPROVING A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF BOISE CITY City of Boise Page 7
(PARKS & RECREATION) AND LIGHTER THAN AIR AMERICA, INC. FOR THE SPONSORSHIP OF THE SPIRIT OF BOISE BALLOON CLASSIC EVENT; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID MEMORANDUM OF AGREEMENT; AND PROVIDING AN *30. RES-397-17 A RESOLUTION APPROVING AMENDMENT NUMBER ONE TO THE TYPE 4 CAPITAL IMPROVEMENT REIMBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF BOISE CITY AND THE CAPITAL CITY DEVELOPMENT CORPORATION; AUTHORIZING THE MAYOR AND CITY CLERK, RESPECTIVELY, TO EXECUTE AND ATTEST THE AMENDMENT FOR AND ON BEHALF OF BOISE CITY; AND ESTABLISHING AN EFFECTIVE *31. RES-398-17 A RESOLUTION DECLARING TWO (2) UTILITY EASEMENTS, ONE AFFECTING THE CITY-OWNED REAL PROPERTY IDENTIFIED BY THE ADA COUNTY ASSESSOR AS PARCEL NUMBER S1011223312 (W. FORT STREET) AND ONE AFFECTING THE CITY-OWNED REAL PROPERTY IDENTIFIED BY THE ADA COUNTY ASSESSOR AS PARCEL NUMBER S1011233610 (155 E. GARRISON ROAD); APPROVING THE TWO (2) DECLARATIONS OF EASEMENT, AS TO BOTH FORM AND CONTENT; AUTHORIZING THE MAYOR AND CITY CLERK, RESPECTIVELY, TO EXECUTE AND ATTEST THE TWO (2) DECLARATIONS OF EASEMENT ON BEHALF OF BOISE CITY; AUTHORIZING AND DIRECTING CITY STAFF TO RECORD THE DECLARATIONS OF EASEMENT IN THE OFFICIAL RECORDS OF ADA COUNTY; AND ESTABLISHING AN *32. RES-399-17 A RESOLUTION APPROVING CHANGE ORDER NUMBER 3 TO FB 16-236, 15TH AND 16TH STREET IMPROVEMENTS - RHODES PARK, BETWEEN THE CITY OF BOISE CITY (PARKS AND RECREATION) AND WRIGHT BROTHERS, THE BUILDING COMPANY; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID CHANGE ORDER; AND PROVIDING AN *33. RES-400-17 A RESOLUTION APPROVING AN EXTENSION OF THE LICENSE AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF BOISE CITY, BY AND THROUGH THE BOISE POLICE DEPARTMENT, TO PROVIDE WORK SPACE FOR City of Boise Page 8
DESIGNATED BOISE POLICE OFFICERS AT THE FACES OF HOPE VICTIM CENTER LOCATED AT 417 S. 6TH ST. IN BOISE, FOR THE PURPOSE OF PROVIDING SERVICES TO VICTIMS OF CHILD ABUSE, ELDER ABUSE, DOMESTIC VIOLENCE, AND SEXUAL ASSAULT; AUTHORIZING THE MAYOR AND CITY CLERK, RESPECTIVELY, TO EXECUTE AND ATTEST SAID LICENSE AGREEMENT; AND PROVIDING AN *34. RES-401-17 A RESOLUTION AUTHORIZING THE MAYOR, ON BEHALF OF BOISE CITY, TO EXECUTE A LETTER TO THE BUREAU CHIEF OF THE ALCOHOL BEVERAGE CONTROL BUREAU OF THE IDAHO STATE POLICE APPROVING THE STATE S ISSUANCE OF A "LIQUOR" LICENSE TO THE APPLICANT AT 404 E. PARKCENTER BLVD., IN BOISE, IDAHO; AND PROVIDING AN D. SUBDIVISIONS - FINAL PLATS/TIME EXTENSIONS IV. ORDINANCES A. SECOND READING 1. ORD-26-17 AN ORDINANCE, ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, APPROPRIATING $629,201,124 DEEMED NECESSARY TO DEFRAY ALL EXPENSES AND LIABILITIES OF THE CITY OF BOISE CITY, IDAHO, FOR SAID FISCAL YEAR; SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE SECOND READ Next: 8/29/2017 6:00 PM V. SPECIAL BUSINESS 1. Re-Appointment of Michael Wisdom to the Plumbing, Mechanical and Fuel Gas Board for a four year term ending August 27, 2021 2. Appointment of Alan Heathcock to the Arts and History Commission for the remainder of a three year term ending December 31, 2019 City of Boise Page 9
3. Appointment of Virgil Rock to the Accessible Parking Committee for a four year term ending August 21, 2021 4. Appointment of Jane Donnellan to the Accessible Parking Committee for a four year term ending August 21, 2021 5. Appointment of Ken Jones to the Accessible Parking Committee for a four year term ending August 21, 2021 6. Appointment of Jeremy Maxand to the Accessible Parking Committee for a four year term ending August 21, 2021 7. Appointment of Dana Gover to the Accessible Parking Committee for a four year term ending August 21, 2021 8. Appointment of Mel Leviton to the Accessible Parking Committee for a four year term ending August 21, 2021 9. Interim Budget Changes and Quarterly Financial Report (15 minutes) Presenter: Brent Davis, Finance and Administration Brent Davis, Department of Finance and Administration, presented the Quarterly Financial report and Interim Budget Changes. MOVER: SECONDER: APPROVED [UNANIMOUS] Lauren McLean, Council President Pro Tem Maryanne Jordan, Council Member Clegg, McLean, Jordan, Ludwig, Quintana, Thomson 10. Executive Session: Personnel, Land Acquisition, Records Exempt from Public Disclosure, Pending/Probable Litigation, Labor Contract, I.C. 74-206(1)(b)(c)(d)(f)(j) City of Boise Page 10
MOVER: SECONDER: MOVED INTO [UNANIMOUS] Lauren McLean, Council President Pro Tem Maryanne Jordan, Council Member Clegg, McLean, Jordan, Ludwig, Quintana, Thomson VI. UNFINISHED BUSINESS VII. VIII. NEW BUSINESS ADJOURNMENT Moved into the regular Council meeting. There being no further business, the meeting adjourned. MOVER: SECONDER: APPROVED [UNANIMOUS] Lauren McLean, Council President Pro Tem Maryanne Jordan, Council Member Clegg, McLean, Jordan, Ludwig, Quintana, Thomson APPROVE: David H. Bieter, Mayor ATTEST: Lynda Lowry, Ex-Officio City Clerk City of Boise Page 11