CITY OF HAM LAKE CITY COUNCIL AND ECONOMIC DEVELOPMENT AUTHORITY MINUTES MONDAY, SEPTEMBER 17, 2018 The Ham Lake City Council and Economic Development Authority met for its regular meeting on Monday, at 6:00 p.m. in the Council Chambers at the Ham Lake City Hall located at 15544 Central Avenue NE in Ham Lake, Minnesota. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Acting Mayor Tom Johnson and Councilmembers Jim Doyle, Al Parranto, and Gary Kirkeide Mayor Mike Van Kirk City Attorney, Joe Murphy; City Clerk, Denise Webster; City Engineer, Tom Collins; and Deputy City Clerk, Jennifer Bohr 1.0 CALL TO ORDER - 6:00 P.M. Pledge of Allegiance Acting Mayor Johnson called the meeting to order and the Pledge of Allegiance was recited by all in attendance. 2.0 PUBLIC COMMENT Cindy Kallestad, 16620 Bataan Street NE, was present. Ms. Kallestad thanked the Council for the letter sent to her and her neighbors. Ms. Kallestad presented a petition from some of the residents of Netta Shores 2 nd Addition requesting the installation of a street light on the cul-de-sac near 16620 Bataan Street NE. Ms. Kallestad stated some petitioners commented they would like the street light to prevent theft, dumping, possible drug dealing and trespassing on private property. Ms. Kallestad stated the residents would like the City to pay for the light and installation of the light, perhaps from funds in a park budget. Acting Mayor Johnson asked for clarification on the residents position of not paying for the light. Ms. Kallestad confirmed that the residents do not want to pay for the light. Acting Mayor Johnson stated his position of the residents paying for the light, installation and monthly fees has not changed since the City Council discussed the matter at the September 4, 2018 meeting. Acting Mayor Johnson stated that this matter will be placed on the October 1, 2018 City Council agenda for discussion. 3.0 SPECIAL APPEARANCES/PUBLIC HEARINGS 3.1 Lt. Derek Schuldt Anoka County Sheriff s Monthly Report Lt. Derek Schuldt gave a summary of the sheriff s report for the month of August. 3.2 PUBLIC HEARING 6:01 P.M. To consider the assessment roll for the improvement of the streets of Kenyon Street NE, between Crosstown Boulevard NE and 171 st Avenue NE and 171 st Avenue NE, between Goodhue Street NE and Nassau Street NE (plat of Rose Crest) and adoption Resolution No. 18-46 Acting Mayor Johnson stated the Public Hearing is being held to discuss the assessment roll for improvements that have been completed within the plat of Rose Crest. Acting Mayor Johnson stated the assessment roll is fourteen percent less than projected and the assessment amount will be spread over a 10
year period with an interest rate of 2.5%. (The assessed amount per property is $8,094.23 which is a reduced amount of $1,318.08 from the original cost of $9,412.31.) Acting Mayor Johnson called the Public Hearing to order at 6:14 p.m. and called for public comment. Leonard Cushing, Jr. and Pat Cushing, 17245 Kenyon Street NE, were present. Mr. Cushing asked what the warranty was on the project as his driveway holds water; the concrete on his driveway has been replaced but it still holds water. Mr. Cushing asked if residents could pay the assessment without interest. Mrs. Cushing asked why the cost is higher than what was proposed three years ago. Seth Dickenson, 17206 Kenyon Street NE, was present. Mr. Dickenson asked what the warranty was on the project. Mr. Dickenson provided pictures of the cracks in his driveway where a proposed cut line was to be. Mr. Dickenson said the cut line was moved, some concrete was replaced in his driveway but the base under the concrete was not done well and cracks still remain in his driveway. Mr. Dickenson stated that his driveway and the road are not level and water does not flow freely away from his driveway. Mr. Dickenson asked if a culvert could be installed. Acting Mayor Johnson recessed the Public Hearing at 6:24 p.m. Acting Mayor Johnson asked Engineer Collins to comment on the warranty, cost and drainage questions. Engineer Collins stated this project is still within the one year warranty period which allows for resolution of outstanding issues such as those mentioned by Mr. & Mrs. Cushing and Mr. Dickenson. Acting Mayor Johnson asked Engineer Collins if the proposed cost of the assessment increased from what was proposed in the past; the information provided shows the cost is below previous estimates. Engineer Collins stated the cost is 14% or $1,318.08 (per resident) below the feasibility study cost estimate presented at the public hearing prior to ordering plan preparation. Councilmember Doyle asked about standing water in the ditches. Engineer Collins stated