D 1 CITY OF BEVERLY HILLS Council Chamber 455 North Rexford Drive Beverly Hills, CA 90210 MINUTES CITY COUNCIL ADJOURNED REGULAR MEETING 7:00 p.m. The City Council Adjourned Regular Meeting was called to order by Vice Mayor Mirisch in the Council Chamber at 7:07pm. PLEDGE OF ALLEGIANCE led by Ramin Zar A. ROLL CALL Present: Councilmember Wunderlich, Councilmember Friedman, Councilmember Bosse, and Vice Mayor Mirisch Absent: Mayor Gold Vice Mayor Mirisch announced the passing of Mayor Gold s father. He read a tribute written by Mayor Gold to his father, and held a moment of silence in honor of Mr. Herbert Gold. B. PRESENTATIONS 1. PRESENTATION to Councilmember Lili Bosse, from a representative for LA County Supervisor Sheila Kuehl, in honor of her recently completed term as Mayor Vice Mayor Mirisch, along with the Councilmembers present, welcomed District Director of the West/Metro Los Angeles Stephanie Cohen from Los Angeles County Supervisor Sheila Kuehl s office who presented a scroll to Councilmember Bosse in honor of her recently completed term as Mayor of the City of Beverly Hills. 2. RECOGNITION of the Members of the 2017-2018 Teen Advisory Committee for their Involvement and Activities offered to the Teen Community Vice Mayor Mirisch, along with the Councilmembers present, presented certificates to 14 members of the Teen Advisory Committee (TAC) recognizing their exceptional service to the City of Beverly Hills teen community.
Page 2 of 10 3. TEXT BH Text messages on any City-related topic may be sent to 310-596-4265, City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer. Councilmember Wunderlich announced that text messages on any City-related topic may be sent to (310) 596-4265. C. ORAL COMMUNICATIONS 1. TELEPHONE CALL-IN (310.285.1020) (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening s agenda. The City Council/Parking Authority will take up to three telephone calls per meeting. Comments on the evening s agenda must be made in person as the item comes before the City Council/Parking Authority.) None 2. AUDIENCE COMMENTS. Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time. However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting. If you wish to address the City Council/Parking Authority at this time, please complete a speaker s card and give it to the City Clerk prior to the commencement of the meeting. Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well. 1. Stacey Waesco 2. David Gingold 3. Vera Markowitz 4. Nooshin Meshkaty 3. REPORT FROM THE CITY MANAGER * Update on Beverly Gardens Park Construction - Nancy Hunt-Coffey, Director of Community Services and Mandana Motahari, City Architect Director of Community Services Nancy Hunt-Coffey provided a PowerPoint presentation and update on the Beverly Gardens Park Phase 3 construction, noting the timeline for completion of the project. * Community Emergency Preparedness - Meena Janmohamed, Management Analyst Management Analyst Meena Janmohamed provided a PowerPoint presentation and oral report on community emergency preparedness in the City. She reviewed points on how to prepare, signing up for notifications, what to do during emergency, where to get information, where to go and important information on the City s webpage.
