College of the Canyons A S S O C I A T E D S T U D E N T G O V E R N M E N T SENATE MEETING AGENDA Friday, June 29th, 2018 11:00am STCN-129 Teleconference Location: College of the Canyons Canyon Country Campus Room 204 17200 Sierra Hwy, Santa Clarita, CA 91351 1.0 General Business 1.1 Call to Order/Welcome/Establishment of Quorum 1.2 Flag Salute 1.3 Announcements/Correspondence (Limited to five 2 minutes per) 1.4 Approval of the Agenda for the Senate Meeting of June 29 th, 2018 1.5 Open Forum (Limited to five 5 minutes per) 2.0 Consent Calendar 2.1 Approval of Funds for Twenty-five score cards for the fall 2018 term 2.2 Chartering of the Kinesiology Majors Club 2.3 Approval of Funds for Valencia ASG Computer Lab for Summer and Fall 2018 2.4 Approval of the Senate Meeting Minutes from May 23 rd, 2018 3.0 Regular Board Meeting Items (Discussions are limited to five (5) minutes) 3.1 Discussion of Updates from June 8th Meeting 3.2 Discussion of Student Center Modification Legacy Project 3.3 Approval of Funds for When We Lead Reagan Leadership Summit 3.4 Approval of Funds for Retractable Banner 3.5 Approval of Funds for ASG Promotions 3.6 Interview of Xitlali ''Cici" Ortega for Public Affairs Officer and Vice President of Activities to the Valencia Campus 3.7 Appointment of Xitlali ''Cici" Ortega for Public Affairs Officers or Vice President of Activities to the Valencia Campus 3.8 Interview for Executive VP of Activities 3.9 Appointment of Executive VP of Activities 1
4.0 Reports (Limited to five 5 minutes per) 4.1 Officer Reports 4.1.1 Director Reports... (Any Directors) 4.1.2 Executive Vice President of Activities... (Vacant) 4.1.3 Vice President of Activities Valencia...(Vacant) 5.1.4 Vice President of Activities Canyon Country Campus...(Vacant) 5.1.5 Social Student Involvement Coordinator I Valencia...Vanessa Luu 5.1.6 Social Student Involvement Coordinators II Valencia..(Vacant) 5.1.7 Social Student Involvement Coordinator CCC..(Vacant) 5.1.8 Cultural Student Involvement Coordinator I Valencia..(Vacant) 5.1.9 Cultural Student Involvement Coordinator II Valencia..(Vacant) 5.1.10 Cultural Student Involvement Coordinator CCC...(Vacant) 5.1.11 Public Affairs Officer......(Vacant) 5.1.12 Vice President of Inter Club Council...(Vacant) 5.1.13 Officer of Marketing and Information..(Vacant) 5.1.14 Executive Liaison Officer.(Vacant) 5.1.15 Student Trustee..Sarah Farnell 5.1.16 Executive Vice President.Alma Dollente 5.1.17 President... Tyler Robert Clark 5.1.18 ASG Technician.Robin Herndon 5.1.19 Canyon Country Campus Advisor...Joanna Kelly 5.1.20 Activities Advisor...Jess Love 5.1.21 Lead Advisor....Kelly Dapp 4.2 District Committees 4.2.1 Academic Senate 4.2.2 Academic Standards 4.2.3 Accreditation Taskforce 4.2.4 Advocacy Team 4.2.5 Body, Mind, Wellness 4.2.6 Bookstore 4.2.7 Calendar 4.2.8 CCC Advisory Committee 4.2.9 Celebrating the Humanities 4.2.10 Chancellor s Taskforce Workforce Development Committee (CT) 4.2.11 Civic Engagement Steering Committee 4.2.12 College Planning Team 4.2.13 College Policy Council 4.2.14 Committee for Assessing Student Learning 4.2.15 Curriculum 4.2.16 Diversity 4.2.17 Enrollment Management 4.2.18 Facilities Master Plan 4.2.19 Faculty Professional Development Committee 4.2.20 Food Services 4.2.21 Grade Review 4.2.22 Honors Advisory Committee 4.2.23 Institutional Effectiveness & Inclusive Excellence (IE 2 ) 2
