BRADFORD WOODS BOROUGH COUNCIL REGULAR MEETING January 14, 2018 APPROVED The Bradford Woods Borough Council meeting was called to order at 7:00 p.m. by President Charles Coltharp. There were 2 people present in the audience. The Officials in attendance were:, Council President, Vice President, Council Member, Council Member, Council Member, Council Member, Council Member Douglas Marsico, Mayor The Official(s) absent were: Kate Diersen, Solicitor Natalie Thiess, Borough Manager CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call ANNOUNCEMENT OF EXECUTIVE SESSION 1. President announced there was an executive session January 7, 2019 at 7 pm to discuss personnel matters. REORGANIZATION - CONTRACTS, EMPLOYEES AND APPOINTMENTS 1. Appointment of Solicitor A motion was made by, seconded by Thomas Kosmala and carried to appoint Goehring Rutter & Boehm, LLC. 2. Appointment of Engineer A motion was made by, seconded by Victoria Pongrace and carried to appoint Lennon Smith Souleret Engineering, Inc. 3. Appointment of Manager A motion was made by, seconded by Victoria Pongrace and carried to appoint Natalie Thiess 4. Appointment of Road Crew Primary and Assistant A motion was made by, seconded by and carried to appoint Gregory Jake Turner as primary road crew and Reece Brock as assistant road crew. 5. Appointment of Zoning and Code Enforcement Officer A motion was made by Victoria Pongrace, seconded by and carried to appoint Albert Kohan. 6. Appointment of Delinquent Real Estate Tax Collector made a motion to appoint Goehring Rutter & Boehm, seconded by and carried to appoint Goehring Rutter & Boehm, LLC. 7. Appointment of Borough Depository A motion was made by, seconded by and carried to appoint WesBanco and PLGIT. 1
8. Appointment of Newspaper of Record A motion was made by, seconded by and carried to appoint the Pittsburgh Post-Gazette. 9. Setting of regular meeting day and time A motion was made by, seconded by and carried to set the regular meetings to be on the second Monday of each month (with exception of Tuesday November 12, 2019 for Veteran s Day) at 7:00p.m. 10. Resolution 1 of 201 9 Reappointment of Case Sabatini as the Borough Auditor for the financial records of 2018. A motion was made by, seconded by and carried to reappoint Case Sabatini as Auditor. 11. Resolution 2 o f 2019- Reappointment of Emergency Management Coordinator. A motion was made by, seconded by and carried to reappoint Vince Cannella commencing January 1, 2019 until December 31, 2019. 12. Resolution 3 of 2019 Appointment to the Vacancy Board. A motion was made by Victoria Pongrace, seconded by and carried to appoint Dan Dimond to the Vacancy Board commencing January 1, 2019 until December 31, 2019. 13. Resolution 4 of 2019 Appointment to the Environmental and Parks Advisory Council. A motion was made by, seconded by and carried to appoint Mike Quigney to EPAC commencing January 1, 2019 until December 31, 2021. COUNCIL ASSIGNMENTS OF COMMITTEES President stated the following committee assignments: Public Safety Personnel Roads Finance Environment Planning/Zoning COG/PR ( abstained voting for assignment). MINUTES 1. Mr. Coltharp called for a motion to approve meeting minutes from the regular Council Meeting held on December 10, 2018. motioned to approve the meeting minutes. David Baldonieri seconded. Motion to pass the December 10, 2018 minutes. PUBLIC COMMENTS REGARDING AGENDA MAYOR S REPORT 2
MANAGER S REPORT Borough Manager Natalie Thiess reported on the following: 1. Ms. Thiess called for an appointment of Allegheny County Borough s Association. David Baldonieri made a motion to appoint as delegate and as the alternate. seconded, motion carries. 2. Ms. Thiess discussed the potential recycling changes. Ms. Thiess informed Council that no letter has been received from Waste Management requesting a contract change from all municipalities in the contract. Ms. Thiess reviewed the recycling changes: plastics #3-7 and glass may not longer be collected. Ms. Thiess reviewed educational material pertaining to the reasons behind the changes in recycling, including China changing contamination limits, model changes, and import changes. Ms. Thiess also reviewed the economic model, as well as carbon footprints pertaining to certain recycling materials. Mr. Kosmala asked about deposits when returning recyclable materials (i.e. five cents per glass bottle). Ms. Thiess stated that it is a good incentive, but would have to be imposed at the state legislative level. Mr. Rhule asked what is currently being done with the material. Ms. Thiess stated if the hauler does not have another buyer, it is going in the landfill. Mr. Rhule asked who will be educating the public. Ms. Thiess stated Waste Management is responsible. Mr. Hipwell asked when the current contract is up. Ms. Thiess stated it was signed in 2018 for a 4-year contract with an option year 5. Discussion regarding plastic bags in the recycling system took place. Ms. Thiess stated the intentions of the information is for education to prepare for a potential contract change. 