6:00 P.M. CLOSED SESSION CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting November 27, 2007 City Council Chambers Town Hall 549 Main Street, Placerville, CA 95667 6:00 P.M. Closed Session 7:00 P.M. Open Session Pursuant to the cited authority (all references to the Government Code), the City Council will hold a Closed Session to discuss the following items: Govt. Code 54957 Public Employment Performance Evaluation City Manager/Attorney Govt. Code 54956.9 Conference with Legal Counsel Anticipated Litigation One Case 7:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 7:10 P.M. The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Colvin, Hagen, Rivas 3. ANNOUNCEMENTS TO THE PUBLIC 3.1 Holiday Parade December 2, 2007 (Chief Nielsen) The Chief of Police noted that Broadway from Schnell School Road to Main Street at Sacramento Street, would be closed from 12:30 P.M. to approximately 3:30 P.M. or until the end of the parade. Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 1
The Chief also reported that the annual Festival of Lights in the historic downtown on Friday, November 23, 2007 was well attended with very few public safety issues. 3.2 Public Workshop Proposed Roundabout at Cedar Ravine/Clay Street November 29 th, 6:00 P.M. at Scout Hall (Mr. Tippett) The City Engineer invited the public to attend the public workshop on the proposed Roundabout at the Cedar Ravine/Clay Street intersection on this Thursday evening, November 29 th at the Scout Hall in City Park at 6:00 P.M. 4. CLOSED SESSION REPORT City Attorney Driscoll The City Manager/Attorney reported that no reportable action had been taken in Closed Session. 5. ADOPTION OF AGENDA The Mayor requested that Item 12.1, the independent auditor s report, be heard prior to Item 11.1, the public hearing, to accommodate the auditor s need to make a travel connection. The proponents of Item 11.1 were polled prior to the meeting for their agreement to this request. It was then moved by Vice-Mayor Hagen and seconded by Councilmember Borelli to adopt the Agenda as presented. The motion was passed by the following vote: AYES: NOES: ABSENT: ABSTAIN: Acuna, Borelli, Colvin, Hagen, Rivas 6. CEREMONIAL MATTERS Scheduled 7. PUBLIC COMMENT BRIEF NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 2
circumstances. The Mayor reserves the right to limit the speaker s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual s personal privacy. 7.1 Oral Communication No oral comments were noted. 7.2 Written Communication No written communications were noted. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council or audience wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of November 13, 2007 (Ms. Zito) Approved the Minutes of the regularly scheduled City Council meeting of November 13, 2007. 8.2 Warrant Register (Mr. Warren) Approved the Warrant Register. 8.3 Payroll Registers (Mr. Warren) Approved the Payroll Registers for pay periods 10 and 11. 8.4 Quarterly Investment Report Acknowledged and filed the quarterly investment report for the period ending September 30, 2007. Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 3
8.5 Cancellation of Regular Council Meeting of December 25, 2007 (Ms. Zito) Directed staff to notify the media and public, by approval of this request, to cancel the regularly scheduled City Council meeting of December 25, 2007. 8.6 Proposed Fraud in the Workplace Policy (Mr. Warren Resolution No. 7567 Adopted a Resolution approving the proposed Fraud in the Workplace Policy as presented. 8.7 Contract with Synagro to Provide Biosolids Management (Mr. Pesses) Resolution No. 7568 Adopted a Resolution authorizing the City Manager to execute a Letter of Intent with Synagro Company that will outline the City s intent to enter into an agreement with Synagro for the purpose of management and disposal of the biosolids generated at the City of Placerville s Hangtown Creek Water Reclamation Facility. 8.8 Lease-Purchase of a Vactor 2103 Maintenance Vehicle for the Purpose of Maintaining the City s Sewer Collection System, Storm Water Collection System, and Water Distribution System (Mr. Pesses) Resolution No. 7569 Adopted a Resolution for the following action: 1. Authorizing the lease-purchase of a Vactor 2103 maintenance truck to be purchased from Ricker Machinery Company for a purchase price of $195,394 to be acquired utilizing an eight-year municipal lease and option contract through Vactor Manufacturing, Inc., at an annual interest rate of 4.69% with an annual payment of $28,896; and Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 4
2. Authorizing the City Manager/Attorney to execute all necessary documents to acquire the Vactor truck and to affect the municipal lease and option contract with Vactor Manufacturing, Inc. 8.9 Agreement with Sacramento Regional Transit District to Provide 5309 Federal Transit Administration Grant Funds (Mr. Driscoll) Resolution No. 7570 Adopted a Resolution authorizing the Mayor and City Manager to execute an agreement with Sacramento Regional Transit District (SRTD) to provide 5309 Federal Transit Administration grant funds. It was moved by Councilmember Rivas and seconded by Councilmember Borelli to approve the Consent Calendar as presented. The motion was passed by the following vote: AYES: NOES: ABSENT: ABSTAIN: Acuna, Borelli, Colvin, Hagen, Rivas 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES Scheduled 11. PUBLIC HEARINGS 11.1 A Public Hearing Regarding General Plan Amendment 07-01, Zone Change 07-01, Tentative Subdivision Map 07-03, Planned Development Overlay 07-02 (Location: Forni Road, southwest of Office Max and In-N-Out Burger) (Mr. Calfee) The Director of Community Development presented an overview of the proposed project and summarized the action taken at the Planning Commission level. The project Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 5
