MINUTES LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS THURSDAY, JUNE 28, 2018 Attendees: Charlie Rohrer, Christopher Straub, Craig Hummer, Grant Keener, Harvey Miller, Jenna Geesey, John Smucker, Joyce Stephens, Leonard Szpara, Millard Eppig, Melissa Readman, Patrick Mitchell, Richard Brenner, Steven Risk Absent: Judy Beiler, James Byrnes Also Present: Mike Leichliter- Superintendent of Record, Keith Yohn- Assistant Executive Director, Kim Seldomridge- Interim Business Manager, Stephanie Nallo- Recording Secretary, Amanda Allison, Mike DelPriore, Kim Hatch, Vance Miller, Deb Woodcock, Rob Guillory, Dave Smith, and Mike Moeller. Josie Campbell at 7:10 p.m. Mr. Straub called the meeting to order at 7:05 PM Mr. Straub announced that an Executive Session had been held immediately prior to the regularly scheduled meeting to discuss personnel. ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA JOC members voted to approve the current agenda as presented. Mr. Eppig motioned and Mr. Risk seconded to approve the agenda as presented. All members present voted in favor. PUBLIC PARTICIPATION Mr. Straub asked the audience if there were any public comments. There were none. SUPERINTENDENT S REPORT There was no meeting held. Dr. Leichliter thanked Dr. Hudacs for his work this year, and asked to take a moment to thank him for his role in moving the organization forward and set the stage for the next leader. Dr. Leichliter
will thank him on behalf of the JOC for his work. He also thanked Mr. Yohn, who is sitting in on his last meeting as reporting on behalf of the director position. DIRECTOR S REPORT Minutes of the May 24, 2018 Board Meeting, Finance Committee Minutes, Planning and Development Committee Minutes, Building and Property Committee Minutes Local, State, and Federal Projects Mr. Yohn provided the committee with updates. All changes from the previous meeting are reflected in red. Revised 2018-19 School Calendar- This change correctly reflects the in-service date for hosting SkillsUSA in February. This will not make any changes to student schedules. Mrs. Geesey requested change be reflected in student days at the bottom. Resolution to allow Dr. Stuart Savin to electronically sign contracts with PDE. Mr. Yohn thanked Tom Fluke from Penn Manor for his help in working towards a solution to the HVAC system concerns at Willow Street. He also thanked Ken Johnson from Conestoga Valley for his work to assist with paving projects. Letters will be sent to both. Mr. Yohn reported that the first and second cohort of 14 Veterinary Technicians have graduated with accreditation. In addition, twelve Welding students and eight Auto Technology students also graduated. Graduation was held at the Willow Street Lion s Club. Mr Yohn shared that he is proud of the adult students who graduated from our programs. Mr. Rohrer asked how many students graduated with jobs. Mr. Yohn will check with program managers and contact the JOC with that information Mr. Smucker motioned and Mr. Rohrer seconded to approve the Director s report as presented. All members present voted in favor. COMMITTEE REPORTS PERSONNEL COMMITTEE Chair James Byrnes Members Patrick Mitchell, Harvey Miller, Judy Beiler, Leonard Szpara Administrators Keith Yohn
All hourly employee appointments are on a 90 working day probation period beginning on individual effective dates. Positions in bold are newly created positions. Mr. Mitchell presented the Personnel Committee report. He reviewed the resignations, appointments, additional assignment, mentors, contract and permission to hire requests as listed.he noted that we are still looking for a plumbing instructor and accepting resumes. He also reviewed the 2018/19 increases with the members. Resignations Sherri Eberly- PT Cafeteria Worker- BT,. Hire date 11/28/2017. Resignation effective date 06/06/2018. Stephanie DiCola- PT Cafeteria Worker-MJ. Hire date 10/25/2017. Resignation effective date 06/06/2018. Kirk Schlotzhauer- FT Director of Higher & Continuing Education. Hire date 6/28/2012. Resignation effective date 6/30/2018. Jill Morrison- PT CDL Administrative Assistant-Chambersburg. Hire date 8/29/2016. Resignation effective date 8/31/2018. Appointments Secondary Ed Douglas Stevens, Resume- FT Intro to Manufacturing Instructor- MJ. Salary of $52,127 (Step A7) with benefits. Effective date 08/21/2018 Daniel Harsh, Resume- FT Intro to Manufacturing Instructor- BT. Salary of $49,704 (Step A3) with benefits. Effective date 08/21/2018 Shane Pfieffer, Resume FT Cabinetmaking and Wood Technology Instructor- BT. Salary of $$51,521.00 (Step A6). Effective date 8/21/2018. Maria Cummings Miller, Resume- FT Interactive Media & Web Design Instructor. Salary of $53,944 (Step A10) with benefits. Effective date 08/21/2018 Curriculum rate of $35.80 up to 30 hours weekly, effective 7/1/2018-8/21/2018. Adult Ed Dawn Pearce- PT Practical Nursing Instructor. Hourly rate of $35.95 with no benefits. Effective date 06/01/2018 Linda Huyard- PT Practical Nursing Instructor. Hourly rate of $35.95 with no benefits. Effective date 06/08/2018 Jeffrey Millirow- PT Adult Ed Welding Instructor. Hourly rate of $25.00 with no benefits. Effective date 06/13/2018
