Student Bar Association General Body Meeting September 9, 2008 7:00 p.m. 119 Advantica, Carlisle / 333 Beam, University Park Agenda I. Call to Order and Roll Call Christopher Reynoso Nathan Harvill Mike Shaughnessy Kenny Donnelly Kelly Howard Nicole Franchetti Ashton Iranfar Ryan Lockman Augusto Molina Rowan Alkhatib Rick Naughton -- excused Abby Warren Robbie Oberly Kent Lloyd Mark Elion Adam Zebelian Kelly McKallagat Valerie Eifert Chuck Murphy Stanford Strong Jon Lozano Rachel Bires Ashley Ferguson Ian King Mark Kuykendall A. Approval of Minutes a. Kelly H Motion to accept b. Robbie Second c. Friendly amendment by Kelly M. to accept clerical errors submitted by her i. Accepted by Kelly H. d. Passes without objection II. Public Comment A. Kimberly Martinez Project STAFF a. Non-legal community outreach service program on campus b. Budget only consists of 1 general meeting and don t usually need SBA funding
III. c. Great deductions this year on food kitchens i. Students prepare serve and clean up a meal for the Salvation Army ii. 5-6 hour participation event iii. Question: Community relations committee some upsets in the leadership 1. Who do I go to for funding? 2. Typically would go to corporate offices for funding 3. Wants Penn State s help 4. Good for the community d. Topher: Kenny wants to respond e. Kenny: Thanks for the comment i. That is prohibited by the budget guidelines so it couldn t be passed by budget committee ii. Can be passed by general body, so will be brought up to general body at meeting iii. Wasn t ignored; just committee restricted by guidelines iv. Talk to me afterwards f. Kimberly: Awesome, thanks. g. Topher: No budget inquiries now, save for later Executive Council Reports A. President's Report 1. Welcome to new 1Ls i. Takes dedication so thank you 2. Appointments i. 2 appointments: 1. Intramurals: a. Kent Lloyd and Chuck Murphy as co-chairs b. Andrew Cohen appointed as a member 2. Motion by Kelly McKallagat to approve those members 3. Second Nathan 4. Discussion: Ian are these both from one campus or both? a. Topher: Focused mainly in Carlisle, so this committee has both chairs there 5. Motion passes without objection 3. Parliamentarian i. Nominate Jon Lazaro 1. Plenty of experience with parliamentary procedure ii. Mike: Motion to approve Jon as parliamentarian iii. Kelly M.: Second iv. Mike: He s going to be great v. Motion passes without objection B. Vice President's Report 1. Mike: No provisional ballots required i. Rob Reed fantastic resource for IT
ii. Class reps: 1. Stanford Strong, Rachel Bires, Jon Lozano, Ashley Ferguson iii. Honor Code: 1. Ian King and Ken Kuykendall 2. Nathan: I concur with Mike i. Election went swimmingly ii. Can t back out now 3. Jon Lozano presentation on parliamentary procedure i. See power point ii. Topher: These are just to make us more efficient 1. Not there to be counter-productive C. ABA-LSD Representative's Report 1. Ashton: Tomorrow is the deadline for the 1Ls to join the ABA at the reduced fee of $60 i. If you see a 1L tomorrow, remind them to sign up ii. They can do it online as long as they do it by tomorrow 2. October 11 Leadership summit at Harvard i. Free ii. Send more info via email 3. Ian where do you go online? i. Abanet.org/join 4. Kelly Johnstone Lt gov. applications are due at the end of the week 5. Kelly H: Time due for reg? i. Ashton: End of day D. PSU Senator s Report 1. Faculty senate create policies for the university 2. 24 students Nicole is rep for Dickinson 3. Appointed to Educational Equality for the Campus Committee 4. Senate meetings are once a month i. Vote to pass or veto all these different proposals 5. She will be sending out emails periodically for feedback i. Please give her opinions so she can represent our interests 6. Sits on student senator caucus i. Representative student from every campus of Penn State 7. Time at the end of meetings to make any announcements for the good of the university 8. Next week, very large career fair at BJC Tues, Weds, Thurs of next week (Tues is full-time non-technical jobs, Weds is internships and coops, Thurs is full time technical jobs) i. Spoken to career services ii. Employers did not know the law school was around before iii. Our career services let them know law students are coming iv. Over 300 employers hand out resumes 1. Interviews same or next day v. Could forward resumes on to legal department
9. Augusto: Are 1Ls restricted from attending this bc of ABA regulations? 10. Nicole: I don t think that it would be a problem 11. Topher: Check on that pretty sure that 1Ls cannot distribute 12. Mike: Would it be helpful for Nicole/SBA to send out an email instead of career services? 13. Nicole: Yes, I plan on doing that. E. Treasurer s Report 1. Some of the things we didn t fund: i. We are prohibited from funding multiple general body meetings; only 1 per semester is funded ii. Guidelines restricted committee from funding things iii. Duplicated events 1. 2 orgs put on an outlining workshop so neither were funded so they can try to collaborate on the project iv. Food and drinks for general body meetings: 1. $2 per person for food, $.50 per person per drink v. 2 proposals from organizations has been addressed 2. So far requested $62,602.31 3. Allocated: $33,202.31 4. Additional requests will be coming through all semester 5. Kenny: Motion to approve the budget as submitted by budget committee 6. Rowan: Second 7. Discussion: i. Valerie: One other reason for non-funding: 1. Not enough specificity 2. Come back with more concrete numbers then budget committee would be more than happy to take another look (if less than $500) 3. If there wasn t a month listed for item, then it also was not funded ii. Kenny: Student leaders should have received explanation as to why things weren t funded iii. Eddie: WorkLaw Society submitted $290 budget - $0 was allocated 1. Wanted binding costs for pamphlets for students 2. Apparently someone thought they could get things bound for free iv. Rowan: I ve done binding before and it was free, but if that is the case, we will look at it again v. Eddie: the request also includes printing costs 1. We will be happy to submit another request vi. Kenny: Just make sure it s broken down, and we will reconsider it vii. Michael: It isn t broken down on the invoice they gave us
