CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting June 13, 2006 6:30 P.M. CLOSED SESSION City Council Chambers Town Hall 549 Main Street, Placerville, CA 95667 6:30 P.M. Closed Session 7:00 P.M. Open Session Pursuant to the cited authority (all references to the Government Code), the City Council will hold a Closed Session to discuss the following items: Govt. Code 54957.6 Conference with Labor Negotiator: David Mackowiak Employee Organization: General Services Unit Employee Organization: Police Officers Association Govt. Code 54956.9 Conference with Legal Counsel Anticipated Litigation one (1) case 7:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Present: Absent: Colvin, Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 1
3. ANNOUNCEMENTS TO THE PUBLIC 3.1 Oral Report on Founder s Day Celebration June 10, 2006 The City Manager reported positive feedback had been received by the City following the Founder s Day event and thanked staff for the many hours of pre-planning and hours worked on the day of the event. 3.2 Brewfest June 24, 2006 The Chief of Police announced that the annual Brewfest event is scheduled for Saturday night, June 24 th in the historic downtown. 3.3 Highway 50 Operational Improvements Project Construction Update The City Manager/Attorney noted that Highway 50 would be closed from June 19 th through 22 nd between Mosquito Road and Spring Street while the Bedford Pedestrian over-crossing is demolished and removed. Detours are planned during the construction period. Further information is located on the City s website. 4. CLOSED SESSION REPORT City Attorney Driscoll The City Manager/Attorney noted that no reportable action was taken in Closed Session. 5. ADOPTION OF AGENDA The Mayor polled the members of the audience and determined that there were more public in attendance for the 2006/07 fiscal year budget public hearing (Agenda Item 10.2) and recommended that Item 10.2 be heard before Item 10.1, The Ridge at Orchard Hill Major Amendment. It was then moved by Vice-Mayor Acuna and seconded by Mayor Rivas to adopt the Agenda as modified. The motion was passed by the following vote: Colvin, Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 2
6. CEREMONIAL MATTERS 6.1 A Proclamation Declaring June 15 th 18 th as A Fair to Remember Days in the City of Placerville The Mayor read the proclamation and presented it to Bill Mackay, who accepted the Proclamation on behalf of the El Dorado County Fair and encouraged the public to come to the Fair. 7. PUBLIC COMMENT BRIEF NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda. 7.1 Oral Communication Jerry Goad addressed the Council regarding his concerns about the Cottonwood subdivision grading issue. Greg Geurin addressed the Council regarding his concerns about the Cottonwood subdivision grading issue. Laurel Brent Bumb addressed the Council regarding the Explore El Dorado promotion. Dave Machado addressed the Council regarding the El Dorado Chamber of Commerce program Leadership El Dorado. Ann Totherow addressed the Council regarding her concerns about vandalism within historic Main Street. 7.2 Written Communication No written communications were noted. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council or audience wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of May 23, 2006 Approved the Minutes of May 23, 2006. Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 3
8.2 Minutes of the Special City Council Workshop of May 17, 2006 Approved the Minutes of May 17, 2006. 8.3 Warrant Register (Mr. Warren) Approved the Warrant Register. 8.4 Payroll Register (Mr. Warren) Approved the Payroll Register for Pay Period 25. 8.5 Agreement for Lagana Parcel Map (TPM 03-12) (Mr. Tippett) Pulled by Vice-Mayor Acuna and re-numbered as Agenda Item 12.1 8.6 Payroll Register (Mr. Warren) Approved the Payroll Register for Pay Period 24. It was moved by Councilmember Hagen and seconded by Vice-Mayor Acuna to approve the Consent Calendar as modified. The motion was passed by the following vote: 9. ORDINANCES Scheduled 10. PUBLIC HEARINGS 10.1 A Public Hearing to Consider a Major Amendment to the Ridge at Orchard Hill (Mr. Calfee) The Director of Community Development summarized the evolution of this project, the issues involved in the change of ownership and the Planning Commission s recommendations. The Mayor then opened Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 4