Page 3 of 10 4. CITY COUNCILMEMBER AND COMMITTEE REPORTS Councilmember Bosse announced that today is Victoria Talbot and George Chavez s birthday. Everyone joined the City Council in singing Happy Birthday to them. Vice Mayor Mirisch reported that he was in Sacramento last week to testify before the Transportation and Housing Committee again SB827, and noted that this Senate Bill did not make it out of the Committee. D. CITY COUNCIL CONSENT CALENDAR FISCAL IMPACT REPORT MOVED by Councilmember Friedman, seconded by Councilmember Wunderlich, to remove Item D-12 for discussion and separate vote, approve the remaining items on the City Council consent calendar, and direct that the appropriate accounts be charged on Items D4 and D-5. Minutes 1. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of April 10, 2018. ITEM D-1: APPROVED 2. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of April 10, 2018. ITEM D-2: APPROVED 3. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Meeting of April 10, 2018. ITEM D-3: APPROVED Demands Paid 4. REVIEW OF BUDGETED DEMANDS PAID, report dated March 3 29, 2018. ITEM D-4: APPROVED 5. PAYROLL DISBURSEMENT REPORT, report dated. ITEM D-5: APPROVED
Page 4 of 10 Other Business ORDINANCE OF THE CITY OF BEVERLY HILLS: 6. AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO REGULATE THE POSSESSION OF CERTAIN ITEMS AT DEMONSTRATIONS, RALLIES, PICKET LINES, PARADES AND ASSEMBLIES. Second Reading - For Adoption. Comment: Minor proposed amendment to existing ordinance regarding prohibitions of certain items that have been utilized to harm individuals during protests. ITEM D-6: ADOPTED; ORD# 18-0-2753 RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS: 7. AUTHORIZING INVESTMENT OF CITY MONIES IN LOCAL AGENCY INVESTMENT FUND. Comment: Proposed new resolution is to update Section 2 of the current resolution for current titles of City staff and remove names of authorized officers. ITEM D-7: ADOPTED; RES# 18-R-13179 APPROVAL OF: 8. SALARY SCHEDULE. Comment: Staff is requesting approval of a Citywide salary schedule reflecting recent Executive Compensation Plan amendments, other position additions and changes, and the state minimum wage increase effective January 1, 2018 ITEM D-8: APPROVED 9. BEVERLY HILLS INTERNATIONAL MUSIC FESTIVAL CO-SPONSORSHIP REQUEST TO USE GREYSTONE MANSION. Comment: Staff recommends that the City Council waive the fees for use of Greystone by the Beverly Hills International Music Festival (BHIMF) to provide three classical music concerts. ITEM D-9: APPROVED
Page 5 of 10 10. SPECIALIZED ON-CALL AND AS-NEEDED AGREEMENTS AS FOLLOWS: A. AGREEMENT WITH A-i ELECTRIC SERVICE COMPANY, INC. FOR ELECTRICAL SERVICES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY- OPERATED FACILITIES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH A-i ELECTRIC SERVICE COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $200,000.00 B. AGREEMENT WITH AIR CONDITIONING SOLUTIONS, INC. FOR AS-NEEDED AND ON-CALL HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES FOR CITY FACILITIES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH AIR CONDITIONING SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00 C. AGREEMENT WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. FOR AS- NEEDED AND ON-CALL HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES FOR CITY FACILITIES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00 D. AGREEMENT WITH BIRDI & ASSOCIATES, INC. FOR AS-NEEDED AND ON- CALL MAINTENANCE, SERVICE, TECHNICAL SUPPORT, AND PARTS FOR THE CITY S AMAG KEYCARD SYSTEMS AT CITY-OWNED FACILITIES AND CITY- OWNED TENANT-OCCUPIED COMMERCIAL PROPERTIES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH BIRDI & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00 E. AGREEMENT WITH DATA SPECIALTIES, INC. FOR AS-NEEDED AND ON- CALL CITY-WIDE UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM TECHNICAL SUPPORT AND PREVENTATIVE MAINTENANCE SERVICES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH DATA SPECIALTIES, INC. IN AN AMOUNT NOT TO EXCEED $300,000.00 F. AGREEMENT WITH JAM FIRE PROTECTION, INC. DBA JAM CORPORATION FOR THE INSTALLATION, MODIFICATION, AND MAINTENANCE OF FIRE ALARM, INTRUSION, PUBLIC ADDRESS AND LOW VOLTAGE SYSTEMS AT VARIOUS CITY FACILITIES; AND AUTHORIZATION FOR A PURCHASE ORDER WITH JAM FIRE PROTECTION, INC. IN AN AMOUNT NOT TO EXCEED $265,000.00 G. AGREEMENT WITH SIERRA DOOR SYSTEMS, INC. FOR ON-CALL AND AS NEEDED PREVENTATIVE MAINTENANCE AND SERVICES ON ROLL UP DOORS AND GRILLES AT CITY FACILITIES; AND