Tina Kirsten- PT Medical Assistant Aide- WS. Hourly rate of $16.50 with no benefits. Effective date 08/21/2018 Support Staff Kaleta Summers- FT Food Services Specialist- all campuses. Hourly rate of $17.20 with benefits. Effective date 06/11/2018. Brooke Sauder- PT Cafeteria help- all campuses for summer. Hourly rate of $9 with no benefits. Effective date 6/28/2018. Marian Mercado- FT Administrative Assistant (Driver s License Center). Hourly rate of $13.00 with benefits. Effective date 5/24/2018 (hourly rate is amended from May agenda to reflect the correct wage) Jamie Armer- PT Front Desk Receptionist- WS. Hourly rate of $11.00 with no benefits. Effective date 08/22/2017. Additional Assignment Craig Turnbaugh Complete excavating work at the second lot for the house project this summer, if needed. Skilled hourly labor rate of $26.00. Effective date 6/28/2018 Permission for Mentor Approval Sam Betancourt- Mentor for Carl Warden Dave Ecenrode- Mentor for Brian Myers Contracted Services Professional Coaching/Mentoring Agreement, Martin J. Hudacs Consulting LLC Bus Contractors and Driver List 2017-18, Summary Final approval of 2017-18 Bus Transportation Schedule Permission to Hire PT Cafeteria Workers Adult Ed Director of Higher & Continuing Education- annual salary range of $75,000-$95,000 with benefits. Business Manager- annual salary range of $95,000-$112,000 with benefits Permission to Hire in absence of a July Meeting 2018/19 Increases : Administrative Group, Support Staff 2018/19 Supplemental Personnel Listings & Rates: LPN Instructor, Special Projects and Grant Staff, Postsecondary Instructor, CDL Instructor
Mr. Keener questioned the wages of cafeteria workers. Mrs. Allison explained reasoning behind the current wage offered and that there has been difficulty even having people apply before knowing the wages. The wage offered does not seem to be a deterrent in finding applicants. Mr. Mitchell motioned and Mr. Risk seconded to approve the Personnel items as presented. All members present voted in favor. FINANCE COMMITTEE Chair Christopher Straub Members Richard Brenner, Craig Hummer, Grant Keener Administrators Kim Seldomridge, Keith Yohn Mr. Straub presented the Finance Committee report. He asked if any members had questions on the provided reports. There were none. He reminded the members of the May payment holiday for health care, which will be returned to the districts. With the added position, the cafeteria profits may fall but it should address some cafeteria needs. Financial Reports Treasurer s Report General Fund Line Item Report Bill Payment Listing, Bill Payment Summary Internal Service Funds Report Health Cafeteria Report Permission to Purchase Final Equipment Grant List 2017/18 2017/18 Donation List PDE Child and Adult Care Food Program (CACFP) Required Form Updates (Due 8/2/2018) Child Nutrition Plan (CNP) Single Agreement CACFP Acknowledgment of Unannounced Monitoring Visits CACFP Non-Pricing Policy Statement PEARS User Authorization Forms Michelle Dombach Food Service Director Amanda Allison Accountant Judy Rusnock Center Director (Bright Horizons)
Karen Tomasura CACFP Administrator (Bright Horizons) 2018-19 Rental Rates - Mr. Straub explained the rental rates increase, which have not been raised for quite some time. Worley & Obetz- Diesel contract- Mr. Straub reviewed the change from Worley & Obetz to Rhoades. Mr. Keener asked if we had any prepaid funds held by Worley & Obetz. Mr. Seldomridge explained that we did not, but on advice of the solicitor, we will be holding funds until the finalization of the bankruptcy. NRG Service Contract, Schedules, Optional Coverage Mr. Risk provided additional information on the NRG agreement. Corrective measures will come out of the previously approved funds. Insurance Program updates for 2018/19, Property & Casualty Program, Full Property & Casualty Insurance Consortium Report, Voluntary Life Insurance, Group Life Insurance Approve 2018/19 Investment Plan and Depositories-Mr. Risk asked if this was just a continued of past investments. Mr. Seldomridge explained that they would be looking to generate additional income in the future. JOC representative for Audit- Mr. Straub volunteered to serve in this role in the fall. Permission to pay July 2018 Expenses Due to Absence of July JOC Meeting- Mr. Seldomridge requested the board s permission to pay expenses through August 2018. Approve Budget Transfers - Permission to make additional budget transfers to close 2017-18. Mr. Seldomridge asked permission to make budget transfers as indicated. Mr. Straub motioned and Mr. Smucker seconded to approve the Finance Committee items presented. All members present voted in favor. BUILDING AND PROPERTY COMMITTEE Chair Steve Risk Members Charlie Rohrer, John Smucker Administrator Jim Brunken, David Smith, Michael DelPriore, Josie Campbell, Vance Miller Mr. Risk presented the Building and Property Committee report.