proponent, Jerry Dover, addressed the Council and responded to Council questions. Proposed project civil engineer, Kelly Butcher, responded to Council questions. Following the presentation by the proponent, the Mayor opened the Public Hearing for comment. The following individuals addressed the Council: Michael Frenn; Placerville Planning Commissioner, Mari Smith, Nancy Lawrence, Carissa Ruiz, Jeanne Rezabeck, and Myrtle Lawrence. Following public comment, the Mayor closed the Public Hearing. Following Council discussion, it was moved by Vice-Mayor Hagen to approve the Planning Commission decision to approve the General Plan Land Use Map from Highway Commercial (HWC) to High Density Residential, Zone Change from HWC to R-2 (Multi-Family Residential, up to 8 dwelling units per acre), 34-lot single family Subdivision Map, 6 commonly owned parcels and a Planned Development Overlay. The motion died for lack of a second. It was then moved by Mayor Acuna and seconded by Councilmember Borelli to deny the Planning Commission recommendation for the City Council to grant conditional approval of the General Plan Land Use Map from Highway Commercial (HWC) to High Density Residential, Zone Change from HWC to R-2 (Multi-Family Residential, up to 8 dwelling units per acre), 34-lot single family Subdivision Map, 6 commonly owned parcels and a Planned Development Overlay. And further, to direct staff to prepare findings consistent with the City Council action including: 1. Denying the General Plan Map Amendment 07-01 amending the Land Use Map for the subject site from Highway Commercial to High Density Residential. 2. Deny Zone Change 07-01 amending the Zoning Map for the subject site from HWC to R-2. 3. Deny the Planned Development Overlay (PDO) 07-02 4. Deny the Tentative Subdivision Map 07-03. The motion was passed by the following vote: AYES: NOES: ABSENT: Acuna, Borelli, Colvin, Rivas Hagen Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 6
ABSTAIN: 12. DISCUSSION/ACTION ITEMS 12.1 Basic Financial Statements, Supplemental Information and Independent Auditor s Report for Fiscal Year Ended June 30, 2006 (Mr. Warren) The Director of Finance introduced Gary Caporicci, of Caporicci & Larson, Certified Public Accountants. Following Mr. Caporicci s presentation, Auditor Brian Kelly summarized the audit methodology. Mr. Caporicci complemented staff on the audit and the Council on their adoption of sound financial policies. By consensus of the Council, the Basic Financial Statements, Supplemental Information, and Independent Auditor s Report for Fiscal Year Ended June 30, 2006, were acknowledged and filed. 12.2 Report on Traffic Calming Measures (Mr. Pesses) The Director of Public Works and City Engineer presented a PowerPoint presentation of various methods of traffic calming measures. Following the presentation, the Mayor requested that staff, utilizing the most effective method of traffic calming, prepare a recommendation for the Clay Street traffic flow system that would best address speeding. That report would be tentatively scheduled within the next 60 days for Council consideration. This presentation was for informational purposes and no action was requested or taken by the Council. 13. COUNCILMEMBERS REPORTS/ITEMS INITIATED BY COUNCILMEMBERS Councilmember Colvin announced that both Combellack s clothing store and Tony Matthews housewares store were participating in a program to provide gifts for needy children. The public is invited to visit either location and select a needy child s wish from the Christmas tree and provide a gift for that child. Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 7
The Mayor noted the privately decorated Christmas tree at the intersection of Benham and Fiske that has been decorated with lights for the holiday season and commended whoever took the initiative to decorate the tree for the community. 14. STAFF REPORTS No staff reports were noted. 15. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of December 11, 2007 include: election of new Mayor and Vice-Mayor, a Public Hearing regarding the Wagener project on Bedford Court, Safe Routes to School, Building Ordinance, Basketball Court resurfacing at City Park, CalTrans Highway 50 Operational Improvement Project monthly report, a Measure J report, an Ellis & Associates agreement for Aquatic Center safety consultation, and the findings of the Dover-Stancil proposed project. 16. ADJOURNMENT at 10:50 p.m. The next Regular Council meeting will be held on December 11, 2007: 6:00 P.M. Closed Session; 7:00 P.M. Regular Session. Susan Zito, CMC City Clerk Minutes of the Regular Meeting of the City Council of November 27, 2007 Page 8