Minutes of the Joint Meeting. Of the Boards of Commissioners of the HOUSING AUTHORITIES OF THE CITY AND COUNTY OF FRESNO Wednesday, August 27, 2014. 5:00 P.M. The Commissioners of the Housing Authorities of the City and County of Fresno met in a regular joint session on Wednesday, August 27, 2014, at Pare Grove Commons Community Building, located at 2674 E. Clinton Avenue, Fresno, California. 1. The meeting was called to order at 5:05 P.M. by Commissioner Scott of the -Board of Commissioners of the Housing Authority of the City of Fresno, due to the delayed arrival of the Board Chair. Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: CRAIG SCHARTON, Chair RUEBEN SCOTT STEVEN BEDROSIAN TIM LOWE KARL JOHNSON ADRIAN JONES, Vice Chair The meeting was called to order by Board Chair, Commissioner Anthony, of the Board of Commissioners of the Housing Authority of Fresno County at 5:05 P.M. Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: RENEETA ANTHONY, Chair JIM PETTY NANCY NELSON OSV ALDO VERA LEE ANN EAGER STACY SABLAN RACHELZULOAGA Also, in attendance were the following: Preston Prince, CEOlExecutive Director, Tracewell Hanrahan, Deputy Director/CFO; Rebecca Craigo, Chief Operations Officer; and Ken Price of Baker, Manock and Jensen - General Counsel. Commissioner Anthony welcomed Commissioner Eager to the County Board of Commissioners. Commissioner Scott welcomed Commissioner Johnson to the City Board of Commissioners.
P a e 12 2. APPROVAL OF AGENDA AS POSTED (OR AMENDED) Ken Price, General Counsel; advised the Board of Commissioners of the need to amend the agenda and to add a closed session item following the Executive Director's Report. Per General Counsel, subsequent to the posting of the agenda and pursuant to CA Government Code Section 54956.9(b), the need for the Board's consideration of anticipated litigation was made known, and was recommended to be added to the agenda. Commissioner Johnson motioned for the City Board's approval to add the closed session item to the agenda. This action was seconded by Commissioner Bedrosian, and by unanimous vote of the Board of Commissioners for the City, the motion to add the closed session item on anticipated litigation, pursuant to CA Government Code Section 54956.9(b) to the agenda was approved. Commissioner Petty motioned for the County Board's approval to add the closed session to the agenda. This action was seconded by Commissioner Vera, and by unanimous vote of the Board of Commissioners for the County, the motion to add the closed session item on anticipated litigation, pursuant to CA Government Code Section 54956.9(b) to the agenda was approved. Commissioner Lowe motionedfor the City Board's approval of the agenda as amended. This action was seconded by Commissioner Bedrosian, and by unanimous vote of the Board of Commissioners for the City, the agenda was approved as amended. Commissioner Petty motioned for the County Board's approval of the agenda as amended. This action was seconded by Commissioner Eager, and by unanimous vote of the Board of Commissioners for the County, the agenda was approved as amended. 3. PUBLIC COMMENT No public comment. 4. BOARDS OF COMMISSIONERS' RECOGNITION AND ACKNOWLEDGEMENTS Commissioner Anthony lead the recognition and acknowledgement for Pam Kallsen. Mr. Prince speaks and thanks Ms. Kallsen, while Commissioner Scott presented her with a plaque. Commissioner Scott said a few words, followed by brief speech from Ms. Kallsen. 5. ACTION TO ELECT THE VICE CHAIR OF THE BOARD OF COMMISSIONERS FOR THE HOUSING AUTHORITY OF FRESNO COUNTY Commissioner Anthony announced the action to elect the Vice Chair of the Board of Commissioners for the Housing Authority of Fresno County.
