May 11, 2015 PERCH LAKE TOWNSHIP MINUTES OF THE REGULAR MONTHLY MEETING Motions are tagged in bold. Meetings are tape recorded to facilitate preparation of minutes. Acronyms: BLASD-Big Lake Area Sanitary District, CAFD-Cloquet Area Fire District, FDL-Fond du Lac Reservation, JPA-Joint Powers Agreement, and WLSSD-Western Lake Superior Sanitary District 1. MOMENT OF SILENCE FOR PASSING OF QUINTEN (ANDY) ANDERSON Chair Dave DeLovely opened the meeting at 7:00 p.m., with a moment of silence for the recent passing of Quinten (Andy) Anderson, Recycling Shed Operator and Town employee, on April 17, 2015. 2. ROLL CALL & PLEDGE Members present: Supervisor Gary Harms, Chair Dave DeLovely, Supervisor Phil Johnson, Alternate Treasurer Nancy Wisneski, Clerk Lora Eames Staff present: Deputy Clerk Lucille Larson 3. APPROVAL OF AGENDA MOTION (Johnson/Harms): To approve the May 11, 2015, regular agenda as presented. 4. APPROVAL OF MINUTES a. MOTION (Harms/Johnson): To approve the April 13, 2015, regular minutes as recorded. b. MOTION (Johnson/Harms): To approve the April 18, 2015, Road Inspection Tour Report as presented. c. MOTION (Harms/Johnson): To approve the April 29, 2015, Board of Appeal and Equalization minutes as recorded. 5. TREASURER S REPORT MOTION (Johnson/Harms): To approve the Treasurer's Report as presented with a cash balance of $247,948.44 for the period ending April 30, 2015, with no red flags. 6. CORRESPONDENCE Clerk Lora Eames and Board members reviewed correspondence received since the April 13, 2015, regular meeting. 7. MONTHLY WORKING BUDGET ON EXCEL Clerk Lora Eames reported the following for April: $3,000 in revenues, $10,357 in expenses, and a negative $7,357 difference. The 2015 year-to-date (YTD) difference between revenues and expenses is
$21,881. The Town also showed a negative YTD cash flow this time last year. Eames projected a positive turnaround in July when the Town receives its big property tax payout. REVENUES & EXPENSES APR 2015 YTD 2015 YTD 2014 Revenues $ 3,000 $22,457 $16,926 Expenses -10,357-44,338 -$35,454 Difference $-7,357 $-21,881 $-18,528 8. BIG LAKE AREA SANITARY DISTRICT (BLASD) Project - $13.1 million, sewer line around Big Lake, along Big Lake Road Corridor, to WLSSD a. Regular Report 9. NEW BUSINESS (1) Supervisor Phil Johnson provided a written and verbal report of BLASD actions and events during the last month. See Exhibit C for additional details. (a) Johnson, Fredrickson, and MSA met with USDA Rural Development in St. Paul on May 8, 2015. USDA was noncommittal about funding. Therefore, the BLASD team will set up meetings with legislative members to discuss options. (b) BLASD's new, updated spreadsheet supports three concepts: (i) District residents will not carry the cost of outside hookups; (ii) a push for hookups outside the District will not reduce overall costs; and (iii) a consensus that the District should focus on residents first and worry about expansion later. (c) Phil has completed verification of about 20% of District residences. He suspected that the final number will be over 240 residences. (2) Discussion with Town Board. (a) Chair DeLovely asked if Johnson recommends putting the JPA on the "back burner" for the time being. Johnson agreed that Township Attorney Troy Gilchrist should not have to do any more work on the JPA for now. In fact, Harms announced that he had notified Gilchrist not to do any more work on the JPA until the Town Board knows where things are headed. (b) Resident Kurt Besser asked if the JPA with FDL is being held up. Johnson responded that nothing has stalled; in fact, recent progress has been made. a. New Housekeeping Items. Supervisor Gary Harms reported that Peterson's Door has installed the overhead door on the Recycling Center Shed. b. Discussion /Action on Recycle Shed Vacancy. Supervisor Gary Harms offered to fill the vacancy and Board members determined, based on information received from the Minnesota Association of Townships and other sources, that they could appoint a Town Supervisor to the position. MOTION (Johnson/DeLovely): To approve Resolution 15-005 as follows, appointing Supervisor Gary Harms to the position of Recycling Shed Operator, effective, May 13, 2015. (2 yes, 1 - abstention by Harms.) A RESOLUTION 15-005 AUTHORIZING CONTRACT WITH INTERESTED OFFICER (Minnesota Statute 471.88, Subdivision 5) 05/11/15 minutes Page 2 of 5