that storm water is contained within the right-of-way as required by the Coon Creek Watershed District rules on infiltration. Engineer Collins stated that the condition of each culvert is reviewed prior to construction; the project includes replacement of those culverts that are beyond an acceptable condition. Councilmember Parranto asked if he would address the concerns brought up about culverts and driveways. Engineer Collins stated that he would and that the property owners should email him thru the Street Construction Projects link available on the City of Ham Lake web page. Attorney Murphy and City Clerk Webster stated the assessment can be paid by November 15, 2018 to avoid paying interest; if the assessment is not paid in full by that date it will be certified with the county and added to future property tax payments. Acting Mayor Johnson reopened the Public Hearing at 6:30 p.m. and asked for additional comments. Mrs. Cushing stated the culvert under their driveway was not replaced during the project and appears to be plugged on both ends. Mr. Cushing stated the road is lower than their property allowing water to be retained on the road. Acting Mayor Johnson stated Engineer Collins will take a look at these issues and determine a resolution. Acting Mayor Johnson directed residents to contact Engineer Collins with any additional concerns. Acting Mayor Johnson closed the Public Hearing at 6:32 p.m. 2
Motion by Kirkeide, seconded by Parranto, to approve Resolution No. 18-46, adopting the assessment roll for the improvement of the streets of Kenyon Street NE, between Crosstown Boulevard NE and 171 st Avenue NE and 171 st Avenue NE, between Goodhue Street NE and Nassau Street NE (plat of Rose Crest). All present in favor, motion carried. 4.0 CONSENT AGENDA These items are considered to be routine and will be enacted in one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in normal sequence. (All items listed on the Consent Agenda are recommended for approval.) 4.1 Approval of minutes of September 4, 2018 4.2 Approval of claims in the amount of $267,038.67 4.3 Approval of a Lawful Gambling Premise Permit for the Spring Lake Park Lions to conduct bar bingo at Maxx Bar & Grill, 17646 Central Avenue NE 4.4 Approval of accepting the Red Fox Hollow 2 nd Addition project and commencing the one-year warranty period 4.5 Approval of releasing the performance security for Crosstown Rolling Acres (phase 1) 4.6 Approval of scheduling the truth-in-taxation meeting allowing public input for December 3, 2018 at 6:01 p.m. to consider the 2019 Budget and Property Tax Levy Motion by Kirkeide, seconded by Parranto, to approve the Consent Agenda, removing Item 4.3. All present in favor, motion carried. Councilmembers Doyle and Parranto stated they feel representatives from the Ham Lake Chamber of Commerce and Maxx Bar & Grill should discuss the event prior to the Council taking action on this item. Motion by Doyle, seconded by Johnson, to table Item 4.3, approval of a Lawful Gambling Premise Permit for Spring Lake Park Lions to conduct bar bingo at Maxx Bar & Grill, 17646 Central Avenue NE, until after further discussion is had between representatives of Maxx Bar & Grill and the Ham Lake Chamber of Commerce. 5.0 PLANNING COMMISSION RECOMMENDATIONS 5.1 Jeff Stalberger, Crosstown Development, LLC, requesting preliminary plat approval and rezoning to R-1 (Residential Single Family) the development of Crosstown Rolling Acres 2 nd Addition (33 residential single family lots) located in Section 6 (This application was tabled at the August 13, 2018 Planning Commission meeting) (this is considered the first reading of a rezoning Ordinance) Engineer Collins provided an update on comments received from the Anoka County Highway Department (ACHD). Engineer Collins stated the ACHD will allow a temporary connection to County Road 58 with Crosstown Rolling Acres 2nd Addition. The ACHD is not requiring any turn lanes for this temporary connection for a period of one year; the Third Addition on the south side of Crosstown Boulevard, which includes the 7 th Street NE connection to County Road 58, will need to be constructed in 2019. Engineer Collins stated the temporary road connection to County Road 58 and the temporary 7 th Street NE cul-de-sac will be removed after the construction of the Third Addition; 7 th Street NE will be extended to Crosstown Boulevard NE and construction of the Crosstown Boulevard NE east and west bound right turn lanes and left turn lane for 7 th Street NE will be required with the Third Addition. Motion by Johnson, seconded by Doyle, to concur with the recommendation of the Planning Commission and approve the application of Jeff Stalberger, Crosstown Development, LLC, requesting Preliminary Plat and rezoning to R-1 (Residential Single Family) for the plat of Crosstown Rolling Acres 2 nd Addition, a 33 lot plat located 3