Page 6 of 10 AUTHORIZATION FOR A PURCHASE ORDER WITH SIERRA DOOR SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00. Comment: Staff requests approval of seven specialized as needed and on call agreements and approval of seven purchase orders for these agreements specifically identified in items A through G of this item. ITEM D-10: APPROVED A-I ELECTRIC SERVICE COMPANY, INC. - AG# 180-18 AIR CONDITIONING SOLUTIONS, INC. - AG# 18 1-18 ADVANCED CENTRIFUGAL SYSTEMS, INC. - AG# 182-18 BIRDI & ASSOCIATES, INC. - AG# 183-18 DATA SPECIALTIES, INC. - AG# 184-18 JAM FIRE PROTECTION, INC. DBA JAM CORPORATION- AG# 185-18 SIERRA DOOR SYSTEMS, INC. - AG# 126-18 11. AN AGREEMENT WITH CLEAN ENERGY RENEWABLE FUELS, LLC FOR SUPPLY OF RENEWABLE NATURAL GAS (RNG) AND LOW CARBON FUEL STANDARD (LCFS) CREDIT MANAGEMENT; AND APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $65,000 TO CLEAN ENERGY RENEWABLE FUELS, LLC FOR SUPPLY OF RNG AND LCFS CREDIT MANAGEMENT. Comment: Staff recommends that City Council (1) waive the bidding requirements as the City is utilizing the City of Norwalk procurement contract, (2) move to approve a contract with Clean Energy Renewable Fuels, LLC for supply of Renewable Natural Gas (RNG) and Low Carbon Fuel Standard (LCFS) Credit Management, and (3) approve a purchase order in the not-to-exceed amount of $65,000 to Clean Energy Renewable Fuels, LLC for supply of RNG and LCFS Credit Management. ITEM D-1I:APPRO VED;AG# 187-18 12. AMENDMENT NO. 3 TO THE AGREEMENT WITH FEHR & PEERS TRANSPORTATION CONSULTANTS FOR AS-NEEDED TRAFFIC CONSULTING SERVICES; AND APPROVAL OF AN APPROPRIATION OF $72,000 FROM THE AVAILABLE GENERAL FUND BALANCE; AND APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $100,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $700,000. Comment: Amend agreement to increase consideration amount by $100,000 for a total not-to-exceed amount of $700,000, for services related to the Metro Purple Line Extension and Trousdale Neighborhood Traffic Management. The appropriation is for services related to the Canon Drive Closure for Metro Purple Line subway construction and will be reimbursed by Metro. Approval would extend the existing three-year agreement by three months to complete the additional tasks.
Page 7 of 10 Director of Community Development Susan Healy Keene presented a staff report on this item. Speaking 1. David Gingold Ms. Healy Keene responded to Council questions related to Mr. Gingold s concerns. MOVED by Councilmember Friedman, seconded by Councilmember Wunderlich, to approve Item D-12 as follows: AMENDMENT NO. 3 TO THE AGREEMENT WITH FEHR & PEERS TRANSPORTATION CONSULTANTS FOR AS-NEEDED TRAFFIC CONSULTING SERVICES; AND APPROVAL OF AN APPROPRIATION OF $72,000 FROM THE AVAILABLE GENERAL FUND BALANCE; AND APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $100,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $700,000 Ayes: Noes: Councilmember Wunderlich, Councilmember Friedman, Councilmember Bosse, Vice Mayor Mirisch, and Mayor Gold. None. CARRIED ITEM D-12: APPROVED; AG# 188-18 13. AMENDMENT NO. 4 TO THE AGREEMENT WITH ROY J. SHLEMON & ASSOCIATES, INC. FOR AS-NEEDED GENERAL TECHNICAL GEOLOGIC AND SEISMIC PEER REVIEW CONSULTING SERVICES; AND APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $150,000 TO THE PURCHASE ORDER FOR A NOT-TO-EXCEED TOTAL OF $300,000 FOR THE CONTRACTED SERVICES. Comment: This amendment allows the consultant, Roy J. Shlemon & Associates, Inc. to provide additional services to the City related to general technical geologic and seismic peer review consulting services. The cost to perform these services has been approved as an ongoing annual expenditure in the Council-approved budget for the Community Development Department. ITEM D-13: APPROVED; AG# 189-18