3. Ms. Thiess reviewed the December 2018 Public Works Report. Report on issues with the salter. Discussion ensued regarding equipment. Discussion ensued regarding trees down in Lake Loop and dumped leaves on the trail. Discussion regarding tree work at the Reserve. MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) 1. Ms. Thiess reviewed the DEP inspection report for the previous 5-year NPDES permit cycle. 2. Ms. Thiess reported a complaint regarding an illicit discharge from 224 Bradford (a broken sewer lateral). Ms. Thiess explained the procedure behind the report and potential reason behind the damaged lateral. Allegheny County Health Department was contacted and the resident will be ordered to remedy the issue. 3. Ms. Thiess introduced the PRP (Pollutant Reduction Plan) cost effect on the budget. Mr. Baldonieri discussed the PRP cost coming out of the roads budget and the need to start discussion on the negative effect for the roads program. Discussion ensued regarding the budget situation and the MS4 permit/road costs. The reserves schedule was reviewed and discussed regarding a potential tax increase for 2020. SOLICITOR S REPORT 1. Solicitor Kate Diersen discussed typical role call voting procedures for councils. COMMITTEE REPORTS FINANCE 1. Councilmember discussed the December check register. Mr. Hipwell reported there were 16 checks, 4 paychecks, and 5 electronic payments. Mr. Hipwell reported the largest checks included $11,851 for worker s compensation, $6,284 for last library payment, $3,579 to Bradford Woods Fire Company for rent and contribution, and $3,000 for stormwater update. Ms. Thiess stated there will be $2,000 coming from the County for the stormwater grant that was received. 3
made a motion to pay and ratify payments for December 2018. Seconded by Kevin Rhule. 2. Mr. Hipwell introduced the pre-ratified check list before Council for approval. Motion was made by Mr. Hipwell to pre-ratify bills for February. Motion was seconded by Ms. Pongrace. 3. Mr. Hipwell reported the December revenue and expense report. Mr. Hipwell reported the total revenue is $38,658 and total expense is $36,184 and a balance of $362,762. Discussion ensued regarding gas mileage reimbursement. SAFETY 1. Vice President reported the December police report as follows: 19 calls; 5 traffic warnings; 8 citations. Year to date: 236 calls; 68 traffic warnings; 62 citations. 2. Ms. Thiess reported resident Mike Shema s (869 Oak Road) request to relay information to Council. Mr. Shema suggested a traffic engineer to review Borough roads. It was decided to hold off on the action due to the Borough s limits. Ms. Hinston reported a traffic calming technique she saw in another municipality. Discussion ensued regarding school bus stop and speeding issues. FIRE 1. Fire Chief Vince Cannella reported 1 call (46 Y-T-D): Woodland s false alarm. Discussion ensued regarding Woodland calls. 2. Mr. Cannella requested to table to Emergency Operations Manual approval until he completes a complete edit on the document. made a motion to table EOM, seconded by, motion carries to table the EOM approval. ROADS PLANNING AND ZONING 1. Planning Commission plans to meet first Monday in February. 4
2. Oak Grove vacant parcel is seeking a variance from the Zoning Hearing Board for a variance for district regulations of minimum mean lot width and minimum lot areas of a buildable R-1 Single Family lot. 3. Permits a. 507 Buttermilk and 865 Oak for fence permitting. PERSONNEL 1. reported the personnel review. COMMUNICATION /OUTREACH/ NORTH HILLS COG / PUBLIC RELATIONS / NORTHLAND LIBRARY ENVIRONMENT OLD BUSINESS 1. Ms. Thiess updated Council on information gathered regarding the Allegheny County Citizen Review Board. Discussion ensued regarding the ACCRB. 2. Ms. Hinston asked about the sign ordinance review. It was determined to leave it as is and not to enforce the unenforceable aspects of the ordinance. NEW BUSINESS ACKNOWLEDGEMENTS ADJOURN Motion to adjourn the public meeting at 8:25 P.M. by, seconded by, motion carried. Respectfully Submitted, Natalie Thiess, Borough Manager Date 5