the Public Hearing. The following individuals addressed the City Council: Robert Laurie, attorney representing the applicant; Michael Frenn, chair of the Planning Commission; Candace Niel, Gerald Haydn, Richard Weston, Philip Hewitt, Jim Jakim, Michele McAfee, Isaias Pena, and Hazel Bradford. The Mayor then closed the Public Hearing. Following Council comments on the project, it was moved by Vice-Mayor Acuna and seconded by Mayor Rivas to approve the Major Amendment to The Ridge at Orchard Hill as described in the staff report and with the Findings and Conditions contained therein including the omission of conditions 78 and 80, and the inclusion of the revisions of conditions 10, 55, and 66, as detailed in the staff report from the City Engineer, dated June 13, 2006. The motion was passed by the following vote: 10.2 Fiscal Year 2006/2007 Operating Budget and Capital Improvement Program Hearing (Mr. Warren) The Director of Finance presented a PowerPoint summary of the Operating Budget and each department head detailed their capital improvement program projects. Councilmember Hagen noted that this Public Hearing follows several months of staff work and three Council/staff workshops regarding all facets of the proposed budget and capital improvement program. The Mayor then opened the Public Hearing for public comment. The following individuals addressed the Council requesting funding for their agencies and or programs, or commented on the proposed budget: Barbara Holmes, Art on Display; Larry Caso, Hangtown Creek cleanup funding; Dave Machado, Old City Hall/Public Safety Building; Bob Smart, Hangtown Creek and bicycle pathway street striping and the County Skateboard Park; Matthew Huckabay, Placerville Downtown Association (PDA) partnership with the city; Lisa Crummett, City partnership with the PDA to market Placerville; Mike Tomei, endorsement of PDA funding request; Jeff Thoma, endorsement of PDA funding request; and Laurel Brent-Bumb, El Dorado County Chamber of Commerce request for funding to revise the economic development brochure. The Mayor closed the public hearing and reminded the public that the budget adoption is scheduled for the June 27, 2006 regularly scheduled Council meeting. Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 5
11. DISCUSSION/ACTION ITEMS 11.1 Award of Contract for Construction of Bennett Drive Sewer Repair Project No. 40422 (Mr. Pesses) Resolution No. 7402 The Director of Public Works summarized the issues requiring that the City address the Bennett Drive sewer repair. It was then moved by Vice-Mayor Acuna and seconded by Councilmember Hagen that the City Council adopt a Resolution for the following action: 1. Awarding the contract for the Bennett Drive Sewer Repair Project No. 40422 in the amount of $114,680.00 to John S. Major Construction, the lowest responsive and responsible bidder; and 2. Authorizing the City manager to execute said contract; and 3. Appropriating an additional $90,000 from the Sewer Enterprise Fund. The motion was passed by the following vote: 11.2 Contract for Construction Support Services With Dokken Engineering for the Highway 50 Operational Improvements Project for an Amount Not to Exceed $25,000 (Mr. Tippett) Resolution No. 7403 The Director of Public Works briefly explained the need for the construction support services and the source of the funding. It was then moved by Vice-Mayor Acuna and seconded by Councilmember Hagen that the City Council adopt a Resolution authorizing the City Manager to execute a consulting services agreement with Dokken Engineering in an amount not to exceed $25,000 for the purpose of providing construction support services on an as-needed basis for Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 6
the Highway 50 Operational Improvement Project. The motion was passed by the following vote: 12. ITEMS PULLED FROM THE CONSENT CALENDAR 12.1 Agreement for Lagana Parcel Map (TPM 03-12) (Mr. Tippett) Resolution No. 7401 Following brief Council discussion, it was moved by Vice-Mayor Acuna and seconded by Councilmember Hagen that the City Council adopt a Resolution authorizing the Mayor to execute a Subdivision Improvement Agreement with Frank and Cheryl Lagana for Map TPM 03-12. The motion was passed by the following vote: 13. COUNCILMEMBERS REPORTS/ITEMS INITIATED BY COUNCILMEMBERS Vice-Mayor Acuna requested that staff respond to the earlier public comments regarding the Cottonwood grading issue and requested that a meeting of the homeowners be arranged to clarify the extent of the grading, truck traffic, noise and dust control. 14. STAFF REPORTS No staff reports were noted. Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 7
15. UPCOMING ITEMS Items tentatively scheduled for the June 27, 2006 meeting include the Fiscal Year 2006/07 operating and capital improvement budget, and parking regulations in the downtown. 16. ADJOURNMENT at 11:20 P.M. The next Regular Council meeting will be held on June 27, 2006: 6:00 P.M. Closed Session; 7:00 P.M. Regular Session. Susan Zito, CMC City Clerk Minutes of the Regular Meeting of the City Council of June 13, 2006 Page 8