viii. Kenny: We will check with the source to see if free binding is available 1. If they aren t, then we will reconsider your submission ix. Adrienne: Email inbox was full 1. Can I get a new email of budget? x. Kenny: Kelly H. will send you a copy of the budget xi. Stanford: In the past, how were general body meetings funded? xii. Kenny: The same as last year one per semester xiii. Kelly M.: Nothing is funded for either PILF auction why? xiv. Kenny: Specificity problem will be funded xv. Augusto: They told us they will resubmit xvi. Ian: Can I get a copy of the budget? xvii. Topher: It was attached to the agenda xviii. Rowan: Zero funded if they were speaker related 1. Go to Speaker s Trust first, then come to us after xix. Kenny: Concurred with what Rowan said xx. Ashton: With telling organizations to come back and re-request, has the budget committee taken into account that the clubs are going to come back? xxi. Kenny: Yes, we have definitely taken that into consideration xxii. Mike: Do you know roughly how much was allocated for each semester? xxiii. Topher: 36 events for September 1. Will probably have recaptured funds 2. October - 24 events 3. November - 23 4. December - 9 5. January - 8 6. Feb - 13 7. March - 15 8. April - 10 9. May - 4 xxiv. Valerie: Many orgs will resubmit additionally for next semester later on 1. Do expect recaptured funds xxv. Kimberly: Should I talk to Kenny about Salvation Army things and then resubmit after? 1. Our general body meeting and BBBS meeting is coming up next week 2. While I appreciate your formula, I don t know if it will cover the costs for both campuses 3. I m expecting larger numbers than what I had last year bc it is during the day 4. $50 for pizzas and sodas is not very much xxvi. Topher: Budget committee cannot allocate funds as gifts or contributions to charities
1. The board can do that 2. Encourage a voting member to make a motion to that effect xxvii. Kenny: That formula is what we used for everyone regardless of one campus or two xxviii. Valerie: Motion to make friendly amendment to approve funds for the November Salvation Army Soup Kitchen Event ($250) xxix. Kimberly: Call Salvation Army ahead of time to see expected numbers 1. I cannot give exactly itemized costs bc I don t know what type of meal we are going to serve 2. Miscalculation last year bc we wouldn t have had enough food for the people we expected if they all showed up xxx. Rowan: Are you expecting any donations from any grocery stores? xxxi. Kimberly: Giant can only give a limited amount of funds 1. Not sure if it would be worth time and effort xxxii. Adam: Why do we need to reduce it from $250? xxxiii. Kenny: Requests are only supposed to cover fall semester 1. All the money left over at the end of the year will just dissolve 2. This is only for this semester however xxxiv. Rowan: Many people will request more than what they need 1. We need to stay within the guidelines xxxv. Adam: How much over did you go last year? xxxvi. Kimberly: We went over about $10 1. This year, however, food prices have gone up 2. We leave everything we prepare for a later dinner xxxvii. Jon L.: Motion to extend time for 10 minutes xxxviii. Stanford: Second xxxix. Nathan: Amend to 3 minutes xl. Jon L.: Accepts amendment xli. Motion passes with no opposition (to time extension) time extended xlii. Stanford: Don t we recapture money once we serve everyone? xliii. Kenny: This is going to be for food that will all be cooked, so it won t be recaptured xliv. Topher: We are in discussion of Valerie s amendment to approve Salvation Army for $250 xlv. Valerie: Allocate for both events if there seems to be a lot left over, then we can consider that in the second semester xlvi. Rowan: Fund just this semester s xlvii. Ronnie: I m the UP rep for STAFF 1. If we just have something to work with for the fall, that would be great
VI. xlviii. Jon L: Amend motion to approve funding for fall event for Project STAFF for $250 and only that event xlix. Kent: second l. Valerie: Accepted the amendment li. Kelly M.: We aren t giving them cash up front 1. They are funding it and we are reimbursing them with their receipts lii. Ashton: I m a little uneasy liii. Topher: Time is expired liv. Topher: Kenny do you accept the amendment proposed by Valerie? lv. Kenny: I accept the amendment 1. Accept the budget as proposed by the budget committee with Valerie s amendment lvi. Ashton: Point of information would we not have to actually vote on the amendment before Kenny accepts it? lvii. Jon: Yes lviii. Vote on amendment by whole body: 1. Motion passes without objection (to accept amendment) lix. Vote on Kenny s motion: 1. Motion passes without objection!!!! lx. Topher: Thank you for all your hard work, especially from the budget committee. Adjourn Kelly M.: Motion to adjourn Kenny: Second Motion passes without objection