Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, May 7, 2002 at 7:00 P.M. local time in Pittsford Town Hall. PRESENT: Supervisor Carpenter; Councilpersons Zutes, Marini, Higgins, Green; Town Attorney Lusk; Staff persons Bryson, Duane, Elliott, Chuhta. ABSENT: None ATTENDANCE: 32 Pledge of Allegiance LIBRARY COMMITTEE ADVISORY GROUP PRESENTATION Eileen Hauser, Chairperson of the Pittsford Community Library Citizen Advisory Group presented the Committee s Final Report to the Town Board. The report described the comprehensive work of the Citizen Advisory Group and the Steering Committee. The report also included a history of the Pittsford Community Library, and detailed the forecasted Needs Assessment. It also included the process and methodology used by the Steering Committee to balance the library needs with a careful analysis of costs to arrive at the following three recommendations: The first option, Option D, is to raze the existing buildings and build a new 29,410 square foot building on the existing and adjoining State Street property and to provide surface parking. Estimated cost: $7,600,000.00 (See Attachment A.) The second option, Option E, is to raze the existing buildings and build a new 29,410 square foot building on the existing and adjoining State Street property and includes a parking garage under the facility. Estimated cost: $10,500,000.00 (See Attachment B.) The third option, Option K, is to acquire the Veconi property on the north side of the canal and construct a 29,410 square foot library. Estimated cost: $6,900,000.00 (See Attachment C.) The Citizen Advisory Group also recommended that the community participate in further analysis of these options to identify the one best option. (It should be noted that Councilman Marini joined the meeting during the presentation of the Library Committee s Report.) The following persons asked questions and made comments on the report: Jeff Mason, 68 State Street Debra Martin Gary Light Jeanne Gray Jim Cronin of the Pittsford Village Business Association Dick Kievit, 17 Founders Green Neil Richards, 51 Cullens Run Supervisor Carpenter and the Town Board members thanked and commended the Committee for their hard work on this difficult community issue. Supervisor Carpenter noted that this is the first step regarding the Library facility issue and that a great deal of work remains before a referendum may be brought to the community for approval. He also noted that School District issues are the most important items that the community faces and those issues need to be resolved before the Town proceeds with their facility plans. He further indicated that he and the Town Board fully supports the School District in their efforts. After a five-minute recess, the meeting resumed at 7:42 P.M. SUPERVISOR S COMMENTS The Supervisor noted that there are several Boy Scout and Girl Scout award banquets in the near future, and asked Town Board members to help him make commendation presentations.
The Supervisor announced that there is be a meeting to update the community on the status of Pittsford Community Forum issues. The meeting will be held on May 16 th at 7:00 P.M. in Pittsford-Mendon High School Lecture Hall #2. MINUTES OF APRIL 16, 2002 APPROVED A resolution was offered by Zutes, seconded by Marini, RESOLVED, that the minutes of April 16, 2002 meeting are approved as written. ROLL CALL: Ayes, Zutes, Marini, Higgins, Carpenter. Abstain, Green. Nays, none. Declared carried. PITTSFORD LITTLE LEAGUE VENDING PERMIT APPROVED A resolution was offered by Marini, seconded by Green, RESOLVED, that the Supervisor is authorized to issue a vending permit to Pittsford Little League allowing them to sell soda and candy and to have a vendor sell hot dogs and snacks during Little League games at the Habecker Fields on East Street. It is FURTHER RESOLVED that this permit shall require no permit fee as this is considered to be a fund-raiser for a not-for-profit group and that the permit shall be valid through November, 2002. BID OPENING DATE SET: BROADCAST MULTIMEDIA SOFTWARE/HARDWARE SYSTEM AND SERVICE PACKAGE A resolution was offered by Marini, seconded by Higgins, RESOLVED that a bid opening date is set for Wednesday, May 28, 2002 at 10:00 A.M. local time in the Parks and Recreation Department Office to open bids for a Broadcast Multimedia Software/Hardware System and Service Package. PURCHASE OF VECONI PROPERTY AUTHORIZED A resolution was offered by Carpenter, seconded by Zutes, RESOLVED, that the Supervisor is authorized to expend up to Four Hundred Fifty Thousand Dollars ($450,000.00) to fulfill the Town s obligation under the purchase option contract and corresponding addendum dated December 18, 2001 for the purchase of the Veconi parcel for future community use. It is FURTHER RESOLVED that the source of these funds will be appropriated fund balance from the Whole Town General Fund and that the Director of Finance is authorized to make the appropriate budget entries for this transaction. SURPLUS/JUNK EQUIPMENT REMOVED FROM TOWN INVENTORY A resolution was offered by Green, seconded by Marini, RESOLVED, that fixed asset number 11166, a 1991 Chevy S10 Pick Up Truck, and fixed asset number 13761, a Sharp Fax Machine, are declared surplus/junk and are removed from the town s inventory. PUBLIC HEARING SET: SETTLERS GREEN SUBDIVISION PARK DISTRICT A resolution was offered by Marini, seconded by Carpenter, RESOLVED that a public hearing is set for Tuesday, June 4, 2002 at 7:00 P.M. local time to consider the approval of the Settlers Green Subdivision Park District. ARAZY ERIE HOTS VENDING PERMIT APPROVED A resolution was offered by Zutes, seconded by Marini, RESOLVED, that the Town Board authorizes the Supervisor to sign a vending permit agreement with Scott Arazy allowing Arazy s Erie Hots to vend at the Port of Pittsford Park on weekdays and during Town concerts on Friday nights. It is FURTHER RESOLVED that vending permit fees shall be charged at a rate of $10.00 per day per permit and will be subject to monthly review and potential adjustment by the Town Supervisor. CONTRACT WITH BURGUNDY BASIN INN AUTHORIZED A resolution was offered by Higgins, seconded by Green,
RESOLVED, that the Supervisor is authorized to sign a contract with the Burgundy Basin Inn for use of their facility on May 8, 2002. CONTRACT WITH DANNY B. PRODUCTIONS APPROVED A resolution was offered by Zutes, seconded by Green, RESOLVED, that the Town Board authorizes the Supervisor to sign a contract with Danny B. Productions for equipment and service for the ceremony at the Pittsford Cemetery following the Memorial Day Parade on May 27, 2002 in the amount of $500.00. CONTRACT WITH ROCHESTER GAS AND ELECTRIC CORPORATION APPROVED A resolution was offered by Carpenter, seconded by Marini, RESOLVED, that the Town Board authorizes the Supervisor to sign, on behalf of the Town of Pittsford, at License Agreement with Rochester Gas and Electric Corporation for use of the RG&E s property #1106 (the former New York Central Railroad right-of-way) as per Attachment D. SEMINAR ATTENDANCE AUTHORIZED A resolution was offered by Marini, seconded by Higgins, RESOLVED, that the following employees are authorized for seminar attendance: Town Attorney Jared Lusk to the Monroe County Bar Center for Education, Residential Real Estate Transaction Fundamentals program on May 10, 2002 in Rochester. Environmental Board members Robert Gruber and Harmon Strong and Zoning Board Chairman Ed Starowicz to the Genesee Finger Lakes Regional Planning Conference Spring Local Government Workshop in Mt. Morris on May 10, 2002. Information Services employee Joy Brown to the Netware 6 Workshop in Rochester on April 30, 2002. As there was no further business, the Supervisor adjourned the meeting at 8:00 P.M. Respectfully submitted, Patricia E. Chuhta Town Clerk
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