Page 8 of 10 14. A CONTINUATION OF DECLARATION THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050. Comment: The City is managing a project to plug oil wells on Beverly Hills Unified School District property. Pursuant to Public Contract Code 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue the project without competitive bidding until the project is completed. ITEM D-14: APPROVED Vote on the City Council Consent Calendar: Ayes: Councilmember Wunderlich, Councilmember Friedman, Councilmember Bosse, and Vice Mayor Mirisch. Noes: None. Absent: Mayor Gold. CARRIED E. CITY COUNCIL PUBLIC HEARING TO SET: None TO CONSIDER: This being the time and place set, a public hearing was held to consider: 1. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR THE FISCAL YEAR 201 8-2019. Comment: It is recommended that the City Council consider the proposed changes to the City s fees and charges, and adopt the proposed resolution implementing those changes for Fiscal Year 2018-2019. The notice of the heating was published as requited by law and an affidavit to this effect is on file with the City Clerk. The report of the Senior Management Analyst and the record of the Finance Department in this matter ate made a part of the record of this heating.
Page 9 of 10 Senior Management Analyst Ani Keshishian presented the oral report on this item, noting that fees and charges are adjusted annually based on the increase in the consumer price index (CPI). She discussed the new fees, fees that have been adjusted or restructured, the revenue that will be generated by the new and adjusted fees, and the effective date of the changes. There were no members of the audience who wished to comment. Vice Mayor Mirisch closed the public hearing. Ms. Keshishian, City Attorney Laurence Wiener, City Manager Mahdi Aluzri, Budget and Revenue Officer Donald Harrison, and Director of Community Services Nancy Hunt-Coffey responded to Council questions pertaining to the elimination of some fees that have not been collected for a long time, rent stabilization hardship adjustment fee, CPI, 10% increase for non-residents, the Friends of Greystone being aware of and being in support of the Greystone increases, and rental of Greystone facilities. There were no further questions from Councilmembers. supported the item. City Council unanimously MOVED by Councilmember Bosse, seconded by Councilmember Wunderlich to adopted Resolution E-1 as follows: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR THE FISCAL YEAR 2018-2019 Ayes: Noes: Absent: Councilmember Wunderlich, Councilmember Friedman, Councilmember Bosse, and Vice Mayor Mirisch. None. Mayor Gold. CARRIED ITEM E-1: ADOPTED; RES# 18-R-13180 F. CITY COUNCIL CONTINUED AND NEW BUSINESS None G. COMMISSION SYNOPSIS 1. PUBLIC WORKS COMMISSION - Regular Meeting of March 8, 2018 TRAFFIC AND PARKING COMMISSION - Regular Meeting of April 5, 2018 DESIGN REVIEW COMMISSION - Regular Meeting of April 5, 2018 DESIGN REVIEW COMMISSION - Special Meeting of April 9,2018 DESIGN REVIEW COMMISSION - Special Meeting of April 9, 2018 CULTURAL HERITAGE COMMISSION - Regular Meeting of April 11, 2018 PLANNING COMMISSION - Regular Meeting of April 12, 2018
Page 10 of 10 Speaking 1. David Gingold H. OTHER BUSINESS None I. ADJOURNMENT The next City Council meeting is scheduled for May 1,2018. The City Council adjourned back into Closed Session at 8:37pm. The Closed Session was adjourned at 9:48pm in memory of Mr. Herbert Gold. PASSED, Approved and Adopted this 8th day of May, 2018 JULIAN A. GOLD, M.D, MAYOR This meeting was broadcast on live television, on City of Beverly Hills municipal government television access Channel BHTVIO Spectrum Cable.