WHEREAS, the Town Board of Perch Lake Township, Carlton County, Minnesota, is seeking to continue services provided by the Recycling Shed Operator, a position previously filled by Quinten J. Anderson, who recently passed away. WHEREAS, Gary Harms is a Supervisor of said Township and will be financially interested in the contract for the following described reason: He is directly providing the service as an employee of the Township. NOW, THEREFORE, BE IT RESOLVED, that the Town Board, upon a unanimous vote of the Supervisors with the interested officer abstaining, finds that the contract price of $10 per hour is as low as, or lower than, the price at which the services of goods could be obtained elsewhere at the time; and BE IT FURTHER RESOLVED, that the Town Board, pursuant to Minnesota Statute 365.37; 471.88, Subdivision 5; and 471.89, does hereby authorize a contract with Gary Harms for $10 per hour; payment to occur on the contract as agreed and upon filing a proper affidavit by the interested officer. MOTION (Harms/Johnson): To appoint Gerald A. Soukkala as a substitute Recycle Shed Operator. c. Liquor License for Big Lake Golf Club. MOTION (Harms/Johnson): To recommend that the County Board renew the liquor license for the Big Lake Golf Club, owner Richard Campbell, for July 1, 2015 - June 30, 2016. d. Approval of Compensation/Mileage for Summer Short Course. MOTION (Johnson/Harms): To approve compensation/mileage for Township Officers and Deputy Clerk to attend the MAT Summer Short Course, Thursday, June 25, 2015, at the Black Bear. e. Approval of purchase of calcium chloride 10. OLD BUSINESS MOTION (Harms/Johnson): To approve the purchase of 11,140.8 gallons of calcium chloride from Carlton County Transportation at $.92 per gallon, for a total amount not to exceed $10,249.54. a. Previously Approved Housekeeping Items. None 11. ROAD AND BRIDGE a. Regular Report (Supervisor Phil Johnson) Supervisor Phil Johnson provided a written and verbal report of Road and Bridge actions and events during the last month. See Exhibit D for additional details. (1) The County has installed the new speed limit signs on Salmi Road and will bill the Township soon. Both the Sheriff and FDL Police have been informed. (2) Tom DeLovely has begun grading roads. (3) Adam Kiminski has completed sweeping town roads. He has not begun crackpatching, and will likely have to charge more than his original quote to cover a smaller area. 05/11/15 minutes Page 3 of 5
(4) Johnson will make arrangements with Barb Bassa, County Transportation, regarding the application of calcium chloride. (5) Johnson reported that Tom DeLovely will be replacing Culvert #10 on Strand Road during the next few weeks as weather permits. (6) Johnson contacted Wayne Thom, trapper, to request service for beaver problems. b. Interaction with community: (1) A visitor reported a beaver hill across from the Big Lake Golf Club. Board members referred the visitor to the County which has jurisdiction over Big Lake Road. (2) D. DeLovely reported a call from a Salmi Road resident thanking the Board for its action on the speed limit. (3) G. Harms reported a call from resident Dan Lund regarding a high-speed driver in the area of Salmi Road. 12. CLOQUET AREA FIRE DISTRICT (CAFD) a. Regular Report (Supervisors Gary Harms/Dave DeLovely) 13. VISITORS Supervisor Harms reported that (i) things have been quiet; (ii) the new Administrative Assistant is Molly Cooper and the CAFD staffers have rearranged the Scanlon office; (iii) and the negotiations with the union are still ongoing. The next regular meeting is May 20, 2015. Pat Anderson expressed her appreciation for the community support in her husband's passing. 14. APPROVE AND PAY CLAIMS MOTION (Harms/Johnson): To approve the payment of the following claims: $ 1,019.40 3251 Federated Coops Claim from April 13, 2015 11,675.75 3252-3266 Claims from period of May 1 - May 31, 2015 2,311.19 Payroll $ 15,006.34 Total 15. ADJOURNMENT MOTION (Harms/Johnson): To adjourn the meeting at 7:35 p.m. Respectfully submitted, Approved by Town Board Lora Eames, Clerk Dave DeLovely, Chair 05/11/15 minutes Page 4 of 5
16. EXHIBITS AVAILABLE UPON REQUEST a. Exhibit A - Treasurer's Report b. Exhibit B - Clerk's Monthly Working Budget on Excel Report c. Exhibit C - BLASD Report d. Exhibit D - Road & Bridge Report e. Exhibit E - Claims List 05/11/15 minutes Page 5 of 5