Page 13 No public comment Commissioner Petty motioned to elect Commissioner Sablan as the Vice Chair of the Board of Commissioners of the Housing Authority for Fresno County. This action was seconded by Commissioner Nelson, and by unanimous vote of the Board of Commissioners for the County, Commissioner Sablan was elected Vice Chair for the duration of the unexpired term. 6. CONSENT AGENDA a. Minutes of June 3, 2014, June 25, 2014 and July 23,2014 b. Ratification of Application Submission - Veterans Affairs Supportive Housing (V ASH) (Continued) c. City: Authorization to Charge-Off Uncollectible Accounts 2nd Quarter 2014 d. County: Authorization to Charge-Off Uncollectible Accounts 2nd Quarter 2014 e. Consideration of the Agreement with the California Employment Development Department f. Consideration of the Flat Rent Adjustments g. Consideration to Adopt the Amended Policy on Equal Employment Opportunity h. Consideration to Adopt the Amended Policy Against Harassment and Discrimination No Public Comment. Commissioner Scott motioned for the City Board's approval of the consent agenda. This action was seconded by Commissioner Lowe, and by unanimous vote of the Board of Commissioners for the City, the consent agenda was approved. Commissioner Petty motioned for the approval of the consent agenda, seconded by Commissioner Vera, and by unanimous vote of the Board of Commissioners for the County, the consent agenda was approved. 7. INFORMATIONAL a. 2nd Quarter 2014 Operating Budget Results Emily Williams, Finance Manager, presented the financial operating results as of June 30, 2014 along with a brief summary of variances from the approved 2014 budget. b. Update on Pre-Development Projects Michael Duarte, Senior Manager for Development, presented a brief update on Agency real estate projects in the pre-development phase. c. Consideration of the Amended Cooperation Agreement - Housing Authorities of the City and County of Fresno
Page 14 8. ACTION Tiffany Mangum, Special Assistant to the Executive Director/CEO, presented the Boards of Commissioners with the final draft of the Amended Cooperation Agreement to be reviewed for further deliberation at the September Board meeting. Commissioner Anthony announced the last and final call to recommend any changes to these documents. d. Consideration of the Amended Bylaws - Housing Authorities of the City and County of Fresno Ms. Mangum presented the Boards of Commissioners with the final draft of the Amended Bylaws, requesting they be reviewed for further deliberation at the September Board meeting. Ken Price, General Counsel, offered to answer any further questions regarding the draft documents presented. a. County: Consideration to Receive and File the 2013 Annual Audited Basic Financial Statements No Public Comment. Commissioner Petty motionedfor the County Board's approval to receive andfile the 2013 Annual Audited Basic Financial Statements. This action was seconded by Commissioner Nelson, and by unanimous vote of the Board of Commissioners for the County, the motion to receive and file the 2013 Annual Audited Basic Financial Statements was approved. b. City: Consideration to Receive and File the 2013 Annual Audited Basic Financial Statements No public comment. Commissioner Scott motioned for the City Board's approval to receive and file the 2013 Annual Audited Basic Financial Statements. This action was seconded by Commissioner Lowe, and by unanimous vote of the Board of Commissioners for the City, the motion to receive and file the 2013 Annual Audited Basic Financial Statements was approved. c. Consideration to Adopt the Policy on Internal Controls No public comment.
Page 15... Commissioner Scott motioned for the City Board's approval to adopt the Policy on Internal Controls. This action was seconded by Commissioner Lowe, and by unanimous vote of the Board of Commissioners for the City, the motion to adopt the Policy on Internal Controls was approved. Commissioner Petty motioned for the County Board's approval to adopt the Policy on Internal Controls. This action was seconded by Commissioner Eager, and by unanimous vote of the Board of Commissioners for the County, the motion to adopt the Policy on Internal Controls was approved. 9. EXECUTIVE DIRECTOR'S REPORT Mr. Prince initiated the Director's Report with a video of National Night Out and the Ribbon Cutting of the Parc Grove Commons Community Building. In addition to the written Director's report, Mr. Prince announced the following items: The Capacity Report. The 75 th Anniversary of the Housing Authority and that planning is ongoing at this time. Harassment Training for the Commissioners will be on September 18,2014. The next All Staff event will take place on October 29, 2014. Mr. Prince announced that author John McKnight will be attending to speak. California Housing Partnership Corporation, which provides technical assistance with tax credit projects, has partnered with Fresno Housing Authority to conduct an assessment for Fresno County. The Housing Needs Report was provided on their behalf, and has been distributed to the Boards. The Asset Management Workshop will tentatively be in September. Welcomed Commissioner Lowe and Commissioner Scharton to four more years of service on the City Board. Additional comments came from Ms. Hanrahan: Comments on the Capacity Report The Asset Management information will be presented in either a workshop or as an informational item. Commissioner Scott explained how the Housing Authority creates jobs for people, and commended the leadership and staff. Commissioner Anthony added positive comments about the staff including the Housing Needs Report in the Board meeting.
Page 16... 10. CLOSED SESSION At approximately 6:00 p.m., the Boards went in to closed session announcing the following items for discussion: a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code 54954.5(b)) Property: 240 & 250 Calaveras St., Fresno, CA (APN: 459-243-19 & 459-240- 20) Agency negotiator: Preston Prince Negotiating parties: Yale Investment Group LLC and Fresno Housing Authority Under negotiation: Real Estate transaction b. Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code 54956.9 (b), 1 case) The Boards went in to open s ssion at approximately 6:30 p.m., announcing there was no reportable activity or action taken. 11. ACTION a. Consideration for Real Property Acquisition - 240 & 250 Calaveras St., Fresno, CA (APN: 459-243-19 & 459-240-20) No action was taken. This item was tabled for consideration at a later date. 12. ADJOURNMENT There being no further business to be considered by the Boards of Commissioners for the Housing Authorities of the City and County of Fresno, the meeting was adjourned at, approximately 6:40 P.M. Prestbn Prince, Secretary to the Boards of Commissioners