Action Item Retaining Wall, HSC- The rear of the HSC has a large rock retaining wall. Went out for proposals for repair, both bids came back with different scopes. Recommendation to award Richard T Wimer, not to exceed $13,000. Paving at Brownstown, BT Back parking lot paving, MJ No one attended the pre-bid, with no companies available to complete this summer. To be re-bid in February for summer 2019 completion. Updates HVAC, WS Purchase order entered for repairs from previously approved $80,000. Spotted Lanternfly spraying, WS Mostly on north & west tree line. USDA also has identified infestation in the south end of HSC tree line. USDA will follow up with treatment. House project, MJ- Columns will need to be redone. Mr. Turnbaugh, previously approved in personnel, will be working over the summer for excavation not able to be completed prior to the end of the school year due to the wet weather. Damn project, The state has sent a plan received this week dated December of 2017. Bike Path- Extension of the bike path from houses down to Manheim Street has been completed. Ribbon cutting was held today. Adult Welding created the gate, which was installed by the Mount Joy Carpentry class.. Tiny Houses- We will continue to try to sell the Browntown home. Two tiny houses have been started at Willow Street and Mount Joy and are in partial completion. Recommendation to hold construction and not complete them at this time. Mr. Risk motioned and Mr. Keener seconded to approve the Building and Property Committee items presented. All members present voted in favor. PLANNING AND DEVELOPMENT COMMITTEE Chair Millard Eppig Members Melissa Readman, Jenna Geesey, Joyce Stephens Administrator Michael Moeller, Kirk Schlotzhauer Mr. Eppig presented the Planning & Development Committee report.
Action Item Approval to eliminate Policy 138-Tabled for solicitor advice PSBA Policy Review Service Contract Non commercial drivers ed-refund policy- No shows will no longer receive refunds of deposits. Canvas-Institutional Account Mentor training and New Teacher- Will extend from 1 to 3 year program. Mentors will now receive training. 2018-19 Comprehensive Advertising & Marketing Plan Will run from July -December 2018. Mr. Eppig reviewed the plan with the members. Mr. Rohrer asked if we are continuing marketing with the Barnstormers. We are no longer in the same agreement as before, but are continuing in a lesser degree. Mr. Risk asked if this current marketing group has been with us for a while. He stated that it feels like a consistent plan has not been created, but rather a new plan each year. Mrs. Hatch explained that we had completed the RFP process and started with Quantum Dynamics in February, with a contract through June of 2019. LCCTC s goal is to work in tandem with Quantum Dynamics, with the implementation done by the CTC. Much of the same marketing will continue. Mr. Rohrer asked where most of our inquiries come from. Word of mouth is still our highest how did you hear about us answer. Mr Risk asked if radio is still working for CDL. Mr. Miller explained that the radio is still working. Our new marketing firm is recommending placards inside the buses that we have previously advertised on. There was discussion on the problem of not having bus friendly campuses. Updates Interactive Media- BT Introduction to Manufacturing- MJ Post Secondary Enrollments Mr. Eppig motioned and Mr. Smucker seconded to approve the Planning and Development Committee items presented, with the tabling of the elimination of Policy 132 pending solicitor advice. All members present voted in favor. Field Trips (Informational) Date Place Program/Campus
10/10/2018 Landmark Homes-Home Towne Square Arch/CAD & CC/BT 10/19/2018 Bureau of Engraving & Printing and the Newseum- Washington DC Visual Cluster, Digital Design, Commercial Art/BT 10/19/2018 Spooky Nook Sports Complex SkillsUSA/MJ & BT 11/2/2018 Weaver Precast Arch/CAD/BT 11/7-9/2018 Central Region Leadership Conference SkillsUSA/MJ & BT 12/7/2018 NYC-Freedom Tower Arch/CAD/BT 5/10/2019 Architectural Testing Inc. Arch/CAD & CC/BT OLD BUSINESS There was no old business. NEW BUSINESS Mr. Rohrer asked we had received any results from the SkillsUSA competition. Mrs. Hatch explained that we have not received results at this time. The awards ceremony will be held tomorrow night.results will be shared on social media. OPEN JOC DISCUSSION Mr. Straub opened the floor for JOC member comments. There were none. ADJOURN Mr. Straub called for adjournment at 7:57 PM. Mr. Risk motioned and Mr. Eppig seconded to adjourn the meeting. All members present voted in favor. Melissa Readman, Secretary 6/28/2018