4.2.24 Measure E & M 4.2.25 Presidents Advisory Council (PAC-B) 4.2.26 Program Viability 4.2.27 Safety Committee 4.2.28 Student Art Collection 4.2.29 Student Conduct 4.2.30 Sustainable Development Committee 4.2.31 Technology 4.2.32 Women s Conference 4.3 Standing Committees 4.3.1 Finance 4.3.2 Recruitment and Election 4.4 Ad-Hoc Committees 4.3.1 Advocacy 4.3.1 Appreciation & Recognition 4.3.2 Cougars United 4.3.3 Food for Thought Pantry 4.3.4 Trans* Alliance 5.0 Open Forum (Limited to five 5 minutes per) 6.0 Announcement of the Next Meeting: TBA 7.0 Adjournment IF YOU NEED A DISABILITY-RELATED MODIFICATION OR ACCOMMODATION (INCLUDING AUXILIARY AIDS OR SERVICES) TO PARTICIPATE IN THIS MEETING, OR AN AGENDA IN AN ALTERNATE FORM, PLEASE CONTACT THE STUDENT DEVELOPMENT OFFICE AT COLLEGE OF THE CANYONS AT LEAST 48-HOURS BEFORE THE SCHEDULED MEETING. 3
AGENDA SECTION: 2 ITEM NUMBER: 1 AGENDA ITEM TITLE: Approval of Funds for Twenty-five score cards for the fall 2018 term BACKGROUND The 25 score cards for the fall term needs to be ordered. 5,000 cards will initially be ordered for the fall 2018 term. Additional funds are also being requested to reorder the scorecards when the supplies are running low. COST: $10,000 RECOMMENDATIONS Move to approve $10,000 from the Twenty five score benefit Account # 001.9309 for 25 score cards issued during the fall 2018 term. SUBMITTED BY: Robin Herndon, ASG Technician Approved By: Moved By: Seconded By: Carried: Failed: Tabled: Vote: - 4
AGENDA SECTION: 2 ITEM NUMBER: 2 AGENDA ITEM TITLE: Chartering of the Kinesiology Majors Club BACKGROUND Kinesiology Majors Club mission is to provide and promote a better knowledge and understanding of the field of Kinesiology and the career options available. This club also provides opportunities for networking which is vital to success in this field. The Inter Club Council in spring 2018 voted to and approve this club. COST: None RECOMMENDATIONS Move to approve the chartering of the Kinesiology Majors Club. SUBMITTED BY: Jess Love, Activities Advisor Approved By: Moved By: Seconded By: Carried: Failed: Tabled: Vote: 5
AGENDA SECTION: 2 ITEM NUMBER: 3 AGENDA ITEM TITLE: Approval of Funds for Valencia ASG Computer Lab for Summer and Fall 2018 BACKGROUND Anticipating general supplies and repairs for the Summer session and upcoming Fall semester, including paper and printer toner, office supplies and possible repairs to printers, etc. COST: Not to exceed $6,500 for supplies Not to exceed $1,000 for supplies RECOMMENDATIONS Move to approve up to $6,000 from the ASG Computer Lab Supplies Account #001.9301 and up to $1000 from the ASG Computer Lab Equipment Repair Account #001.9305. SUBMITTED BY: Ronna Randal, Student Services Specialist II Approved By: Moved By: Seconded By: Carried: Failed: Tabled: Vote: - - 6
AGENDA SECTION: 2 ITEM NUMBER: 4 AGENDA ITEM TITLE: Approval of the Senate Meeting Minutes from May 23rd, 2018 BACKGROUND The minutes from the ASG Senate Meeting held on May 23 rd, 2018 need approval. The Senate review the minutes and vote. COST: None RECOMMENDATIONS Move to approve the minutes form the May 23 rd ASG Senate meeting. SUBMITTED BY: Robin Herndon, ASG Technician Approved By: Moved By: Seconded By: Carried: Failed: Tabled: Vote: - - 7