in Section 6, subject to meeting the requirements of the City Engineer and all City, State and County requirements. All present in favor, motion carried. This is considered the first reading of an Ordinance rezoning Crosstown Rolling Acres 2 nd Addition to R-1 (Single Family Residential). 6.0 PARK AND TREE COMMISSION RECOMMENDATIONS None 7.0 ECONOMIC DEVELOPMENT AUTHORITY None 8.0 APPEARANCES 8.1 Soderville/Blaine Athletic Association (SBAA) Discussion of a storage building Corryn Anderson, Operations Manager for Soderville/Blaine Athletic Association (SBAA), was present. Ms. Anderson stated SBAA has been speaking with Superintendent Reiner about constructing a storage building at Soderville Ballfield but the cost to construct a building is not feasible at this time. Ms. Anderson stated SBAA has spoken with Administrator Krueger about utilizing the building north of the City Hall parking lot for temporary storage. Administrator Krueger stated SBAA could rent the building if City Council approved of them doing so. Superintendent Reiner was present and stated SBAA could rent the storage building for a year. Staff was asked to negotiate rental terms and provide a recommendation for this arrangement to be reviewed at the next City Council meeting. 9.0 CITY ATTORNEY None 10.0 CITY ENGINEER 10.1 Discussion of Upper Rum River Watershed Management Organization budget Engineer Collins stated he, Administrator Krueger, City Clerk Webster and Board Member Flaherty met with a representative from the Upper Rum River Watershed Management Organization (URRWMO) regarding updates to their budget and Watershed Management Plan. Engineer Collins stated the Board of Water and Soil Resources (BWSR) reviewed URRWMO s draft plan and expressed concern regarding the lack of active or regular participation of the URRWMO at meetings regarding water resources at the local level. Engineer Collins stated BWSR proposed that URRWMO attend all City meetings which would result in a 50% increase ($18,000 - $20,000) in administrative costs to the City. Engineer Collins stated the portion of Ham Lake that the URRWMO oversees is one percent of their territory. Acting Mayor Johnson stated the City should have a good working relationship with URRWMO and work with them when there is a need but feels their proposal is not a good use of public funds. Councilmember Kirkeide asked Engineer Collins how often he interacts with the URRWMO. Engineer Collins stated he contacts them as needed such as when a wetland modification is requested or a plat is proposed in their territory. Engineer Collins stated Crosstown Rolling Acres is the first development since 2002 in URRWMO s territory. Councilmember Kirkeide stated URRWMO can continue to work with Engineer Collins as needed. Councilmember Parranto stated a representative from the URRWMO can attend a meeting when they are preparing their budget. It was the consensus of the City Council that URRWMO representatives can access meeting recordings on the City s website if they are interested in activity within the City and that the proposed cost increase for a representative of the URRWMO to attend meetings is not a good use of public funds. 4
11.0 FIRE CHIEF - None 12.0 COUNCIL BUSINESS 12.1 Committee Reports City Clerk Webster scheduled a Road Committee meeting on October 5, 2018 at 5:00 p.m. 12.2 Discussion of Electrical Inspections The City Council reviewed a spreadsheet of current costs and proposed costs for permits and electrical inspections submitted by contract inspectors and the State of Minnesota Construction Codes and Licensing Division (CCLD). Acting Mayor Johnson stated that he likes the idea of having a contract inspector but does not want residents or contractors to pay more for this service. Councilmember Kirkeide stated the only concern he has with working with CCLD is the possibility of a state shut down in which electrical inspectors and inspections would not be available. Acting Mayor Johnson stated the CCLD s cost is the most reasonable. Acting Mayor Johnson stated contracting with the CCLD would be the best option for the City based on cost. Motion by Johnson, seconded by Doyle, to approve permits and electrical inspections be conducted by the State of Minnesota Construction Codes and Licensing Division (CCLD). All present in favor, motion carried. 12.3 Announcements and future agenda items - None Motion by Kirkeide, seconded by Parranto, to adjourn the meeting at 6:53 p.m. All present in favor, motion carried. Jennifer Bohr, Deputy City Clerk 5