AGENDA SECTION: 3 ITEM NUMBER: 1 AGENDA ITEM TITLE: Discussion of Updates from June 8th Meeting BACKGROUND: There a few updates that need discussed from our meeting on June 8 th. Two Summer Meetings: - We need to find another time to meet this summer to discuss business and interview Officer Candidates the week of July 2 nd, 9 th or 16 th. Training Week: - Doodle update for week of July 23 rd To-Do Reminder: - Check email and groupme: summer district committees, sign P.O.s Important Fall Dates: - When We Lead Reagan Leadership Summit o October 12 th 13 th, Ronald Regan Library - CCCSAA Student leadership Conference o October 19 th 21 st, Sheraton Gateway @ LAX COST: None RECOMMENDATIONS: Move to discuss updates from June 8 th meeting. SUBMITTED BY: Kelly Dapp, Lead Advisor & Jess Love, Activities Advisors Carried: Failed: Tabled: Vote: - 8
AGENDA SECTION: 3 ITEM NUMBER: 2 AGENDA ITEM TITLE: Discussion of Student Center Modification Legacy Project BACKGROUND: ASG s legacy project Senate last year was updating the Student Center. Specifically, they purchased new furniture that is detailed below. This year s Senate will discuss the continuation of this project. Phase I Modifications (completed spring 2018) included: - ADA complaint genius bar countertop with stools electric and USB charging stations - Soft seated chairs with laptop desk with electric and USB charging capabilities - Ergonomic chairs and tables Phase II Modification (anticipated completed fall/winter 2018) can include but are not limited to: - Add more soft seated chairs and couches - Add more ergonomic chairs and tables - Paint - Signage - Bulletin boards COST: None RECOMMENDATIONS: Move to discuss the continuation of the Student Center Modification Legacy Project. SUBMITTED BY: Kelly Dapp, Lead Advisor & Jess Love, Activities Advisors Carried: Failed: Tabled: Vote: - 9
AGENDA SECTION: 3 ITEM NUMBER: 3 AGENDA ITEM TITLE: Approval of Funds for When We Lead Reagan Leadership Summit BACKGROUND: The Education Team at the Ronald Reagan Presidential Foundation and Institute is holding the second annual leadership summit for high school and college students. The Reagan Leadership Summit brings together emerging leaders from across the nation to learn from one another and hear from distinguished speakers. The summit will be held on October 12-13, 2018 at the Ronald Reagan Library. This summit is designed for emerging leaders, aged 15-25. The cost for the Summit is $50.00 which includes conference admission, opening night reception, light breakfast, catered lunch, a Summit t-shirt, and museum admission. Early Bird tickets are available for $35.00 until August 15, 2018 or until ticket block sells out. COST: Not to exceed $700.00 RECOMMENDATIONS: Move to approve up to $700 from the ASG Retreats and Conferences account #001.9350 to pay for the registration for ASG officers and advisors to attend the When We Lead Reagan Leadership Summit on October 12-13, 2018. SUBMITTED BY: Kelly Dapp, Lead Advisor Carried: Failed: Tabled: Vote: - - 10
AGENDA SECTION: 3 ITEM NUMBER: 4 AGENDA ITEM TITLE: Approval of Funds for Retractable Banner BACKGROUND: Due to the wind issues at CCC, it has become very challenging to promote ASG at our events due to posters ripping, getting wet, etc. I thought a more beneficial option would be to purchase a retractable banner that is wind resistant, easy to set-up and is would be intended for both indoor and outdoor events. This banner will have a spring-loaded pole support, 2 long feet as well as stakes to secure it in the ground. COST: $420.00 Total Cost: 337.98 Tax: 40.00 Shipping: TBD RECOMMENDATIONS: Move to approve up to $220.00 from the CCC Social and Cultural Account #001.9805 and $200.00 from the campus promotions Account #001.9115 during the Summer Term. SUBMITTED BY: Joanna Kelly, CCC Advisor Carried: Failed: Tabled: Vote: - 11
AGENDA SECTION: 3 ITEM NUMBER: 5 AGENDA ITEM TITLE: Approval of Funds for ASG Promotions BACKGROUND: I am requesting funds for items that will promote ASG. These items will be given out primarily during welcome week as a way to not only recruit new officers/directors, but to also make students aware of what ASG is. COSTS: $750.00 Pop Pens: 250 @.20 each = $50.00 Stress Reliever Pet Paws: 150 @ $1.79 each = 268.50 Drawstring Backpacks: 250 @ $1.59 each = 397.50 Discount: $75.00 Shipping: TBD Taxes: 64.00 RECOMMENDATIONS: Move to approve $750.00 from the CCC Supplies #001.9115 during the Summer Term. SUBMITTED BY: Joanna Kelly, CCC Advisor Carried: Failed: Tabled: Vote: 12
AGENDA SECTION: 3 ITEM NUMBER: 6 AGENDA ITEM TITLE: Interview of Xitlali ''Cici" Ortega for Public Affairs Officer & Vice President of Activities to the Valencia Campus BACKGROUND: At 11:45am today, the ASG Senate will be interviewing Xitlali ''Cici" Ortega for our open Public Affairs Officer and Vice President of Activities to the Valencia Campus positions. Cici has completed an online officer application, submitted a cover letter, resume, and meets all requirements to hold an ASG Officer position. COST: None RECOMMENDATIONS: Move to interview Xitlali ''Cici" Ortega for Public Affairs Officer & Vice President of Activities to the Valencia Campus SUBMITTED BY: Jess Love, Activities Advisor Carried: Failed: Tabled: Vote: 13
AGENDA SECTION: 3 ITEM NUMBER: 7 AGENDA ITEM TITLE: Appointment of Xitlali ''Cici" Ortega for Public Affairs Officers or Vice President of Activities to the Valencia Campus BACKGROUND: Concluding Xitlali ''Cici" Ortega interview the Senate will vote to appoint her to the Public Affairs Officers or Vice President of Activities to the Valencia Campus position. COSTS: None RECOMMENDATIONS: Move to appoint Xitlali ''Cici" Ortega to the Public Affairs Officers or Vice President of Activities to the Valencia Campus position. SUBMITTED BY: Jess Love, Activities Advisor Carried: Failed: Tabled: Vote - 14
AGENDA SECTION: 3 ITEM NUMBER: 8 AGENDA ITEM TITLE: Interview for Executive VP of Activities BACKGROUND: At 12:00pm today, the ASG Senate will be interviewing Caroline Trujillo for our open Executive Vice President of Activities position. Caroline has completed an online officer application, submitted a cover letter, resume, and meets all requirements to hold an ASG Officer position. COST: None RECOMMENDATIONS: Move to interview Caroline Trujillo for Executive Vice President of Activities. SUBMITTED BY: Jess Love, Activities Advisor Carried: Failed: Tabled: Vote: - 15
AGENDA SECTION: 3 ITEM NUMBER: 9 AGENDA ITEM TITLE: Appointment of Executive Vice President of Activities BACKGROUND: Concluding interviews for the Executive Vice President of Activities position the Senate will vote to appoint a candidate to this open position. COSTS: None RECOMMENDATIONS: Move to appoint Caroline Trujillo to the Executive Vice President of Activities position. SUBMITTED BY: Jess Love, Activities Advisor Carried: Failed: Tabled: Vote: 16